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 Archaeological Archives Forum
The Policy Team,English Heritage,1 Waterhouse Square,138-142 Holborn,London EC1N 2ST,22 October 2009Dear sir/madam
PPS Planning for the Historic Environment: Historic Environment Planning Practice Guide
I have been asked to respond to the consultation on PPS Planning for the Historic Environment:Historic Environment Planning Practice Guide
 
on behalf of the Archaeological Archives Forum(AAF).The AAF was established by English Heritage in 2002: to link together in partnership all major parties with an interest in archaeological archives in order that common policies and practice canbe developed and applied and to identify the courses of action necessary to further best practice inthe field of archaeological archives and to effect the means to achieve this action.The Forum currently comprises representatives of: the Archaeology Data Service, the Associationof Local Government Archaeological Officers, the Council for British Archaeology, the Departmentof the Environment Northern Ireland. English Heritage, Federation of Archaeological Managers andEmployers, the Institute for Archaeology, the IFA Finds Group, the IFA Maritime Affairs Group, theInstitute of Conservation Archaeology Group, the Museums Libraries and Archives Council, theRoyal Commission on Ancient and Historical Monuments Scotland, the Royal Commission onAncient and Historical Monuments Wales, the Society of Antiquaries of London and the Society of Museum Archaeologists.The AAF welcomes the inclusion of a statement relating to the archiving of the results of work onthe historic environment in the new guidance. The earlier Planning Policy Guidance Note 16 of course makes no reference whatsoever to archaeological archives. However we are extremelydisappointed by the limited and unsatisfactory nature of the wording of the guidance given in thesection dealing with
Reporting, Publication and Archiving
: ‘The archive can be offered to asuitable repository, such as a museum, county archive service, or an expert institution who may bevery willing to take it. It is best practice to consult the repository at the earliest stage’ (paragraph63). We urge that the following text be substituted:
<It is established good practice that information gathered as a result of recording inmitigation of damage to an historic asset (e.g. archaeological excavation, buildingrecording etc) is preserved and made publicly accessible. The preparation of a report, andthe compilation and deposition of the material, digital and documentary archive preparedand conserved to agreed standards in an appropriate museum or repository will form anintegral part of any recording project. In order to maximise the public benefit, it is importantthat a copy of the report and appropriate data be transferred to the local authority historicenvironment record.>
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