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Oklahoma Information Fusion center Privacy Policy

Oklahoma Information Fusion center Privacy Policy

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Published by: AxXiom on Jan 04, 2010
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07/02/2010

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Oklahoma Information Fusion CenterPrivacy PolicyAugust 06, 2009
A. Purpose Statement
The Oklahoma Information Fusion Center (OIFC) was authorized by Governor Brad Henry onOctober 16, 2007, by Executive Order 2007-41, to detect, prevent, investigate, and respond tocriminal and terrorist activity. The mission of the OIFC is to collect, evaluate, analyze anddisseminate information and intelligence data regarding criminal and terrorist activity to federal,state, local and tribal law enforcement agencies, other Fusion Centers, and to the public andprivate entities as appropriate, while following the
Fair Information Practices 
to ensure the rightsand privacy of citizens.OIFC’s Privacy Policy applies to all individuals and organizations. The purpose of OIFC’sPrivacy Policy is to ensure that OIFC personnel with direct access to OIFC information complywith federal, state, local and tribal laws, OIFC’s policies and procedures, and assists itsauthorized users in:
Increasing public safety and improving national security.
Minimizing the threat and risk of injury to specific individuals.
Minimizing the threat and risk of injury to law enforcement and others responsiblefor public protection, safety, or health.
Minimizing the threat and risk of damage to real or personal property.
Protecting individual privacy, civil rights, civil liberties, and other protectedinterests.
 
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Protecting the integrity of criminal investigations, criminal intelligence, and justicesystem processes and information.
Minimizing reluctance of individuals or groups to use or cooperate with the justicesystem.
Supporting the role of the justice system in society.
Promoting governmental legitimacy and accountability.
Not unduly burdening the ongoing business of the justice system.
Making the most effective use of public resources allocated to public safetyagencies.
B. Policy Applicability and Legal Compliance
All OIFC personnel, Oklahoma State Bureau of Investigation (OSBI) personnel who provideinformation technology services to the OIFC, and private contractors with direct access to OIFCinformation, will comply with the OIFC’s privacy policy concerning the information the OIFCcollects, receives, maintains, archives, accesses, or discloses to OIFC personnel, governmentalagencies, including the Information Sharing Environment (once the Information SharingEnvironment program issues guidelines to Fusion Centers) participating agencies, andparticipating justice and public safety agencies, as well as to private contractors and the generalpublic.The OIFC will provide a printed copy of this policy to all personnel who are assigned to theOIFC and have direct access to OIFC information and will require both a writtenacknowledgement of receipt of this policy and a written agreement to comply with this policy andthe provisions it contains.All OIFC personnel with direct access to OIFC information, OSBI personnel and privatecontractors with access to OIFC information and who provide information technology services tothe OIFC shall comply with applicable laws protecting privacy, civil rights, and civil liberties.The OIFC’s internal operating policies are in compliance with applicable laws protecting privacy,civil rights, and civil liberties.The OIFC’s authority for the collection, use, analysis, and retention/destruction of intelligenceand non intelligence information are cited in applicable constitutional provisions, 28 Code ofFederal Regulations (CFR) Part 23 and in the following Oklahoma Statutes, Title 51 O.S.,24A.8, Title 74 O.S 150.5 (D), 74 O.S. 150.7 (2), 74 O.S. 150.9, 74 O.S. 150.12 and 74 O.S.150.21a.
 
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C. Governance and Oversight
As a result of Executive Order 2007-41, the Oklahoma Office of Homeland Security wasdirected to create a Governance Board for Oklahoma’s Fusion Center to provide strategicdirection, ensure objectives are achieved, risks are managed appropriately, and resources areused responsibly. A Steering Committee representing significant participants in the OIFC wasalso established, and meets regularly to provide input due to the collaborative nature of theOIFC. Primary responsibility for the operation of the OIFC, its’ justice systems, operations, andcoordination of personnel; the receiving, seeking, retention, evaluation, information quality,analysis, destruction, sharing, or disclosure of information; and the enforcement of this policy isassigned to the Agent-In-Charge (AIC), Criminal Intelligence Office, OSBI, who also serves asthe Director of the OIFC.The Governance Board directed the OIFC to develop a Privacy Policy. The Governance Boardand Steering Committee ensures that privacy and civil rights are protected within the provisionsof this policy and within the OIFC’s information collection, retention, and disseminationprocesses and procedures. The Governance Board has mandated that the policy be reviewedand updated as appropriate.The OIFC has a trained Privacy Officer who receives reports regarding alleged errors andviolations of the provisions of this policy. The Privacy Officer will serve as the liaison for theInformation Sharing Environment program, once guidelines are issued to Fusions Centers.The Privacy Officer is responsible for the direct oversight of the privacy policy regarding thecollection, use, retention, destruction, sharing, classification, or disclosure of information andthus is responsible for notifying the AIC/Director of the OIFC regarding noncompliance issues.
D. Definitions
Primary terms and definitions used in the OIFC Privacy Policy are located in Appendix A., page17.
E. Information
The OIFC’s Watch Center serves as the focal point for the receipt of, and dissemination of,criminal and terrorism activity information. The receipt and dissemination of information isrecorded and maintained in the Watch Center’s Call Log Information Sheet. All informationsought and collected is noted in the Watch Center’s Call Log Information Sheet. OIFC’sinformation is received from and disseminated to local, state, federal and tribal law enforcement,other Fusion Centers, the public, and to private entities as appropriate. The Watch Center also

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