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Commonwealth of Pennsylvania Department of EducationCommon Cents Shared Services Initiative
School District ReportDistrict:
School District of Pittsburgh
 
December 10, 2008
 
 
Table of ContentsAcknowledgements .......................................................................... 3
 
Executive Summary .......................................................................... 4
 
Overview ...................................................................................................................................................... 4
 
Summary of Shared Services Cost Savings Opportunities ............................................................................ 5
 
Summary of Next Steps and Implementation Considerations ....................................................................... 6
 
Introduction ....................................................................................... 7
 
Initiative Background .................................................................................................................................... 7
 
District Overview .......................................................................................................................................... 9
 
Intermediate Unit #2 Services ..................................................................................................................... 10
 
Approach and Methodology ........................................................................................................................ 12
 
Analysis ........................................................................................... 13
 
Category 1 – Transportation ........................................................................................................................ 13
 
Category Overview ..................................................................................................................................... 13
 
Findings and Recommendations ................................................................................................................. 14
 
Category 2 – Food Services and Nutrition .................................................................................................. 17
 
Category Overview ..................................................................................................................................... 17
 
Findings and Recommendations ................................................................................................................. 17
 
Category 3 Findings – Instructional Services .............................................................................................. 19
 
Category Overview ..................................................................................................................................... 19
 
Findings and Recommendations ................................................................................................................. 19
 
Category 4 – Safety and Security ................................................................................................................ 21
 
Category Overview ..................................................................................................................................... 21
 
Findings and Recommendations ................................................................................................................. 21
 
Category 5 – Purchasing ............................................................................................................................. 22
 
Category Overview ..................................................................................................................................... 22
 
Findings and Recommendations ................................................................................................................. 22
 
Category 6 – Finance and Payroll ............................................................................................................... 25
 
Category Overview ..................................................................................................................................... 25
 
Findings and Recommendations ................................................................................................................. 25
 
Category 7 – Facilities and Real Estate (Operational Costs) ....................................................................... 26
 
Category Overview ..................................................................................................................................... 26
 
Findings and Recommendations ................................................................................................................. 26
 
Category 8 – Human Resource Administration........................................................................................... 27
 
Category Overview ..................................................................................................................................... 27
 
Findings and Recommendations ................................................................................................................. 27
 
Category 9 – Technology Services .............................................................................................................. 28
 
Category Overview ..................................................................................................................................... 28
 
Findings and Recommendations ................................................................................................................. 29
 
Category 10 – Administration ..................................................................................................................... 31
 
Category Overview ..................................................................................................................................... 31
 
Findings and Recommendations ................................................................................................................. 31
 
Next Steps and Implementation Considerations .......................... 32
 
 Next Steps ................................................................................................................................................... 32
 
Implementation Considerations ................................................................................................................... 32
 
Keys to Success ........................................................................................................................................... 33
 
 
*** WORKING DRAFT- NOT FOR GENERAL DISTRIBUTION – FOR DISCUSSION PURPOSES ONLY ***
Page 3 of 33
Acknowledgements
The Commonwealth of Pennsylvania’s Department of Education (PDE) is grateful to the schooldistrict leaders and staff of the School District of Pittsburgh, listed below, who participated in wave1 of the Common Cents Initiative.
Name Role
Chris Berdnik Chief Financial Officer Bud Bergie Chief Information Officer Pete Camarda Executive Director BudgetPamela Capretta Associate Director - AccountingLynne Casselberry Associate Director, Payroll AdministrationFrank Chester Chief Human Resource Officer Dr. Jeannine French Executive Director K-8 SchoolsPaul Gill Chief Operations Officer Dr. Linda Lane Deputy Superintendent of SchoolsVidyadhar Patil Director FacilitiesMichael Peck Director Food ServicesBrad Rau Project Manager Budget ReformTed Vasser Director - Transportation
The above individuals participated in the data gathering phases of the project, providing feedback through data collection tools and processes. These school district personnel also participated inseveral onsite interviews with the Common Cents Team. We greatly appreciate the time theydevoted to these interviews which allowed the team to clarify and supplement district-levelinformation and data.Finally, school district personnel also reviewed drafts of this report as part of the report finalization process. This final product is a report collaboratively refined and produced for the district. PDEand the Common Cents Team are very appreciative to the individuals from the participatingdistricts for all the time and hard work put forth and captured in this report, and wishes toacknowledge those individuals who contributed.
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