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TR&R ByLaws

TR&R ByLaws

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These are the Official Corporate By-Laws for the organization of Trancas Riders and Ropers as they stand for 2010.
These are the Official Corporate By-Laws for the organization of Trancas Riders and Ropers as they stand for 2010.

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Published by: trancasridersandropers on Jan 05, 2010
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01/04/2010

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BYLAWS OF TRANCAS RIDERS AND ROPERSARTICLE INAME AND OBJECTIVESSection 1.1 -
 
NAME
. The name of this organization is TRANCAS RIDERS AND ROPERS.
Section 1.2 -
 
OBJECTIVES
. The objectives shall be to develop good horsemanship and sportsmanship, demonstratehumane care of horses, establish and improve trails, and provide activities that answer the needs of the club as a whole;these shall include gymkhanas, horse shows, trail rides, and wholesome family horse-related functions.
ARTICLE IIMEMBERSSection 2.1 -
 
CLASSES OF MEMBERS
. There shall be two classes of members: senior members, who shall bemembers 18 years of age or older; and junior members, who shall be members under 18 years of age.
Section 2.2 -
 
QUALIFICATION AND ADMISSION OF MEMBERS
. A member shall be any person who shallhave paid the dues specified by the Executive Board, except that the Board may designate honorary members. Junior membership must be accompanied by a parent membership.
Section 2.3 -
 
TERMINATION OF MEMBERSHIP
. A membership shall terminate upon the death or resignation of amember, upon nonpayment of dues, or upon his expulsion by a majority vote of the Executive Board. A member may be expelled for conduct which the Executive Board determines to be clearly inconsistent with and inimical to theobjectives and best interests of the organization. Said expelled member may appeal to the membership as a whole at aspecial meeting or the next regular meeting. A two-thirds vote of the senior members present and voting shall berequired to confirm the expulsion of a member.A member may not transfer his membership or rights, and any attempted transfer of a membership shall cause suchmembership to terminate automatically. All rights of a member in the organization shall cease upon termination of hismembership.
Section 2.4 - DUES
. The Executive Board shall determine the amount of dues for each year. Dues shall be paid on the basis of a calendar year, and are delinquent on March 15. The initial dues of a new member shall be the full amount for the calendar year in which the member is admitted and shall be paid upon admission, except that new membersadmitted after July 1 of any year shall pay only one-half of the annual dues.
Section 2.5 - MEETINGS OF MEMBERS
. Each year at the January Executive Board meeting, the dates of thegeneral membership meetings shall be determined. The regular meeting held in December is designated as the annualmeeting of members at which officers of the organization are to be elected. Special meetings of members mal be held atany time pursuant to resolution of the Executive Board or to call by written request signed by at least 20 senior members in good standing (or 10% of the senior membership, whichever is less). A member shall be deemed in goodstanding if said member's dues are not delinquent. Notice of meetings, whether regular or special, shall be given eachmember by mailing a copy of such notice to the address of the member as it appears on the membership roster of theorganization. Such notice shall be mailed 10 days prior to the meeting and shall stale time and place of meeting, and if it is a special meeting, it shall state the purpose for which the meeting is called.
 
 
Section 2.6 - VOTING.
Each senior member in good standing on the date of voting shall have one vote. Junior member shall not be entitled to vote. The presence of 40 senior members (or 20% of the total senior membership,whichever is less) in good standing shall constitute a quorum, excluding amendment of the bylaws. Any senior member in good standing may appoint another senior member in good standing to vote 8S such member's proxy. All proxiesshall be in writing and signed by the party granting the proxy and the proxy holder. All proxies shall be filed at themeeting with the secretary and may be revoked by appearance in person prior to the voting.
ARTICLE IIIEXECUTIVE BOARDSection 3.1 - QUALIFICATIONS.
The Executive Board shall consist of four elected Officers and the immediate pastPresident as Parliamentarian, together with four Directors elected by ,a majority vote of these elected Officers.
Section 3.2 - ELECTION AND TERM OF OFFICE.
All Officers shall hold office for a one-year term commencingon January 1 and expiring on December 31 of each year, or until their respective successors are elected. On or be. foreOctober 1 of each year, the President shall appoint a Nominating Committee to consist of five senior members in goodstanding. Thirty days preceding the election, the Nominating Committee shall report their selections to the membershipand any additional nominations may be made from the floor at a general meeting by a nomination and a second. Thenotice of the meeting at which Officers are to be elected shall set forth those nominated. Written notice shall be givento all voting members two weeks prior to any meeting at which the election of officers is to be held. Voting shall be bysecret ballot. All elections will be determined by simple majority of ,senior members in good standing voting. At the beginning of the election meeting, the President shall appoint three inspectors to supervise the election process.
Section 3.3 - MEETINGS.
The current President shall call a joint meeting of the old and new Executive Board within30 days following the annual meeting of members. Other meetings of the Executive Board may be called by thePresident or by a majority of the Board. Notice of such meetings shall be given each Officer and Director not less thanthree days before such meeting by phone or by mailing a copy of such notice to the address of the Officer or Director asit appears in the membership roster. Notice to a Director or Officer is waived by the personal appearance of theDirector or Officer at the meeting, and also may be waived by written waiver signed by the Director or Officer. Actionof the Executive Board may also be taken by unanimous written consent.
Section 3.4 - VACANCIES.
Any vacancy on the Executive Board caused by death, resignation, or disability of aDirector or Officer shall be filled by a majority vote of the remaining Directors and Officers or by the sole remainingDirector or Officer.
Section 3.5 - QUORUM.
A majority of the Executive Board shall be necessary to constitute a quorum for thetransaction of business. Every act or decision done or made by a majority of the Executive Board present at a meetingduly held at which a quorum is present shall be regarded as an act of the Directors and Officers of the Executive Boardunless a greater number be required by law or by the Articles of Incorporation.
Section 3.6 - APPROVAL OF MINUTES.
The transactions of any meeting of the Executive Board however calledand noticed or wherever held, shall be as valid as though had at a meeting duly held if each of the Directors andOfficers not present approves in writing the minutes of such meeting. All such approvals shall be filed with the recordsof the organization or made a part of the minutes of the meeting.
 
ARTICLE IVOFFICERSSection 4.1 - OFFICERS.
The Officers of the organization shall be a President, a Vice-President, a Secretary and aTreasurer.
Section 4.2 - REMOVAL AND RESIGNATION.
Any Officer or Director may resign. Any Director may be removedfor just cause by the Executive Board at any time. Any Officer may be removed for just cause by a vote of themembership. Vacancies caused by death, resignation, or removal of any Officer or Director may be filled byappointment by the Executive Board, or by the President until such appointment by the Executive Board.
Section 4.3 - PRESIDENT.
The President shall be the executive officer of the organization and, subject to the controlof the Executive Board, shall have general supervision, direction, and control of the affairs of the organization. He shall preside at all meetings of members and meetings of the Executive Board.
Section 4.4 - VICE.PRESIDENT.
The Vice President shall, in the absence or disability of the President, perform allthe duties of the President, and when so acting shall have the powers of, and be subject to, the restriction upon thePresident.
Section 4.5 - SECRETARY.
The Secretary shall keep, at a place specified by the Executive Board, a book of minutesof all meetings of the Executive Board and members, with the time and place of holding, how called or authorized, thenotice thereof given, the names of those present at Executive Board meetings, the number and names of members present or represented by valid proxy at members' meetings, and the proceedings thereof. The Secretary, or a persondesignated by the Executive Board, shall also keep a register showing the names and addresses of the members and theclassification of membership (senior or junior).
Section 4,6 - TREASURER.
The Treasurer shall keep and maintain adequate and correct books of account showingthe past and current receipts and disbursements of the organization and an account of its cash and other assets, if any.Such books of account shall at reasonable times be open to inspection by any member. The Treasurer shall deposit allmoneys of the organization with such depositaries as are designated by the Executive Board and shall disburse thefunds of the organization as may be ordered by the Executive Board and shall render to the President or the ExecutiveBoard, upon request, statements of the financial condition of the organization. Withdrawals from the bank account of the organization may be made only by check of the organization signed by at least two Officers.
ARTICLE VMISCELLANEOUSSection 5.1 - EXECUTION OF DOCUMENTS.
The Executive Board may authorize any Officer or Officers, agentor agents, to enter into any contract or execute any instrument in the name of and on behalf of the organization andsuch authority may be general or confined to specific instances; and, unless so authorized by the Executive Board. NoOfficer, agent, or other person shall have any power or authority to bind the organization by any contract or engagement or to pledge its credit or to render it liable for any purpose or to any amount.
Section 5.2 - INSPECTION OF BYLAWS.
The organization shall keep in its Secretary's files the original or a copyof these bylaws, as amended or otherwise altered to date, certified by the Secretary, which shall be open to inspection by the members at all reasonable times.

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