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Fact Sheet With Memo

Fact Sheet With Memo

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Published by bfrey29

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Published by: bfrey29 on Dec 14, 2009
Copyright:Attribution Non-commercial


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Date: December 18, 2009To: Kevin BrooksFrom: Brittney FreySubject: Explanation of Personal Fact Sheet InformationI have designed a personal fact sheet tailored to my writing needs on both an individual and professionallevel. The information I chose to include will be applicable for all of my future endeavors in school andwork. The following topics are discussed in the fact sheet:
Kliment’s 8 Principles of Writing
A selection of three styles of writing
Useful internet resources
APA citation guidelines
The Facts
The first thing I have listed on my fact sheet is Kliment’s 8 principals of writing for impact. I feel these
eight rules are the basis for any successful piece of writing. It is important to establish a goodfoundation, regardless of the style of writing. Often times, I get caught up in trying to jazz up my paperswith big words and clever phrases. This list should keep my grounded in my writing and serve as a listthat I can refer to often throughout the writing and editing process.I also felt it would be beneficial to include a few quick facts about the different styles of writing that Iwill use most often in the design profession. I have listed, what I think are the most important parts of the proposal, memo, and cover letter. I know that first impressions often have the ability to make orbreak the deal.In the architecture profession, I will have to collaborate on a variety of proposals as well as requests forproposals. Because of the need for excellent execution, I have included in my personal fact sheet thenecessary parts of a proposal along with some potential hot button issues as suggested by Kliment. I feelit is important to remind myself of these key areas going into writing a proposal so that the firm Irepresent has a fair chance in competing for the proposed project.I felt that the memo style of writing would continue to present itself throughout my practice as adesigner and even in other professions should I chose to venture down that path. The memo presentsitself in a variety of styles but I chose to list only the basics of any memo. This genre of writing isimportant to me because it appears to be something so simple, but great communication skills are moreeffective on both a personal and professional level.The cover letter was the third style of writing that I felt would be most beneficial to my currentsituation. I will be applying for internships and jobs over the course of the next few years. My quest willbe much more successful if I am able to obtain an interview with a firm because of my cover letter. I alsofelt that this particular genre often gets confused with abstract summaries and such like that. For thisreason, I wanted to list the key areas that make a cover letter distinct from any other style of writing.
On the bottom fifth of the first page, I chose to list the internet sites that I use most often when writingor designing for any class. I frequently have numerous internet browsers running simultaneously but donot have these particular sites listed anywhere. I spend more time searching through my bookmarkstrying to find the site that I need. I listed them, in no particular order, for quicker referencing while I amworking on an assignment.The final quarter of my fact sheet spread is devoted to APA citation style guidelines. All throughout highschool and college, I used the MLA citation style. I have done a little with APA in the past but I am notfamiliar with all of it yet. I have listed the basic citation guidelines as well as three example citationsbased on the resources I use most frequently. There is a sample citation and in-text citation for books,online journal articles, and websites.
The Basics
I have chosen to list only the information that I felt was most important to my needs. There are certain
areas that I excel in better than others and so I wanted to create a “cheat sheet” for the areas that I
often need help developing. At first glance, it may appear to be lacking substantial information but I liveby the motto that less is more. I felt that too much information would be overwhelming when referringto my fact sheet.I did not feel that it was necessary to include categories such as the paramedic editing method, the fivefactors writers should consider, persuasive strategies, etc. Often times, when it comes down to it, I caremore about the final product and the message that is being conveyed. I wanted my personal fact sheetto include information that would help me reach the bigger picture and less of the details within thepicture. I want to clarify that the resources already available for these issues persuaded me to create afact sheet about the issues that are discussed in less depth.I chose the design of my fact sheet based on personal preference and past experience. It pains me to seegridded papers and symmetrical lines. When the manner of presentation is boring, I often suffer fromlack of inspiration. For that reason, I chose to really indulge in the design of my fact sheet. I chosesweets and treats as the theme of my spread because I have always had a weakness for sugar. Thelayout of my information also stems from my education in design in addition to my need to be different.Having briefly reviewed the reasoning behind my content, and perhaps lack thereof, I feel that mypersonal fact sheet will prove to be extremely useful in all of my future endeavors as an individual,writer, and designer. It covers the areas that I know will prevail time and time again and organizes themin an easy-to-read manner.Attachment: Personal Fact Sheet
Write as you would talk Keep sentences shortShun “designer-babbleBe specicKeep it simpleUse the active formDon’t forget peopleKnow what you want to say
Cover letter Executive summaryTable of contents (long proposals only)Statement of your understanding of the problemScope of offered servicesOrganization of the team and reporting relationshipsResumes of key team membersProposed schedule for completing work Record of experience on like projectsFirm honors, awards, and publicationsReferencesFee (if asked)Other supporting materialsAvailability to handle overseas language and practicesProposer’s skill in helping promote project to votersConcern for environmental featuresA desire for breaking the moldConcern over operating costsAn inexible scheduleMinority participationConcern for securityAn ironclad budget

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