Item No.

THE CORPORATION OF THE CITY OF WINDSOR

OFFICE OF THE CITY ENGINEER - OPERATIONS
MISSION STATEMENT:
The City of Windsor, with the involvement of its citizens, will deliver effective and responsive municipal services,
and will mobilize innovative community partnerships
LiveLink REPORT #: 16589
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S?@AECT: '*1+ ENHANCED CAPITAL @?DGET B WARD ALLOCATION
1. RECOMMENDATION: Ci#& Wi=e: C W$"=,2.:
I. THAT Administration be A?THORIDED to proceed to tender and award of
contracts to the successful bidders subject to compliance with the corporations Purchasing By-
law
II. !or the tendered projects that fall within the appro"ed budget of #$%&'%%&%%%
THAT the (hief Administrati"e )fficer and (ity (ler* @E A?THORIDED to sign a contract
satisfactory in form to the (ity +olicitor& technical content to the (ity ,ngineer& and financial
content to the (ity Treasurer and
III. THAT APP-).A/ B, 0I.,1 to underta*e an e2penditure of up to
#$%&'%%&%%%.%% 3including non-reco"erable H+T4 for the -ehabilitation of -oads within ward
boundaries as detailed in the attached program.
I.. THAT Administration report the results of all tenders to council through
communication afterwards for those that come within the budget.
EXECUTIVE SUMMARY5
16A
2. BACKGROUND:
As part of the 7%$' (apital Budget B7867%$'& (ouncil appro"ed a placeholder of #$%&'%%&%%% to
be allocated e9ually to each of the political wards in the amount of appro2imately #$ million
dollars each. After consultation with each of the ward councillors and utility companies& a
program as shown in Appendi2 A is being recommended. The actual implementation of the
program will be subject to the tender prices submitted. :ue to "arious issues such as additional
engineering design& utility coordination& scheduling it is being recommended that this program be
implemented o"er a two-year period for the 7%$' and 7%$; construction seasons. In addition&
due to the abo"e noted issues& the specific projects and6or limits may be modified and reported
bac* to (ouncil at a future time.
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3. DISCUSSION:
The wor* in"ol"ed in this contract includes milling and pa"ing reconstruction detailed
engineering and pedestrian safety impro"ements.
4. RISK ANALYSIS:
Appro"al of these projects in a timely manner will allow for the projects to be completed prior to
the end of 7%$;.
5. FINANCIAL MATTERS5
TOTAL PROAECT F?NDING AEAILA@LE: F1*)+**)*** ,in679 n!n-"e5/n=$>7e HST.
The wor* to be carried out under this contract is to be funded from within the appro"ed 7%$'
(apital Budget fi"e-year plan. It is noted B7867%$' in which a placeholder containing sufficient
funds ha"e already been appro"ed.
The following table summari<es the total estimated costs by =ard& with the specific =ard project
details contained in Appendi2 >A.
It should be noted that while the =ard cost list of projects abo"e and in Appendi2 >A add up to
#$%&%$%&?@% 3including non-refundable H+T4& these are estimates and the projects will only
proceed up to the #$%&'%%&%%% limit 3including non-refundable H+T4.
Additional costs o"er and abo"e the current estimates will be incurred for financing charges.
!unds set aside for financing are estimated in the amount of #7?A&$@% and will be monitored
with the tender amounts to ensure total e2penditures are within the #$%&'%%&%%% allocation.
,"ery effort will be made to ensure that each =ard recei"es its fair share of the abo"e noted
amounts.
6. CONSULTATIONS5
These projects for each =ard were discussed with the =ard (ouncillors.
All utility companies were contacted and utili<ed for coordination.
(indy ,tmans*i& !inancial Planning Administrator B P= )perations
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7. CONCLUSION:
In order to proceed with the 7%$' ,nhanced (apital Budget& it is recommended that (ouncil
appro"e the #$%.' million ward e2penditure and authori<e administration to proceed to tender
with the attached program 3Attachment A4.
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APPENDICES:
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DEPART%ENTS-OTHERS CONS?LTED:
N$3e:
P0!ne #: 519 e8#9
NOTIFICATION :
1ame Address ,mail Address Telephone !AC

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