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Mis Assignment

Mis Assignment

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Published by: ambokile on Dec 11, 2009
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COLLEGE OF BUSSINESS EDUCATIONDEPARTMENT OF BUSSINESSADMINISTRATION
COURSE
: DIPLOMA IN BUSSINESSADMINISTRATION
NAME OF STUDENTS
: Ambokile Mwangolombe
SUBMITION DAY 
: 25/ November/ 2009
TOPIC:
Information ManagementSystem
COURSE INSTRUCTOR
: MR. NYAMU
Questions:
Q1: Information Management System
 
Overview
At the start, in businesses and other organizations, internal reporting wasmade manually and only periodically, and gave limited and delayedinformation on management performance. Previously, data had to beseparated individually by the people as per the requirement and necessity of the organization. Later, data and information was distinguished and insteadof the collection of mass of data, important and to the point data that isneeded by the organization and was stored.
Definition
An 'MIS' is a planned system of the collecting, processing, storing anddisseminating data in the form of information needed to carry out thefunctions of management. In a way it is a documented report of the activitiesthose were planned and executed.“MIS” management information systems, the terms
systems
,
information
,and
management 
must briefly be defined.
A
system
is a combination or arrangement of parts to form an integratedwhole. A system includes anorderlyarrangement according to somecommon principles or rules. A system is a plan or method of doingsomething.
Information
is what is used in the act of informing or the state of beinginformed. Information includes knowledge acquired by some means
Management 
 
is a process that is used to accomplish organizational goals;that is, a process that is used to achieve what an organization wants toachieve. An organization could be a business, a school, a city, a group of volunteers, or any governmental entity The four key functions of management are applied throughout anorganization
Planning;
setting organizational goals.
Organizing
refers to the way the organization allocates resources,assigns tasks, and goes about accomplishing its goals.
Directing
It is supervising, or leading workers to accomplish the goals of the organization
Controlling
involves the evaluation activities that managers mustperform.Management information systems are those systems that allow managers tomake decisions for the successful operation of businesses. Managementinformation systems consist of computer resources, people, and proceduresused in the modern business enterprise.
Management Levels and Functions
 
 Top-level management
Require an extensive knowledge of management roles and skills.
 They have to be very aware of external factors such as markets.
 Their decisions are generally of a long-term nature
 Their decisions are made using analytic, directive, conceptual and/orbehavioral/participative processes
 They are responsible for
strategic
decisions.
 They have to chalk out the plan and see that plan may be effective inthe future.
 They are executive in nature.
Middle management
Mid-level managers have a specialized understanding of certainmanagerial tasks.
 They are responsible for carrying out the decisions made by top-levelmanagement.
Lower management
 This level of management ensures that the decisions and plans takenby the other two are carried out.
Lower-level managers' decisions are generally short-term ones.
Foreman / lead hand
 They are people who have direct supervision over the working force inoffice factory, sales field or other workgroup or areas of activity.
“MIS” Implementation
MIS development requires four stages when developing a system for anyphase of the organization:
Phase I
is systems planning. The systems team must investigate the initialproblem by determining what the problem is and developing afeasibilitystudyfor management to review.
Phase II
identifies the requirements for the systems. It includes the systemsanalysis, the user requirements, necessary hardware and software, and aconceptional design for the system. Top management then reviews thesystems analysis and design.
Phase III
involves the development of the systems. This involves developingtechnical support and technical specifications, reviewing users' procedurescontrol, designing the system, testing the system, and providing user

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