Page of Pentacles

Suite 1 -1428 East King Edward Avenue,Vancouver, BC V5N 2V4

C.C.C.C.C.W.W.W.W.W.A.A.A.A.A.B. C.B. C.B. C.B. C.B. C.

#5 - September 2005 c.e. Annual General Meeting Report

Port Coquitlam, British Columbia14 August 2005This report is a summary of the minutes of the AGM.A complete copy is available upon request from theSecretary, Samuel Wagar.

Agenda:

Opening Prayer and Call to Order at 3:12 pm

Of the five voting members, three were present inperson and one represented by proxy so quorum waspresent.2.

Reports of the Outgoing Officers: (Summary)Chair

: The past year has been very successfulalthough, owing to work stresses and illness of manyBoard members a large part of the work of the Churchhas fallen on the Secretary’s shoulders, rather thanbeing shared more evenly. We had several difficultieswhich we surmounted successfully, including theresignation of two founding members and thewithdrawal of one of our founding Temples. Becauseof the rapid growth of the church we had to makeseveral administrative decisions that will need to beratified by the membership – in particular aroundestablishing congregations of non-members.

Motion to Adopt: Lorilei Thompson/ Samuel Wagar carried Secretary

: As of this date there are six congregationsof our church (2 Temples, in Vancouver-Burnaby andAbbotsford, 4 congregations in Vernon, Penticton,Surrey and Nanaimo), 5 voting members (4 of whomare clergy, 2 of whom are licensed by us to performmarriages), adherents (people who have attended opencircles of our church within the last six months –estimates) Vancouver-Burnaby 20, Abbotsford 5,

Pagan Pride Day

Pagan Pride Day is a world-wide project to bringPagans of all sorts out of our broomclosets and intothe public eye in a celebration of our communities,our religions and our civil liberties.Each Pagan Pride day celebration is co-ordinated andorganized by a local person. Although a lot of different things happen at local PPD celebrations theyall have common points - they are completely public(press releases are sent out, the press are invited, andthey happen in a public place, usually a park), there isa open ritual which anyone can participate in, theyhappen near Mabon and there’s a collection of non-perishable foodstuffs for donation to a local charity.Pagan Pride Day is an opportunity for a variety of local Pagan goups to get together, talk with each otherand the general public about what they do, shareinformation in general and celebrate what we have incommon.Upcoming British Columbia Pagan Pride events are:17 September in Nanaimo, Departure Bay Beach from2-9 pm (contact paganpride.dvkservices.com )24 September in the Okanagan, Unitarian Church,1310 Bertram Street, Kelowna, beginning at 10 am.(contact SunMoonStar@planet-save.com)2 October in Greater Vancouver, Queen’s Park picnicshelter, New Westminster, opening ritual at 10 am,closing at 4 pm. (contactwww.paganpridevancouver.ca or pagan-rain@shaw.ca)

BABY!

Announcing the arrival of Shyla at 9:45am, September 2nd in Penticton B.C.Weight 4.3 kilograms. Mother Jenni andbaby are both well.

Vernon 40, Penticton 40, Surrey 5, Nanaimo 20. Wehave eleven lay clergy; Van-Burnaby 1, Abbotsford 1,Vernon 1, Penticton 2, Surrey 2, Nanaimo 4.Open Circles are being held bi-weekly in Vancouver-Burnaby, Abbotsford, and Surrey and monthly inVernon, Penticton and Nanaimo. We have performedone marriage this year although a number of coupleshave expressed interest but not scheduled the ritualyet.Congregational councils have been formed inPenticton and Nanaimo. Nanaimo lay clergy arepursuing listing with the chaplain at the local hospitalas religious visitors for Pagan patients. Pagan PrideDay events are being co-ordinated by lay clergy fromVernon (24 Sept.) and Nanaimo (17 September) andCWA will be represented at both those events and alsothe Vancouver area one (2 October).Our first clergy and lay clergy retreat was scheduledto coincide with this Annual General Meeting.The membership will need to approve the acts of theBoard in establishing congregations of non-memberssupervised by a clergy member and lay clergyresponsible to him. The membership will also need toauthorize the Board of Directors and supervisingclergy to evaluate the potential clergy membersoutside of the procedure set forth in the bylaws, in theexpectation that this unusual set of circumstances willnot repeat itself.The Secretary has published four issues of “Page of Pentacles”, the church’s internal newsletter. It isintended for distribution at our Open Circles and otherevents but also as a general introduction to CWA. Heintends to continue to publish it with deadlines theThursday before the first Saturday of each month andencourages congregations to continue to send in newsabout their activities.The Secretary had the pleasure of representing thechurch at the Canadian National Pagan Conference inEdmonton over the Victoria Day weekend.

Motion to adopt: Debra Eilers / Lorilei Thompson,carried Treasurer

: The Treasurer resigned due to work commitments in May and was replaced by TeriChartier. Ms. Chartier became ill in July and theSecretary stepped in as Treasurer pro-tem.CWA is a not-for-profit provincial society and thereare some tax advantages that we may be able torealize on some purchases. It will be a priority overthe next year to investigate what tax exemptions thatwe will have (we are, for example, exempt fromincome tax). All congregations must save receipts andreport regularly to the Treasurer. We continue topursue charitable status with the Canada Customs andRevenue Agency and we are hopeful that next yearwill see that come through.The proposed budget for fiscal year 2005-6 assumesthat each congregation will establish a group of sustaining donors, each giving $12 a month to thecoffers of the congregation. The number of donorsthat the Treasurer believes that each congregation willbe able to develop is in brackets beside the “pledgeddonations” phrase. It will take congregations sometime to develop their sustaining donors program andso, with the exception of

Penticton / South Okanogan

which has such a program in place, the budgetdiscounts the amount donated by a third.The budget below is a guideline. It is easier toestimate expenses than income, but bear in mind thatboth sets of figures are estimated only, and that thebudget is to guide our decision-making in general.Over the course of several more years of functioning,as our congregations mature and our church grows,we will develop a better understanding of the financesof this project.Report on Fiscal Year 2004-2005 was presented -TOTALS – EXPENSES 698.05, INCOME 680.15,resulting in a deficit of 17.90Preliminary report for Year-to-Date (May 1

toAugust 14, 2005) was presented: TOTALS –EXPENSES 1136.03, INCOME 350.62, resulting ina deficit of 785.41. In both cases the bulk of themoney donated has come from clergy and lay clergy.Proposed Budget for the fiscal year 2005-6(May 2005- April 2006)

General Church

Expenses: filing fees 55.00, general office expenses191.00 – total 246.00Income: memberships 1500.00

Page of Pentacles

(under General Church)Expenses: printing 567.21, postage 239.76 – total806.97Income: subscriptions 120.00, advertising 120.00 -240.00

Congregational

Under “general expenses”, it is expected that eachcongregation will be advertising itself in its localnewspaper and through other means, which willconsume at least half of the item.

Vancouver-Burnaby

Expenses: rental 900.00, general expenses 180.00 -total 1080Income: (5) pledged donations 356.40, donations198.82 – total 555.22

Abbotsford

Expenses: rental 423, general expenses 180.00 - total603.00Income: (4) pledged donations 285.12, donations180.00 – total 465.12

Vernon / North Okanogan

Expenses: rental 560.00, general expenses 246.09,transportation 600.00 – total 1406.09Income: (10) pledged donations 712.80, donations491.80 – total 1204.60

Penticton / South Okanogan

Expenses: rental 420.00, general expenses 210.00,transportation 600.00 - total 1230.00Income: (10) pledged donations 1080.00, donations436.00 - total 1516

Surrey

Expenses: general expenses 180.00Income: (2) pledged donations 142.56, donations100.00 - total 242.56

Nanaimo

Expenses: rental 365.00, general expenses 180.00,transportation 264.00 - total 809.00Income: (10) pledged donations 712.80, donations300.00 – total 1012.80TOTALS - EXPENSES 6361.06- INCOME 6736.30TOTAL 375.24

Motion to adopt: Debra Eilers / Lorilei Thompson,carried Motion to adopt proposed budget: Samuel Wagar / Debra Eilers, carried.

. Matters Arising from Reports

a. Moved that the membership approves the decisionof the Board of Directors at its 12 February 2005meeting allowing the establishment of circuits of ministry by clergy members, the establishment of congregations of non-members and the appointment of lay clergy to oversee them, with such congregationsand the lay clergy to be jointly supervised by theBoard and the supervising clergy person, as set forthin the minutes of that meeting. Further, themembership authorizes this policy to be continued asan extra-ordinary measure for one more year.

Moved Eilers / Wagar, carried.

b. Moved that the membership authorizes the Boardof Directors and supervising clergy people to evaluatelay clergy as potential clergy members outside of theprocedure set forth in the bylaws in these specificways: providing all of the other criteria forestablishment of Temples are met as per our bylawsthe requirement of a lay clergy person to have been aVoting Member prior to beginning training besuspended, and the requirement for an EvaluationCommittee be suspended. The mentor will plead thecase of lay clergy before the Board, who will thendecide on their ordination. A consequence of acongregation satisfying these criteria and one or moreof its lay clergy being Ordained is that it will becomea Provisional Temple as per our bylaws. This extra-ordinary measure will be in force until the nextAnnual General Meeting only.

Moved Eilers / Wagar, carried.

c. Moved that the membership dues for the churchremain $25 and that dues are payable as of thebeginning of our fiscal year, May 1

. Dues will beprorated for new members on a monthly basis, but fulldues will be required of continuing members.

Moved Wagar/ Eilers, carried.

d. Moved that the Board be directed to appoint anauditor.

Moved Wagar/ Eilers, carried

Tabling of suggestions from the Clergy Retreat for the advice of the Board.

Election of Board of Directors