HOUSE MEMBERS Rep. Peter Beck Rep. Nicholas Celebrezze Rep. Robert Hackett Rep. Robert Hagan
Joanna E. Saul, Director SENATE MEMBERS Sen. Shirley Smith, Chair Sen. Cliff Hite, Vice Chair Sen. Edna Brown, Secretary Sen. John Eklund
Correctional Institution Inspection Committee and Interested Party Preliminary Recommendations on Aramark Food Service Contracted Through the Department of Rehabilitation and Correction
August 19, 2014
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A number of concerns have recently arisen due to reports of contamination of food service within Ohio Department of Rehabilitation and Correction (DRC) facilities. Additional concerns such as staffing, food portion sizes, and improper relationships with inmates were then made public in regards to the recent privatization of DRC food service to Aramark Correctional Services.
A meeting of the Correctional Institution Inspection Committee (CIIC) was convened on July 30, 2014 to discuss those incidents and concerns. At that meeting, Chairwoman Smith requested from members and interested parties recommendations that would correct, improve, or add to changes already implemented by DRC to address the contamination and other food service concerns.
The following are preliminary recommendations made by CIIC members and interested parties. The recommendations included herein are intended to facilitate discussion amongst those members and interested parties to derive a final list of recommendations. They are not intended to serve as final recommendations of the committee.
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STATE SENATOR SHIRLEY SMITH
RECOMMENDATION 1: Increase quality of food.
After touring different facilities, I found that inmates expressed a high dislike for meals served to them, leading many to forgo eating meals entirely, especially dinner. Data provided by DRC shows that lunch and breakfast participation rates remain steady, but there is a decrease in rates for dinner. We must increase the quality of food served, especially during the dinner meal.
RECOMMENDATION 2: Increase quantity of food and utilize National Academy of Sciences and ACA guidelines flexibly.
In touring food service areas at three prisons in Ohio, I found that one of the most common complaints was that food portions have decreased. From information I gathered during tours, these portions decreased due to inmates being unable to double back, as well as the decreased size of the ladles used to serve food, which were larger prior to Aramarks contract.
We must have a conversation to determine if we can use flexibility within the dietary guidelines established by the National Academy of Science and the American Correctional Association to increase portion sizes for inmates.
RECOMMENDATION 3: Maintain pancake portion sizes at Northeast Reintegration Center.
During my tour of the facility, Northeast Reintegration Center inmates complained about pancake portions being cut in half. My recommendation is to maintain the former portion size of two pancakes.
CIIC EXECUTIVE DIRECTOR JOANNA SAUL
RECOMMENDATION 1: Currently, DRC security training consists of a three-hour video and review of DRC policies. Consider increasing the DRC security training to several days.
RECOMMENDATION 2: The Warden and/or the administrative staff should make weekly rounds in the food service operations, especially the kitchen.
RECOMMENDATION 3: The DRC should increase the number of visits from the DRC Food Service Contract Monitors.
RECOMMENDATION 4: Currently, Aramark staff are required to submit an action plan when their DRC evaluation score falls below 80 percent (79 percent or less). The DRC should consider raising the requirement for an action plan to 89 percent or less.
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RECOMMENDATION 5: Aramark should ensure that all food is thoroughly inspected by the Food Service Director or designee upon arrival.
RECOMMENDATION 6: Aramark should ensure inmate porters are maintaining a clean work area at all times in the kitchen. Increase the number of inmate porters in the kitchen if necessary to ensure the area is clean during meal preparation.
RECOMMENDATION 7: Aramark should ensure that each Food Service Director maintains a kite log to document inmate concerns.
RECOMMENDATION 8: All Food Service Directors or their designee should conduct performance evaluations for inmate workers to hold them more accountable for their assigned area.
RECOMMENDATION 9: If possible, institutions should move all dumpsters away from the loading dock to prevent mice and other vermin from attempting to enter the facility.
RECOMMENDATION 10: Aramark should ensure all dumpsters are cleaned after trash is collected to help reduce gnats and any vermin.
RECOMMENDATION 11: Increase the number of Aramark staff at the facilities to properly supervise inmates. Most institutions are expected to have 5-6 employees. Persons with prior correctional experience should be specifically recruited, perhaps through additional pay incentives.
RECOMMENDATION 12: Aramark should consider adding a hot bar or side items above the DRC menu that are low cost, but filling (ex. rice and beans, pasta and sauce, etc.). This should positively impact inmates concerns regarding smaller portion sizes and garner positive investment in Aramark.
RECOMMENDATION 13: Aramark should implement an inmate worker incentive program with higher pay at every institution.
RECOMMENDATION 14: Aramark should consider implementing additional incentives for both inmate workers and staff, such as running a challenge for cleanest meal service or least amount of food stolen.
RECOMMENDATION 15: Consider requesting that the County Health Inspector make quarterly visits. Currently, most institutions receive a visit from the County Health Inspector every six months.
RECOMMENDATION 16: Consider requesting that the local exterminator make weekly or bi-weekly visits. Many institutions only use the exterminator once per month.
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RECOMMENDATION 17: Consider requesting that a third-party health and safety sanitation company inspect the food service operations regularly.
RECOMMENDATION 18: Aramark should provide a monthly public report to the legislature, including CIIC staff, regarding its operations and progress based on objective outcome measures, including incident reports, substitutions made, estimated food loss due to inmate theft, employee terminations and vacancies, etc.
RECOMMENDATION 19: Consider installing metal plates at the bottom of all doors leading to the loading dock to help prevent mice and other vermin from getting in the facility. The metal plates would be installed on both the inside and outside of the doors.
RECOMMENDATION 20: Consider purchasing a compost unit or a pulper for each institution (as needed). This will allow institutions to recycle or dispose of their food waste while also reducing the amount of trash in the compactor located outside near the loading dock. This could also provide for a cost savings in waste removal as well.
RECOMMENDATION 21: Consider reviewing the Aramark contract and establish a higher daily caloric intake. This would increase the cost per inmate meal but it could also decrease inmate concerns.
RECOMMENDATION 22: Research other food service vendors (i.e. Aviands, ABL Management, Canteen Services, CBM Correctional Food Services, and Trinity Services Group), particularly those that already have a proven track record of providing quality food services in Ohio prisons.
STATE SENATOR EDNA BROWN
RECOMMENDATION 1: Aramark is to publish a list of what they are supposed to supply as far as products for meals.
RECOMMENDATION 2: Aramark is to publish appropriate substitutions by specific product, i.e. eggs as a substitution for peanut butter or potatoes as a substitute for rice or pasta, or if liquid or powdered eggs are substituted for fresh eggs.
STATE REPRESENTATIVE PETER BECK
RECOMMENDATION 1: The contract should be resent out on an RFP and not just given to Aramark.
RECOMMENDATION 2: The county does monthly inspections paid for by Aramark.
RECOMMENDATION 3: The two fines and future fines not be used to retrain Aramark staff.
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RECOMMENDATION 4: Any overtime the prison incurs is to be reimbursed by Aramark.
RECOMMENDATION 5: If the CIIC notes, during its inspections, specific areas of improvement that Aramark should make, and if Aramark does not improve in those areas, Aramark should be fined.
REPRESENTATIVE ROBERT HAGAN
RECOMMENDATION 1: Revert food service from Aramark to OCSEA staff. (Information supporting this recommendation was provided to Chairwomans office and can be made available by request)
RECOMMENDATION 1: Revert food service from Aramark to OCSEA staff. (Information supporting this recommendation was provided to Chairwomans office and can be made available by request)
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