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Volunteer Delivery System – System Models

Attachment 2

Structured Analysis and Design - Diagram Report

Contents
Volunteer Delivery System – System Models Attachment 4 ......................................................................... 1 
0.0 Volunteer Lifecycle ................................................................................................................................ 12 
1.0 Awareness .......................................................................................................................................... 12 
2.0 Application ......................................................................................................................................... 12 
3.0 Nomination ......................................................................................................................................... 12 
4.0 Invitation ............................................................................................................................................ 12 
5.0 Staging ................................................................................................................................................ 12 
6.0 Pre-Service Training ........................................................................................................................... 13 
7.0 Service ................................................................................................................................................ 13 
8.0 Completion of Service ........................................................................................................................ 13 
9.0 Returned Peace Corps Volunteer ........................................................................................................ 13 
1.0 Awareness .............................................................................................................................................. 14 
1.1 RDSWEB ........................................................................................................................................... 14 
1.2 PROSMGR ......................................................................................................................................... 14 
1.3 PROSPCT2 ......................................................................................................................................... 15 
1.4 RDSMAIN.......................................................................................................................................... 15 
1.5 WWSM............................................................................................................................................... 15 
1.6 MISMS ............................................................................................................................................... 15 
1.7 COLNAME2 ...................................................................................................................................... 15 
1.8 GRADSC2 .......................................................................................................................................... 15 
1.9 INTERNET ........................................................................................................................................ 15 
1.10 FREEDM .......................................................................................................................................... 15 
1.11 CWWSLP ......................................................................................................................................... 15 
1.1 RDSWEB ............................................................................................................................................... 16 
1.1.1 RDSWEB - Add or Update Campaign Event .................................................................................. 16 
1.1.2 RDSWEB - Produce Web Preview.................................................................................................. 16 
1.1.3 RDSWEB - Produce Hit Sheet Report ............................................................................................ 16 
1.1.4 RDSWEB- Produce Campaign Report ............................................................................................ 16 
1.1.5 RDSWEB - Produce Campaign Event Listing ................................................................................ 16 
1.1.6 RDSWEB - Search for Campaign Events........................................................................................ 16 
1.2 PROSMGR ............................................................................................................................................. 17 
1.2.1 PROSMGR - Search for Prospects .................................................................................................. 17 
1.2.2 PROSMGR - Create Prospect List .................................................................................................. 17 
1.2.3 PROSMGR - Perform College Lookup ........................................................................................... 17 
1.2.4 PROSMGR - Add/Update Prospect................................................................................................. 18 
1.2.5 PROSMGR - Perform Administrative Functions ............................................................................ 18 
1.2.6 PROGMGR - Produce Prospect Mailing Labels ............................................................................. 18 
1.2.7 PROSMGR - Produce AO Source Summary Report ....................................................................... 18 
1.2.8 PROSMGR - Produce Marketing Category Summary Report ........................................................ 18 
1.2.9 PROSMGR - Produce Marketing Source Summary Report ............................................................ 18 
1.2.10 PROSMGR - Web Inquiry Report ................................................................................................. 18 
1.4 RDSMAIN.............................................................................................................................................. 19 
1.4.1 RDSMAIN - Update Contact Database ........................................................................................... 19 
1.4.2 RDSMAIN - Create Contact Report ................................................................................................ 19 
1.4.3 RDSMAIN - Update Hometowner Database................................................................................... 19 

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1.4.4 RDSMAIN - Create Press Release Document ................................................................................. 19 

1.5 WWSM................................................................................................................................................... 20 
1.5.1 WWSM - Maintain Sector Program Data ........................................................................................ 20 
1.5.2 WWSM - Maintain ICC & Country Data ........................................................................................ 20 
1.5.3 WWSM - Look up Volunteer Data .................................................................................................. 20 
1.5.4 WWSM - Maintain School Data...................................................................................................... 21 
1.5.5 WWSM - Look Up Archived School Data ...................................................................................... 21 
1.5.6 - WWSPM - Produce Reports.......................................................................................................... 21 
1.5.7 WWSPM - Perform Maintenance Processing ................................................................................. 21 
1.6 MISMS ................................................................................................................................................... 22 
1.6.2.1 MISMS - Query Students by University....................................................................................... 22 
1.6.2.2 MISMS - View Assignment Areas by University ........................................................................ 22 
1.6.2.3 MISMS - View Students by Country by Regions......................................................................... 22 
1.6.2.4 MISMS - Conduct Mailings ......................................................................................................... 23 
1.6.2.5 MISMS - Maintain Student & Coordinator Data.......................................................................... 23 
1.6.2.6 MISMS - View MI Statistics ........................................................................................................ 23 
1.7 COLNAME2 .......................................................................................................................................... 24 
1.7.1 COLNAME2 - Search for College .................................................................................................. 24 
1.7.2 COLNAME2 - Update College ....................................................................................................... 24 
1.8 GRADSC2 .............................................................................................................................................. 25 
System Function: 1.8.1 GRADSC2 - Maintain Programs ........................................................................ 25 
System Function: 1.8.2 GRADSC2 - Maintain Colleges ......................................................................... 25 
System Function: 1.8.4 GRASDC2 - Maintain College Contact .............................................................. 25 
System Function: 1.8.5 GRADSC2 - Maintain Degrees .......................................................................... 25 
System Function: 1.8.6 GRADSC2 - Maintain Category ......................................................................... 25 
1.9 INTERNET ............................................................................................................................................ 26 
1.9.1 INTERNET - Display Info About Peace Corps............................................................................... 26 
1.9.2 INTERNET - Find Local Recruiting Events ................................................................................... 26 
1.9.3 INTERNET - Apply Now................................................................................................................ 26 
1.9.4 INTERNET - Donate Now .............................................................................................................. 26 
1.9.5 INTERNET - Display News ............................................................................................................ 27 
1.9.6 INTERNET - Display PC Jobs ........................................................................................................ 27 
1.9.7 INTERNET - Display Library ......................................................................................................... 27 
1.9.8 INTERNET - Newsletter ................................................................................................................. 27 
1.9.9 INTERNET - Display Resources..................................................................................................... 27 
1.9.10 INTERNET - Display PC Stories in the Spotlight........................................................................ 27 
1.9.11 INTERNET - Display Quick Links ............................................................................................... 27 
1.10 FREEDM .............................................................................................................................................. 28 
1.10.1 FREEDM – Display Home Site ..................................................................................................... 28 
1.10.2 FREEDM - Display Information About USA Freedom Corps ...................................................... 28 
1.10.3 FREEDM - Display Information for Individuals ........................................................................... 28 
1.10.4 FREEDM - Display Information for Businesses ........................................................................... 28 
1.10.5 FREEDM - Display Information for Educators ............................................................................. 29 
1.10.6 FREEDM - Display Information in Spanish.................................................................................. 29 
1.11 CWWSLP ............................................................................................................................................. 30 
1.11.1 CWWSLP - Maintain Lesson Plans .............................................................................................. 30 
1.11.2 CWWSLP - Maintain Primary Sources ......................................................................................... 30 
2.0 Application ............................................................................................................................................ 31 
2.1 APPLY .............................................................................................................................................. 31 
2.2 MYTOOLKIT ................................................................................................................................... 31 
2.3 CCV ................................................................................................................................................... 31 
2.4 UNVFMP .......................................................................................................................................... 32 
2.5 RECRUITCS ..................................................................................................................................... 32 
2.6 STATUSC2 ....................................................................................................................................... 32 
2.1 APPLY .................................................................................................................................................. 33 
2.1.1 APPLY - Enter Application Data ................................................................................................... 33 

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2.1.2 APPLY - Submit Application ......................................................................................................... 33 

2.1.3 APPLY - Enter HSR Application ................................................................................................... 33 
2.1.4 APPLY - Print Application............................................................................................................. 33 
2.1.4 APPLY - Submit HSR Application ................................................................................................ 33 
2.1.5 APPLY - Print HSR Application .................................................................................................... 33 
2.1.7 APPLY - Extract Volunteer Application Data................................................................................ 33 
2.1.8 APPLY - Export & Load Applications ........................................................................................... 33 
2.1.9 APPLY - Process Application ........................................................................................................ 34 
2.1.10 APPLY - Give Internet Recommendations .................................................................................. 34 
2.1.11 APPLY - WebCenter Functions ................................................................................................... 34 
2.1.12 APPLY - Extract Volunteer HSR Data......................................................................................... 34 
2.2 MYTOOLKIT ....................................................................................................................................... 35 
2.2.1 MYTOOLKIT - Display Application Status .................................................................................. 35 
2.2.2 MYTOOLKIT - Maintain Account Data ........................................................................................ 35 
2.2.3 MYTOOLKIT - Obtain RRO Address ........................................................................................... 35 
2.2.4 MYTOOLKIT - Download Forms ................................................................................................. 35 
2.2.5 MYTOOLKIT - Daily Interface ..................................................................................................... 35 
2.2.5 MYTOOLKIT - Daily Interface ......................................................................................................... 36 
2.2.5.1 MYTOOLKIT - Daily Interface - Load App Status .................................................................... 36 
2.2.5.2 MYTOOLKIT - Daily Interface - Sync Databases ...................................................................... 36 
2.3 CCV ....................................................................................................................................................... 37 
2.3.1 CCV - Process Applicants .............................................................................................................. 37 
2.3.2 CCV - Process Actions ................................................................................................................... 37 
2.3.3 CCV - Search RPCVs ..................................................................................................................... 37 
2.3.4 CCV - System Administration ........................................................................................................ 37 
2.3.5 CCV - Produce Crisis Corp Volunteer Report................................................................................ 37 
2.3.7 CCV - Produce Crisis Corp Applicant Listing Report.................................................................... 38 
2.3.8 CCV - Produce CCVs Report By Region Report ........................................................................... 38 
2.3.9 CCV - Produce CC Applicants Report By Region Report ............................................................. 38 
2.4 UNVFMP .............................................................................................................................................. 39 
2.4.1 UNVFMP - Obtain UNV Volunteer Data ...................................................................................... 39 
2.4.2 UNVFMP - Produce Returned UNV Report .................................................................................. 39 
2.5 RECRUTCS .......................................................................................................................................... 40 
2.5.1 RECRUTCS - Update PCVDBMS Main Screen............................................................................ 40 
2.5.2 RECRUTCS - Query PCVDBMS (quick) ...................................................................................... 40 
2.5.3 RECRUTCS - Check Status Query ................................................................................................ 40 
2.5.4 RECRUTCS - Produce Nominations by Year ................................................................................ 40 
2.5.6 RECRUTCS - Produce Privacy Act Release .................................................................................. 40 
2.5.7 RECRUTCS - List Volunteers from an Office ............................................................................... 40 
2.5.8 RECRUTCS - Recruiter Applicant Count ...................................................................................... 40 
2.5.9 RECRUTCS - Lookup Userid ........................................................................................................ 40 
2.5.10 RECRUTCS - Display Other Menus ............................................................................................ 41 
2.5.11 RECRUTCS - OTHER REPORTS CALLED .............................................................................. 41 
2.5.1 RECRUTCS - Update PCVDBMS..................................................................................................... 42 
2.5.1.1 PCVDBMS- Applicant Info Panel............................................................................................... 42 
2.5.1.2 PCVDBMS- Nomination Panel ................................................................................................... 42 
2.5.1.3 PCVDBMS- Placement Info Panel .............................................................................................. 42 
2.5.1.4 PCVDBMS- Applicant Data Panel .............................................................................................. 42 
2.5.1.5 PCVDBMS - SSN/Name Query Panel ........................................................................................ 42 
2.5.1.6 PCVDBMS - IO Training Class Roster (Stage) .......................................................................... 42 
2.5.1.7 PCVDBMS- VRS EQU Maintenance (NRR Data Entry) ........................................................... 42 
2.5.1.8 PCVDBMS - T-100 Data Training Panels .................................................................................. 43 
2.5.1.9 PCVDBMS - VRS Training Class Allocation Panel ................................................................... 43 
2.5.10 RECRUITCS - OTHER MENUS CALLED .................................................................................... 44 
2.5.10.1 RECRUTCS - Display HQ Menu .............................................................................................. 44 
2.5.10.2 RECRUTCS - Produce Standard Mailing Lists ......................................................................... 44 

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2.5.10.3 RECRUTCS - Display Code Lists ............................................................................................. 44 

2.5.10.4 RECRUTCS - Produce Directories / List Menus ...................................................................... 44 
2.5.11 RECRUCS - OTHER REPORTS ..................................................................................................... 45 
2.5.11.1 RECRUTCS - Produce Custom Reports ................................................................................... 45 
2.5.11.2 RECRUTCS - Produce Management Reports ........................................................................... 45 
2.5.11.3 RECRUTCS - Produce Marketing Reports ............................................................................... 45 
2.5.11.4 RECRUTCS - Produce Training Class Reports......................................................................... 46 
2.5.11.5 RECRUTCS - Produce Nomination Processing Report ............................................................ 46 
2.5.11.6 RECRUTCS - Produce Production Reports .............................................................................. 46 
2.5.11.7 RECRUTCS - Applicant/Program Reports ............................................................................... 46 
2.6 STATUSC2 ........................................................................................................................................... 47 
2.6.1 Search Volunteer ............................................................................................................................ 47 
2.6.2 Perform Administrative Functions ................................................................................................. 47 
3.0 Nominate ............................................................................................................................................... 48 
3.1 EXPERT ............................................................................................................................................ 48 
3.2 NSCRNGUD ..................................................................................................................................... 48 
3.3 SCRN_SYS (Pre-Service System) .................................................................................................... 48 
3.4 QTRSC .............................................................................................................................................. 49 
3.1 EXPERT ................................................................................................................................................ 50 
3.1.1 EXPERT - Transfer/Merge ............................................................................................................. 50 
3.1.2 EXPERT - Print HSR ..................................................................................................................... 50 
3.1.3 EXPERT - Produce Nomination Report ......................................................................................... 50 
3.1.4 EXPERT - Query HSR ................................................................................................................... 50 
3.2 NSCRNGUD ......................................................................................................................................... 51 
3.2.1 NSCRNGUD - Browse Screening Guidelines................................................................................ 51 
3.2.2 NSCRNGUD - Print Table of .......................................................................................................... 51 
3.2.3 NSRCNGUD - Submit Comment about Guideline ........................................................................ 51 
3.2.4 NSCRNGUD - Submit Request for New Guideline ....................................................................... 51 
3.2.5 NSCRNGUD - View Unconverted Guideline ................................................................................ 51 
3.2.6 NSCRNGUD - Process Comments and Requests .......................................................................... 51 
3.2.7 NSCRNGUD - Maintain Draft Guidelines ..................................................................................... 51 
3.2.8 NSCRNGUD - Maintain Sections/Subsections .............................................................................. 52 
3.2.9 NSCRNGUD - Maintain Users ...................................................................................................... 52 
3.3 SCRN_SYS ........................................................................................................................................... 53 
3.3.1 SCRN_SYS - Process Pre-Service Medical Data ........................................................................... 53 
3.3.2 SCRN_SYS - Search Volunteer Information ................................................................................. 53 
3.3.3 SCRN_SYS - Produce Pre-Service Medical Reports ..................................................................... 53 
3.3.4 SCRN_SYS - Process Administrative Tasks .................................................................................. 53 
3.3.5 SCRN_SYS - Produce Nurse Letters ............................................................................................. 53 
3.4 QTRSC .................................................................................................................................................. 54 
3.4.1 QTRS - Process QTRS Training Class ........................................................................................... 54 
3.4.2 QTRS - Produce QTRS Reports ..................................................................................................... 54 
3.4.3 QTRS - Process Latest Allocation Season ...................................................................................... 54 
3.4.4 QTRS - Load VRSIO QTRS Data Into PCVDBMS ....................................................................... 54 
3.4.1 QTRSC - PATS Data Entry ................................................................................................................ 55 
3.4.1.1 QTRS - Training Class Data Entry .............................................................................................. 55 
3.4.1.2 QTRS - Project with Assignment Form....................................................................................... 55 
3.4.1.3 QTRS - PATS Project Detail & Project Plan Conversion Form.................................................. 55 
3.4.1.4 QTRS - Budget Input Data Entry Panel (BIPS)............................................................................ 55 
3.4.1.5 QTRS - Milestones ...................................................................................................................... 55 
3.4.1.6 QTRS - OTAPS Project Description ........................................................................................... 55 
3.4.1.7 QTRS - Project Support Activities .............................................................................................. 55 
3.4.2 QTRSC - Process QTRS Reports ....................................................................................................... 56 
3.4.2.1 QTRS - Produce QTRS Reports .................................................................................................. 56 
3.4.2.2 QTRS - Produce Trainee Tracking Report .................................................................................. 56 
3.4.2.3 QTRS - Produce Training Reports .............................................................................................. 56 

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3.4.2.4 QTRS - Produce Project Reports ................................................................................................. 57 

3.4.2.5 QTRS - Produce Sector Reports .................................................................................................. 57 
3.4.2.6 QTRS - Produce Volunteer Reports ............................................................................................ 57 
3.4.2.7 QTRS - Produce Crisis Corps Reports ........................................................................................ 57 
3.4.2.8 QTRS - Produce Staging Reports ................................................................................................ 57 
3.4.2.9 QTRS - Produce IO Reports ........................................................................................................ 57 
4.0 Invitation ............................................................................................................................................... 58 
4.1 ACCOMLIST .................................................................................................................................... 58 
4.2 CHRS................................................................................................................................................. 58 
4.3 VRSDEMO ....................................................................................................................................... 58 
4.4 PLACECS ......................................................................................................................................... 58 
4.1 ACCOMLIST ........................................................................................................................................ 59 
4.1.1. ACOMLIST - Maintain Accommodation Data ............................................................................. 59 
4.1.2 ACOMLIST - Produce Reports ...................................................................................................... 59 
4.1.3 ACOMLIST - Generate Views ....................................................................................................... 59 
4.1.4 ACOMLIST - Print Medical Data .................................................................................................. 60 
4.2 CHRS .................................................................................................................................................... 61 
4.2.1 CHRS - Update Survey................................................................................................................... 61 
4.2.2 CHRS - Maintain User Access Tables............................................................................................ 61 
4.2.3 CHRS - Maintain Reference Code Table Data ............................................................................... 61 
4.3 VRSDEMO ........................................................................................................................................... 62 
4.3.1 VRSDEMO - Query Volunteer ...................................................................................................... 62 
4.3.2 VRSDEMO - Produce Reports ....................................................................................................... 62 
4.3.3 VRSDEMO - Perform Administrative Functions ........................................................................... 62 
4.3.2 Produce Reports.................................................................................................................................. 63 
4.3.2.1 VRSDEMO - Produce VRS Reports ........................................................................................... 63 
4.3.2.2 VRSDEMO - Produce Recruitment Reports ............................................................................... 63 
4.3.2.3 VRSDEMO - Produce Placement Reports .................................................................................. 63 
4.3.2.4 VRSDEMO - Produce Public Affairs Reports............................................................................. 64 
4.3.2.5 VRSDEMO - Produce Masters International Reports ................................................................. 64 
4.3.2.6 VRSDEMO - Produce Misc Reports ........................................................................................... 64 
4.3.2.7 VRSDEMO - Produce Ideas Reports........................................................................................... 64 
4.3.2.2 Produce Recruitment Reports .......................................................................................................... 65 
4.3.2.2.1 VRSDEMO - Recruiter Activity Report ................................................................................... 65 
4.3.2.2.2 VRSDEMO - Recruiter Nominations for Program Year Report .............................................. 65 
4.3.2.2.3 VRSDEMO - Nominees by Recruiter Report........................................................................... 65 
4.3.2.2.4 VRSDEMO - Applicant Listing ............................................................................................... 65 
4.3.2.2.5 VRSDEMO - NomFill Report .................................................................................................. 65 
4.3.2.2.6 VRSDEMO - Regional Office Nominees by AA Report ......................................................... 65 
4.3.2.2.7 VRSDEMO - Production by Assignment Area Report (aka QSA Report).............................. 66 
4.3.2.2.8 VRSDEMO - Inventory of Applicants Report.......................................................................... 66 
4.3.2.2.9 VRSDEMO - NRR ................................................................................................................... 66 
4.3.2.2. 10 VRSDEMO - Current/Cleared Acceptees, Trainees, Volunteers by College Rpt ................. 66 
4.3.2.2.11 VRSDEMO - Nominees by College for Regional Office/Recruiter Report ............................ 66 
4.3.2.2.12 VRSDEMO - Count of Nominees by College and Assignment for Regional Ofc ................. 66 
4.3.2.2.13 VRSDEMO - Nominees Attended College(s) by Assignment Report .................................... 66 
4.3.2.2.14 VRSDEMO - App Counts per Regional Office for Fiscal Year & Previous 4 yr ................... 66 
4.3.2.2.15 VRSDEMO - Recruiters Recruits Report ............................................................................... 67 
4.4 PLACECS ............................................................................................................................................. 68 
4.4.1 Place - Nominate Volunteer............................................................................................................ 68 
4.4.2 Place - Place Volunteer................................................................................................................... 68 
4.4.3 Place - Upate Applicant Status ....................................................................................................... 68 
4.4.4 Place - Process Master International Applicant ............................................................................... 68 
4.4.5 Place - Review Medical Dates ........................................................................................................ 68 
4.4.6 Place - Update Volunteer SSN ....................................................................................................... 68 
4.4.7 Place - Update Staging Training Data ............................................................................................ 69 

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4.4.8 Place - Allocate Training Class ...................................................................................................... 69 

4.4.9 Place - Review Volunteer Status History ....................................................................................... 69 
4.4.10 Place - Review Applicant Hold Status .......................................................................................... 69 
4.4.11 Place - Query SSN/Name ............................................................................................................. 69 
4.4.12 Place - Training Class Roster ....................................................................................................... 69 
4.4.13 Place - Update Nomination Request Data .................................................................................... 69 
4.4.14 Place - Update Volunteer Name ................................................................................................... 69 
4.4.15 Place - Produce Legal & Security Reports ................................................................................... 69 
4.4.16 Place - Produce Placement Reports .............................................................................................. 69 
4.4.15 Produce Legal & Security Reports ................................................................................................... 70 
4.4.15.1 Place - Produce Skill Desk EOD by Season ............................................................................... 70 
4.4.15.2 Place - Produce Negative Actions Report.................................................................................. 70 
4.4.15.3 Place - Produce Listing of Suitability Rejects ........................................................................... 70 
4.4.15.4 Place - Produce List of Applicants on legal hold by COI ........................................................... 70 
4.4.15.5 Place - Produce List of applicants on legal hold by FIFO ......................................................... 70 
4.4.15.6 Place - Produce Statistical Summary of Files on Hold or flagged ............................................. 71 
4.4.15.7 Place - Produce Weekly Activity Report Statistics..................................................................... 71 
4.4.15.8 Place - Produce NAC Tracking Data Entry Report ................................................................... 71 
4.4.15.9 Place - Produce NAC Training Class Summary Report ............................................................ 71 
4.4.15.11 Place - Produce Staging Roster................................................................................................ 71 
4.4.15.12 Place - Produce World Wide Trainee Input Report ................................................................. 71 
4.4.15.13 Place - Produce World Wide Project Summary Report ........................................................... 71 
4.4.15.14 Place - Produce Trainee Tracking Report ................................................................................ 71 
4.4.15.15 Place - Produce Files Nominated but not Received Report ..................................................... 72 
4.4.16 Produce Placement Reports .............................................................................................................. 73 
4.4.16.1 Place - Produce Long Ago Nomination Report ......................................................................... 73 
4.4.16.2 Place - Produce Minority Report ............................................................................................... 73 
4.4.16.3 Place - Produce Screened Files by Placement Officer ............................................................... 73 
4.4.16.4 Place - Produce Pending Files by Desk Report ......................................................................... 73 
4.4.16.5 Place - Produce Minority List by Desk ...................................................................................... 73 
4.4.16.6 Place - Produce Training Class Breakout Report ...................................................................... 73 
4.4.16.7 Place - Produce Applicants in Placement by Assignment Area Report ..................................... 74 
4.4.16.8 Place - Produce Country Fill Report .......................................................................................... 74 
4.4.16.9 Place - Produce Active Nominee Report ................................................................................... 74 
4.4.16.10 Place - Produce Quarterly Invitation Report............................................................................ 74 
4.4.16.11 Place - Produce Staging Roster................................................................................................ 74 
4.4.16.12 Place - Produce World Wide Trainee Input Report ................................................................. 74 
4.4.16.13 Place - Produce World Wide Project Summary Report ........................................................... 74 
4.4.16.14 Place - Produce Trainee Tracking Report ................................................................................ 75 
5.0 Staging ................................................................................................................................................... 76 
5.1 PCVROSTR ...................................................................................................................................... 76 
5.2 STAGING ......................................................................................................................................... 76 
5.3 STGEDCS ......................................................................................................................................... 76 
5.1 PCVROSTR .......................................................................................................................................... 77 
5.1.1 PCVROSTR - Produce Address Roster .......................................................................................... 77 
5.1.2 PCVROSTR - Produce Staging Roster........................................................................................... 77 
5.1.3 PCVROSTR - Produce Labels........................................................................................................ 77 
5.1.4 PCVROSTR - Produce Rooming List Report ................................................................................ 78 
5.1.5 PCVROSTR - Produce Hold Roster Report ................................................................................... 78 
5.1.6 PCVROSTR - Produce Roster by Assignment Area ...................................................................... 78 
5.1.7 PCVROSTR - Produce Home of Record Report ........................................................................... 78 
5.1.8 PCVROSTR - Produce Debit Card Report ..................................................................................... 78 
5.2 STAGING ............................................................................................................................................. 79 
5.2.1 STAGING - Create/Update Staging Event ..................................................................................... 79 
5.2.2 STAGING - Maintain Approved Staff List .................................................................................... 79 
5.2.3 STAGING - Maintain Staging Staff Types List ............................................................................. 79 

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5.2.4 STAGING - Maintain Staging Cost Types List............................................................................. 79 

5.2.5 STAGING - Maintain Staging Hotel List ....................................................................................... 79 
5.2.6 STAGING - Produce Staging Reports ............................................................................................ 79 
5.3 STGEDCS ............................................................................................................................................. 81 
5.3.1 STGEDCS - Update Training Class Roster ................................................................................... 81 
5.3.2 STGEDCS - Produce Reports......................................................................................................... 81 
5.3.3 STGEDCS- Produce Marketing Reports ........................................................................................ 81 
5.3.4 STGEDCS - Placement Query........................................................................................................ 82 
6.0 PST ........................................................................................................................................................ 83 
6.1 LANGTEST ...................................................................................................................................... 83 
6.2 CONTRACT ..................................................................................................................................... 83 
6.1 LANGTEST .......................................................................................................................................... 84 
6.1.1 LANGTEST - Maintain Language Test Scores .............................................................................. 84 
6.1.2 LANGTEST - Export Volunteer Data from PCVDBMS ............................................................... 84 
6.1.3 LANGTEST- Import Volunteer Language Scores ......................................................................... 84 
6.1.4 LANGTEST- Track Language Testing Scores ............................................................................... 84 
6.2 CONTRACT ......................................................................................................................................... 86 
6.2.1 CONTRACT - Search Contractor DB ............................................................................................ 86 
6.2.2 CONTRACT - Maintain Contractor Data ...................................................................................... 86 
6.2.3 CONTRACT - Maintain Contractor Experience ............................................................................ 86 
6.2.4 CONTRACT - Maintain Contractor Evaluations ........................................................................... 86 
6.2.5 CONTRACT - Maintain Contractor Resumes................................................................................ 86 
6.2.6 CONTRACT - Maintain Contractor Salary History ...................................................................... 86 
6.2.7 CONTRACT - Maintain Contractor Wish List .............................................................................. 86 
6.2.8 CONTRACT - Produce Contractor Reports ................................................................................... 86 
7.0 Service ................................................................................................................................................... 88 
7.1 CATS ................................................................................................................................................. 88 
7.2 FORPOST ......................................................................................................................................... 89 
7.3 MEDPAY .......................................................................................................................................... 89 
7.4 VIDA ................................................................................................................................................. 89 
7.5 FORHQ ............................................................................................................................................. 89 
7.6 ODYSSEY......................................................................................................................................... 89 
7.7 IMCMS.............................................................................................................................................. 89 
7.8 PROJPLAN ....................................................................................................................................... 89 
7.9 SPA.................................................................................................................................................... 89 
7.10 VOLSTORY .................................................................................................................................... 90 
7.11 VOLVIGN ....................................................................................................................................... 90 
7.12 CENPSR .......................................................................................................................................... 90 
7.13 CIRF ................................................................................................................................................ 90 
7.14 PARTNERS..................................................................................................................................... 90 
7.16 MALARIA ...................................................................................................................................... 90 
7.1 CATS ..................................................................................................................................................... 91 
7.1 CATS - Search ................................................................................................................................... 91 
7.2 CATS - Activity Tracking ................................................................................................................. 91 
7.3 CATS - Field Request for Assistance ................................................................................................ 91 
7.2 FORPOST ............................................................................................................................................. 92 
7.2.1 FORPOST - Request & Order ........................................................................................................ 92 
7.2.2 FORPOST - Pay & Collect ............................................................................................................. 92 
7.2.3 FORPOST - View & Search ........................................................................................................... 92 
7.2.4 FORPOST - Generate Forms .......................................................................................................... 92 
7.2.5 FORPOST - Reports ....................................................................................................................... 92 
7.2.6 FORPOST - FTP Post Transactions ............................................................................................... 93 
7.2.7 FORPOST - Get HQ Transactions ................................................................................................. 93 
7.3 MEDPAY .............................................................................................................................................. 94 
7.3.1 MEDPAY - Transfer Case .............................................................................................................. 94 
7.3.2 MEDPAY - Generate Group Health Insurance Certificate ............................................................. 94 

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7.3.3 MEDPAY - Download Stat Data .................................................................................................... 94 

7.3.4 MEDPAY - Authorize Travel Allowance ...................................................................................... 94 
7.3.5 MEDPAY - Maintain Panel Providers............................................................................................ 94 
7.3.6 MEDPAY - Maintain Medevac Case ............................................................................................. 95 
7.3.7 MEDPAY - Produce Letters ........................................................................................................... 95 
7.3.8 MEDPAY - Produce MEDPAY Reports ........................................................................................ 95 
7.4 VIDA ..................................................................................................................................................... 96 
7.4.1 VIDA- Download HQ Volunteer Data ........................................................................................... 96 
7.4.2 VIDA Maintain Volunteer Detail Data ........................................................................................... 96 
7.4.3 VIDA - Maintain People & Places Detail Data .............................................................................. 97 
7.4.4 VIDA - Maintain Groups ................................................................................................................ 97 
7.4.5 VIDA - Maintain Consolidation Points .......................................................................................... 97 
7.4.6 VIDA - Maintain EAP Event Information ...................................................................................... 97 
7.4.7 VIDA - Maintain Site Information ................................................................................................. 97 
7.4.8 VIDA - Maintain Documents ......................................................................................................... 97 
7.4.9 VIDA - Maintain Digital Images .................................................................................................... 97 
7.4.10 VIDA - Produce Reports .............................................................................................................. 97 
7.5 FORHQ ................................................................................................................................................. 99 
7.5.1 FORHQ - Load Post Data ............................................................................................................... 99 
7.5.2 FORHQ - Load Designated Transactions ....................................................................................... 99 
7.5.3 FORHQ - Download HQ Data ....................................................................................................... 99 
7.5.4 FORHQ - Process Odyssey Data ...................................................................................................100 
7.6 ODYSSEY............................................................................................................................................101 
7.6.1 ODYSSEY - Process Accounts Receivable....................................................................................101 
7.6.2 ODYSSEY - Process Project Accounting .....................................................................................101 
7.6.3 ODYSSEY - Process General Ledger ...........................................................................................101 
7.6.4 ODYSSEY - Process Accounts Payable.........................................................................................101 
7.6.5 ODYSSEY - Process Contracts .....................................................................................................102 
7.6.6 ODYSSEY - Process Purchases ....................................................................................................102 
7.6.7 ODYSSEY - Process HRMS .........................................................................................................102 
7.6.8 ODYSSEY - Perform Financial Analysis ......................................................................................102 
7.7 IMCMS..................................................................................................................................................103 
7.7.1 IMCMS - Search Cases .................................................................................................................103 
7.7.2 IMCMS - Process Case..................................................................................................................103 
7.7.3 IMCMS - Process Appointment ...................................................................................................103 
7.7.4 IMCMS - Process Diagnosis .........................................................................................................103 
7.7.5 IMCMS - Process Provider............................................................................................................103 
7.7.6 IMCMS - Process Case Notes .......................................................................................................103 
7.8 PROJPLAN ..........................................................................................................................................104 
7.8.1 PROJPLAN- Maintain Project Plans .............................................................................................104 
7.8.2 PROJPLAN - Search/Produce Reports ..........................................................................................104 
7.8.3 PROJPLAN - Maintain Country List ............................................................................................105 
7.8.4 PROJPLAN - Maintain Project Codes...........................................................................................105 
7.8.5 PROJPLAN - Maintain Crisis Corps PD .......................................................................................105 
7.8.6 PROJPLAN - Search/Report Crisis Corps Data ............................................................................105 
7.8.7 PROJPLAN - Maintain Crisis Corps Country List ........................................................................105 
7.8.8 PROJPLAN - View Start Up Kit ...................................................................................................105 
7.8.9 PROJPLAN - Display User Guide ................................................................................................105 
7.8.10 PROJPLAN - Maintain Crisis Corps Start Up Kit.......................................................................106 
7.8.11 PROJPLAN - Display Crisis Corps User Manual ........................................................................106 
7.9 SPA.......................................................................................................................................................107 
7.9.1 SPA - Maintain SPA Project Data ..................................................................................................107 
7.9.2 SPA - Maintain Country Abstract & Completion Information ......................................................107 
7.9.3 SPA - Maintain Global Abstract & Completion Tracking .............................................................107 
7.9.4. SPA - Maintain Country Information ...........................................................................................107 
7.10 VOLSTORY .......................................................................................................................................108 

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7.12.1 VOLSTORY - Review Volunteer Stories ...................................................................................108 

7.12.2 VOLSTORY - List Reviewed & Active Stories ..........................................................................108 
7.12.3 VOLSTORY - List Reviewed but not Active Stories ..................................................................108 
7.12.4 VOLSTORY - List Reviewed Stories .........................................................................................108 
7.12.5 VOLSTORY - RPCV Submit Volunteer Story ...........................................................................109 
7.11 VOLVIGN ..........................................................................................................................................110 
7.11.1 VOLVIGN - Maintain Volunteer Stories ....................................................................................110 
7.11.2 VOLVIGN - Produce Volunteer Stories Report ..........................................................................110 
7.11.3 VOLVIGN - Maintain Country List ............................................................................................110 
7.11.4 VOLVIGN - Maintain Project List ..............................................................................................110 
7.12 CENPSR .............................................................................................................................................111 
7.12.1 CENPSR - Maintain Project Status Information .........................................................................111 
7.12.2 CENPSR - Produce Reports ........................................................................................................111 
7.12.3 CENPSR - Maintain Project Codes .............................................................................................111 
7.12.4 CENPSR - Maintain Country Codes ...........................................................................................111 
7.13 CIRF ...................................................................................................................................................112 
7.13.1 CIRF - Post Enters CIRF Data.....................................................................................................112 
7.13.2 CIRF - Post Emails CIRF to HQ .................................................................................................112 
7.14 PARTNERS........................................................................................................................................113 
7.14.1 PARTNERS - Produce Index of Formal Partnerships .................................................................113 
7.14.2 PARTNERS - Maintain Formal Partnerships ..............................................................................113 
7.14.3 PARTNERS - Maintain Country-Level Partnership Activities ...................................................113 
7.14.4 PARTNERS - Produce Partnership Reports ................................................................................113 
7.14.5 PARTNERS - Display User Guide ..............................................................................................114 
7.14.6 PARTNERS - Maintain Country Table .......................................................................................114 
7.16 MALARIA .........................................................................................................................................115 
7.16 MALARIA - Maintain Malaria Survey Data ..................................................................................115 
7.16.2 MALARIA - Query Survey Data ................................................................................................115 
8.0 COS ......................................................................................................................................................116 
8.1 COS ..................................................................................................................................................116 
8.2 ET .....................................................................................................................................................116 
8.3 ETCOMMNT ...................................................................................................................................117 
8.4 POSTSERV ......................................................................................................................................117 
8.5 MR ....................................................................................................................................................117 
8.6 PSCMS .............................................................................................................................................117 
8.7 SENTINEL .......................................................................................................................................117 
8.8 PCVYRS ..........................................................................................................................................117 
8.1 COS ......................................................................................................................................................118 
8.1.1 COS - Print Volunteer Review Form..............................................................................................118 
8.1.2 COS- Add COS Data Entry Review .............................................................................................118 
8.1.3 COS - Update Status Code ............................................................................................................118 
8.1.4 COS - Update Action Code ...........................................................................................................118 
8.1.5 COS - Produce Work Statistics Report ..........................................................................................119 
8.1.6 COS - Produce COS Tracking Report ...........................................................................................119 
8.2 ET .........................................................................................................................................................120 
8.2.1 ET - Enter Resignation ..................................................................................................................120 
8.2.2 ET - Inactivate Resignation Reason ..............................................................................................120 
8.2.3 ET - Add a Resignation Reason to Reference Table .....................................................................120 
8.4 POSTSERV ..........................................................................................................................................121 
8.4.1 POSTSERV - Track File Location ................................................................................................121 
8.4.2 POSTSERV - Maintain Project List ..............................................................................................121 
8.5 MR ........................................................................................................................................................122 
8.5.1 MR - Release HIV Information .....................................................................................................122 
8.5.2 MR - Produce HIPPA Forms by Country ......................................................................................122 
8.5.3 MR - Produce MR Request Count Report .....................................................................................122 
8.5.4 MR - Print Individual HIV Results ................................................................................................122 

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8.6 PSCMS .................................................................................................................................................123 

8.6.1 PSCMS - Create New Case ...........................................................................................................123 
8.6.2 PSCMS - Update Chron Note ........................................................................................................123 
8.6.3 PSCMS - Request Health Record ..................................................................................................123 
8.6.4 PSCMS - Request a Consult for the Case ......................................................................................123 
8.6.5 PSCMS - Update Consult Data......................................................................................................123 
8.6.6 PSCMS - Close Case .....................................................................................................................124 
8.6.7 PSCMS - Produce Case Statistics Report ......................................................................................124 
8.6.8 PSCMS - Print Case Notes ............................................................................................................124 
8.6.9 PSCMS - Produce Voucher ...........................................................................................................124 
8.7 SENTINEL ...........................................................................................................................................125 
8.7.1 SENTINEL - View/Add Case .......................................................................................................125 
8.7.2 SENTINEL - Produce Reports ......................................................................................................125 
8.8 PCVYRS ..............................................................................................................................................126 
8.8 PCVYRS - Process Inquiry ..............................................................................................................126 
8.8.2 PCVYRS - Generate Reports.........................................................................................................126 
9.0 RPCV ...................................................................................................................................................127 
9.1 CIC ...................................................................................................................................................127 
9.2 DP .....................................................................................................................................................127 
9.3 FELLOWS........................................................................................................................................127 
9.4 HLTHREC........................................................................................................................................128 
9.5 MEDINS...........................................................................................................................................128 
9.6 PCDAY ............................................................................................................................................128 
9.7 PCDAYPUB .....................................................................................................................................128 
9.8 VFORA ............................................................................................................................................128 
9.9 WWSPK ...........................................................................................................................................128 
9.1 CIC .......................................................................................................................................................129 
9.1.1 CIC- Query CIC ............................................................................................................................129 
9.1.2 CIC- Update CIC Data ..................................................................................................................129 
9.1.3 CIC- Produce CIC Letters .............................................................................................................129 
9.1.4 CIC - Produce CIC Labels .............................................................................................................129 
9.1.5 CIC- Produce CIC Reports ............................................................................................................129 
9.1.2 Update CIC Data ...............................................................................................................................131 
9.1.2.1 CIC - Add Career Category ........................................................................................................131 
9.1.2.2 CIC - Add Career Sub-category .................................................................................................131 
9.1.2.3 CIC - Edit Career Category ........................................................................................................131 
9.1.2.4 CIC - Edit Career Sub-Category .................................................................................................131 
9.1.2.5 CIC - Edit CIC Data ..................................................................................................................131 
9.1.2.6 CIC - Edit CIC Career Fields......................................................................................................131 
9.2 DP .........................................................................................................................................................132 
9.2.1 DP - Update Reference Data..........................................................................................................132 
9.2.2 DP - Process RPCV Data...............................................................................................................132 
9.2.3 DP - Produce RPCV Reports .........................................................................................................132 
9.3 FELLOWS............................................................................................................................................133 
9.3.1 FELLOWS - Process College Programs ........................................................................................133 
9.3.2 FELLOWS - Process Coordinators ...............................................................................................133 
9.3.3 FELLOWS - Process Inquiry.........................................................................................................133 
9.3.4 FELLOWS - Process Partners .......................................................................................................133 
9.3.5 FELLOWS - Process Fellows Data ...............................................................................................133 
9.3.6 FELLOWS - Produce Fellows Reports & Labels ..........................................................................134 
9.4 HLTHREC............................................................................................................................................135 
9.4.1 HLTHREC - Produce Requested Records Report .........................................................................135 
9.4.2 HLTHREC - Request Medical Record Transfer ............................................................................135 
9.4.3 HLTHREC - View Health Record history .....................................................................................135 
9.4.4 HLTHREC - Produce Health Record Delivery Report...................................................................135 
9.5 MEDINS...............................................................................................................................................136 

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9.5.1 MEDINS- Process Insurance Eligibility File.................................................................................136 

9.5.2 MEDINS - Process RPCV Insurance ............................................................................................136 
9.5.3 MEDINS - Query Volunteer's Insurance Eligibility Transmissions ..............................................136 
9.5.4 MEDINS - Query Corps Care Transmissions...............................................................................136 
9.5.5 Process OIG WCP Data Transfer ..................................................................................................137 
9.6 PCDAY ................................................................................................................................................138 
9.6.1 PCDAY - Add a new RPCV..........................................................................................................138 
9.6.2 PCDAY - Search RPCV ................................................................................................................138 
9.6.3 PCDAY - Produce Notes not Read Report ....................................................................................138 
9.6.4 PCDAY - Produce Notes Read, Action Requested Report............................................................138 
9.6.5 PCDAY - Produce Notes Read, Action Requested, Action Taken Report ....................................138 
9.6.6 PCDAY - Produce Notes Read, Special Handling Needed Report ...............................................138 
9.6.7 PCDAY - Produce Press Interest Report .......................................................................................139 
9.6.8 PCDAY - Produce Sent to Mailing House Report.........................................................................139 
9.6.9 PCDAY - Produce Kits Mailed from Peace Corps HQ .................................................................139 
9.6.10 PCDAY - Produce No notes read, Kit not mailed Report ...........................................................139 
9.6.11 PCDAY - Produce Notes Read, No Special Handling Report ......................................................139 
9.6.12 PCDAY - Create a Special Report................................................................................................139 
9.8 VFORA ................................................................................................................................................140 
9.8.1 VFORA - Process Volunteer Certifications...................................................................................140 
9.8.2 VFORA - Process Volunteer W-2's ...............................................................................................140 
9.8.3 VFORA - Process Volunteer Information .....................................................................................140 
9.8.4 VFORA - Produce Active Volunteers Report ...............................................................................140 
9.8.5 VFORA - Produce Terminated Volunteers Report ........................................................................141 
9.9 WWSPK ...............................................................................................................................................142 
9.9.1 WWSPK - View Speaker List .......................................................................................................142 
9.9.2 WWSPK - Refresh Volunteer Data ...............................................................................................142 

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0.0 Volunteer Lifecycle

0.0 Volunteer Lifecycle (SV-
04 Data Flow)
System Architect
Wed Oct 04, 2006 13:40

1.0 Awareness 2.0 Application 3.0 Nomination 4.0 Invitation 5.0 Staging 6.0 Pre- 7.0 Service 8.0 9.0 Returned
Prospect Applicant Nominee Invitee Trainee Service Training Exiting Volunteer Completion of RPCV Peace Corps
Volunteer
Service Volunteer

1.0 Awareness
Description: The first stage of the Volunteer lifecycle is the awareness stage. One of the
goals of the Peace Corps is to expand the public's awareness and understanding of the
Peace Corps and the work of Volunteers overseas; and to support the efforts of the
Office of Volunteer Recruitment and Selection and the eleven regional recruiting offices in
their efforts to recruit new Peace Corps Volunteers. These goals are accomplished
through a variety of communications tools and systems.

2.0 Application
Description: The second stage of a Volunteer's lifecycle is the application process.
Information is provided by a prospective Volunteer to the Peace Corps to initiate the
process of becoming a Volunteer. The application includes background information and a
description of the applicant's knowledge, Skills, and abilities, and explains their
motivation for becoming a Volunteer. The second part of the application is the Health
Status Review which applicants can either complete via paper or online web-based
system hosted by Apply Yourself. This stage is supported by multiple systems.

3.0 Nomination
Description: The third stage of a Volunteer's lifecycle is the nomination stage which includes
the screening process. Nomination occurs with a recruiter's recommendation to further
consider a candidate for placement as a Peace Corps Volunteer. The screening process
starts after a recruiter nominates the applicant. A screening team will conduct all the
necessary steps to ensure that a Volunteer is medically cleared or denied for service.
This stage is supported by multiple systems.

4.0 Invitation
Description: The fourth stage of a Volunteer's lifecycle is Invitation. Placement sends an
invitation packet to the Nominee. The invitation packet contains the VAD, Volunteer
Handbook, and country-specific information. The Nominee has ten business days to
contact the Office of Placement to accept or decline the invitation. This stage's goals are
accomplished through a variety of systems.

5.0 Staging
Description: The fifth stage of a Volunteer's lifecycle is staging. The Staging Unit is
responsible for pre-departure orientation of Volunteers. This orientation is held
immediately before PC trainees leave the U.S. for their overseas assignment. It includes
activities for trainees to get to know each other, complete PC forms, address questions
and concerns, form positive expectations for service, and build team spirit. This stage is
supported by multiple systems.

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6.0 Pre-Service Training

Description: The sixth stage of a Volunteer's lifecycle is the Pre-Service Training. The Post
provides 6-12 week host- country or third-country based training emphasizing integration
of the technical, cross-cultural, language, and personal health and safety training
designed to prepare the Volunteers for their assignments. The training may be Center-
Based, Community-Based, or a mixture of Center-Based and field training. At the end of
the Pre-service Training, Volunteers are sworn in. This stage is supported by multiple
systems.

7.0 Service
Description: The seventh stage of a Volunteer's lifecycle is Volunteer service. The Peace
Corps supports Volunteers throughout their term of service. This stage is supported by
multiple systems. Support areas include: Logistical, Technical, Financial, Medical, and
Legal support.

8.0 Completion of Service

Description: The eight stage of a Volunteer's lifecycle is the completion of service. The Post
conducts an in-country Completion of Service (COS) conference with the Volunteer to
assist Volunteer in bringing closure to the Volunteer experience and help explore options
for employment and continuing education. The Post provides information on the
readjustment allowance, and post-service insurance coverage, and instructions
concerning termination procedures. This stage is supported by multiple systems.

9.0 Returned Peace Corps Volunteer

Description: The ninth stage of a Volunteer's lifecycle is their return from service. The PC will
assist Volunteers reaching the end of their tour of duty to transition to life after Peace
Corps. Activities include providing support subsequent to the return of the RPCV to the
US, such as providing the readjustment allowance, providing access to Peace Corps
facilities to assist RPCVs in job searches, and providing logistical support. This stage is
supported by multiple systems.

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1.0 Awareness
1. 1.0 Awareness
(SV-04 Data Flow)
System Architect
Tue Oct 17, 2006
11:19

1.1 RDSWEB 1.4 RDSMAIN

School Profile Data
1.5 WWSM 1.6 MISMS

Contact Data
Hometown Data
World Wide School Data Masters International School Data

Campain Event Data Hometowner Db in Contact Database in School Profiles in Word Wide School Masters International DB in
Access Access Access Access Database Access

Prospect Data entered by Prospect via Web

Prospect DB

1.7 1.8 GRADSC2 1.10 FREEDM

Recruiter Entered Prospect Data COLNAME2
College Information

1.2 PROSMGR 1.3

PROSPCT2
College Data Grad School Information
Volunteer Opportunities

PCVDBMS.COLLTBL INTERNET Database

Externally Hosted
WWS Lesson Plan Data Internet Data Database

1.11 CWWSLP 1.9 Internet

Peace Corps Content

1.1 RDSWEB
Description: RDS Events – The Recruiting Events Manager allows VRS staff to manage event
information that is displayed on the public internet site.

1.2 PROSMGR
Description: This system is used by recruiters to track information on prospective Peace
Corps Volunteers (individuals who have inquired about Peace Corps service) for contact
and evaluation. The system maintains information regarding individuals' contact
information, level of education, major fields of study, language proficiency, and
paid/Volunteer experience. In addition, this program tracks marketing information,
regarding the particular resources and/or influences that prompted individuals to inquire
about the Peace Corps. After prospective Volunteers submit this information, Recruitment
uses the system for follow up, sending the prospects a Peace Corps kit with more
assignment information. The Prospective Volunteer System facilitates these early steps
in the recruitment process, before the prospect officially applies to the Peace Corps
online or through a paper application. The application lets the recruiters view and
manage data entered by prospective applicants on Peacecorps.gov.

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1.3 PROSPCT2
Description: This system allows prospective Volunteers to express interest in serving in the
Peace Corps by giving their contact information, level of education, language proficiency,
and dates of availability. The system serves as the initial step in the application process
before prospects complete a formal application. Prospect Application on WWW also
allows prospects to specify a preferred application format.

1.4 RDSMAIN
Description: RDS maintains a database of contact names which can be searched for
recruitment purposes. In addition, the application allows recruiters to mass email
contacts, allows recruiters to create labels for mailings to contacts, and allows Public
Affairs Specialists (PASs) to maintain a database of HomeTowners and create Press
Releases.

1.5 WWSM
Description: Used by the World Wise Schools (WWS) program to connect Peace Corps
Volunteers with teachers. Corresponding with a Peace Corps Volunteer overseas
provides students in the United States the opportunity to learn about the people,
geography, and culture in the country where the Volunteer lives and works. By
participating in a correspondence match, students write to the Volunteer, ask questions
about the country, and discover what it is like to live there through the exchange of
letters, photos, and artifacts.

1.6 MISMS
Description: Master International Student Management System - This application was built by
an OUP contractor to store information about MI students that the OUP has identified and
runs reports. A subsystem called Master International is in VRSDEMO under menu
option: 'Masters International'.

1.7 COLNAME2
Description: This application allows Communications staff to edit the display of college names
for the public internet site, www.peacecorps.gov.

1.8 GRADSC2
Description: The Graduate School application is used to maintain information about Peace
Corps Masters International and Fellows programs. This application includes descriptive
information about the programs as well as program contact information, much of which is
displayed on the Internet site.

1.9 INTERNET
Description: The Peace Corps web site (www.peacecorps.gov) used by the public.

1.10 FREEDM
Description: This is a website containing information about Volunteer opportunities, including
Peace Corps, AmeriCorps, Citizen Corps and Senior Corps. It contains links to Peace
Corps recruitment event information.

1.11 CWWSLP
Description: This system manages lesson plan data for the World Wise Schools portion of the
public web site

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1.1 RDSWEB
1.1. 1.1 RDSWEB
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
13:43

1.1.1 Special Event List

RDSWEB -
PROSPECT.RDS_ RDS User ID Add or Update RRO
USERS Campaign
Event

New Campaign Data

Season
New Event Data

New Event Details

PROSPECT.EVENT_ PROSPECT.EVENT_MAIN PROSPECT.RDS_ PROSPECT.RDS_ PROSPECT.RDS_
CAMPAIGN SEASONS_REF RRO_REF SPECIALEVENTS_REF

PROSPECT.EVENT_
DETAILS

1.1.2 1.1.3 1.1.4 1.1.5 1.1.6

RDSWEB - RDSWEB - RDSWEB- RDSWEB - RDSWEB -
Produce Web Produce Hit Produce Produce Search for
Preview Sheet Report Campaign Campaign Campaign
Report Event Listing Events

Web Preview Data Hit Sheet Report Data Campaign Report Data Campaign Event Data Found Campaign Events

PROSPECT.RPT_WEB_ PROSPECT.RPT_ PROSPECT.RPT_ PROSPECT.RPT_ PROSPECT.RPT_INQ_

INQ_VIEW HITSHEET_VIEW CAMPAIGN_VIEW CAMPAIGN_VIEW MRK_VIEW

1.1.1 RDSWEB - Add or Update Campaign Event

Description: The system shall provide the user with an interface that will allow the entry of
Event information.

1.1.2 RDSWEB - Produce Web Preview

Description: The system shall provide the ability to preview event information for campus and
community visits as they would appear on the Peace Corps website.

1.1.3 RDSWEB - Produce Hit Sheet Report

Description: The system shall provide a Hit Sheet Report containing the information for the
selected event id(s).

1.1.4 RDSWEB- Produce Campaign Report

Description: The system shall provide a Campaign Report containing the information for the
selected event id(s).

1.1.5 RDSWEB - Produce Campaign Event Listing

Description: The system will display the selected search criteria in the heading section along
with a count of the number of records found meeting the criteria.

1.1.6 RDSWEB - Search for Campaign Events

Description: The system shall provide the user with the ability to search for an existing event
by any of the multiple criteria.

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1.2 PROSMGR
1.2. 1.2 PROSMGR
(SV-04 Data Flow)
System Architect
Mon Oct 16, 2006
14:09

1.2.1 1.2.2 1.2.3

PROSMGR - PROSMGR - PROSMGR -
Search for Create Perform
Prospects Prospect Name Prospect List College Code of Selected College College Lookup

State
Prospects COLLEGE CODE
New College Information
Prospect.Prospect_Address Prospect.Prospect
COMMON.College Ref

Prospect Address Prospect Personal Information Language PROSPECT.LANGUAGE_REF

Experience PROSPECT.EXPERIENCE_REF
1.2.4 1.2.5
PROSMGR - PROSMGR -
Add/Update Perform Market Category PROSPECT.MARKET_CATEGORY_
Prospect Administrative REF
Functions

Discipline PROSPECT.DISCIPLINE_REF

PROSPECT.RPT_AO_VIEW PROSPECT.MRKCAT_COUNT_VIEW PROSPECT.MRKCAT_WEB_

COUNT_VIEW

Prospect Mailing Data Mrktg Category Summary Data Mrktg Source Summary Data Web Marketing Data
AO Source Data

1.2.6 1.2.7 1.2.8 1.2.9 1.2.10

PROGMGR - PROSMGR - PROSMGR - PROSMGR - PROSMGR -
Produce Produce AO Produce Produce
Web Inquiry
Prospect Source Marketing Marketing
Report
Mailing Labels Summary Report Category Source
Summary Report Summary Report

1.2.1 PROSMGR - Search for Prospects

Description: This search form contains filter criteria for searching for existing prospects. Enter
either name selection or an applicant email address. These criteria are not case
sensitive.

1.2.2 PROSMGR - Create Prospect List

Description: Return results of a prospect search.

1.2.3 PROSMGR - Perform College Lookup

Description: The process for looking up colleges involves two steps:
1. Select the College State on the Update Prospect form.
2. Select the college name from the list of colleges in that state.

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12/16/2009

1.2.4 PROSMGR - Add/Update Prospect

Description: The add prospect form displays all data for the new prospect and permits editing
of all information.

1.2.5 PROSMGR - Perform Administrative Functions

Description: Administrative functions are restricted to system administrators and users with
special administrative access levels. These functions are used to maintain system
reference tables and to reset "kit fulfillment dates" for a specific date.

1.2.6 PROGMGR - Produce Prospect Mailing Labels

Description: This form is accessed by clicking on the Prospect Labels link on the reports
menu. This form accepts filtering criteria for the generation of standard labels.

1.2.7 PROSMGR - Produce AO Source Summary Report

Description: This report displays inquiries matching the selected criteria.

1.2.8 PROSMGR - Produce Marketing Category Summary Report

Description: This report displays the number of inquiries received for each marketing category
type.

1.2.9 PROSMGR - Produce Marketing Source Summary Report

Description: This report displays the number of inquiries received for each marketing category
type.

1.2.10 PROSMGR - Web Inquiry Report

Description: This report displays the number of web inquiries received for the selected year.

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1.4 RDSMAIN
1.4. 1.4 RDSMAIN
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
13:45

1.4.1 1.4.2 1.4.3 1.4.4

RDSMAIN - RDSMAIN - RDSMAIN - RDSMAIN -
Update Create Contact Update Create Press
Contact Report Hometowner Release
Database Database Document

Contact Information Selected Contacts Data

Home Town Data
Home Town Press Data

RDS CONTACT DB - HomeTowner Database - Access

Access

1.4.1 RDSMAIN - Update Contact Database

Description: Database that contains contact information for professors, key university
contacts and community contacts. This database is capable of holding thousands of
contacts. This provides the opportunity to build on contacts to get the word out about PC
to many outlets we couldn't reach in person.

1.4.2 RDSMAIN - Create Contact Report

Description: This report shows how many contacts already exist for your school or
community. It will also show how many exist for each category or department so that you
know what departments need the most attention. Running a contact report will provide
you with this information.

1.4.3 RDSMAIN - Update Hometowner Database

Description: Database that contains complete information provided by invitees and currently
serving PCVs. It is used to create press releases to announce Volunteers going joining
Peace Corps. Recruiters can use this system to locate information on currently serving
Volunteers for presentations, class talks, etc.:

1.4.4 RDSMAIN - Create Press Release Document

Description: You can add new Press Release Messages as needed pressing the 'Edit Press
Release Message'.

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1.5 WWSM
1.5. 1.5 WWSM (SV-
04 Data Flow)
System Architect
Wed Oct 11, 2006
09:00

ICC Match/Watch List Data

PCV Waiting Data

1.5.1 WWSM - 1.5.2 WWSM - 1.5.3 WWSM - 1.5.4 WWSM -
Maintain Sector Maintain ICC & ICC Match Data Look up Waiting List Rpt Data Maintain
Program Data Country Data Volunteer Data Country Rpt Data School Data
ICC Label Data
tblZip

tblWWS_look

tblICCNames ICC Directory Data tblWWS_vol PCV Rpt Data tblWWS_sch

tblProgramData

WWSM Access db

Master Match Report Data

inactive tblWWS_sch
tbliccnames tblwws_vol

At a Glance Stats Data 1.5.7 WWSPM -

Perform
1.5.5 WWSM - 1.5.6 -
PCVs Waiting For Match Data Maintenance
Look Up WWSPM - Country Numbers Data Processing
Archived School Produce
Data Reports

PCV_VOLUNTEER

PCVDBMS

1.5.1 WWSM - Maintain Sector Program Data

Description: Allows user to enter program id and pull up sector data for the program. The
user may also delete or add a sector program.

1.5.2 WWSM - Maintain ICC & Country Data

Description: The user may view the In Country Contact (ICC) data. They may also add,
update or delete them. This function allows multiple reports to be generated:
1. ICC Directory
2. ICC Labels
3. ICC Match/Wait List
4. ICC Match Report
5. PCV Waiting Report

1.5.3 WWSM - Look up Volunteer Data

Description: This function allows the user to view Volunteer data, match the Volunteer with a
teacher, produce a letter, email teacher information, or produce a number of reports: 1)
PCV Report 2) Country Report and 3) Waiting List.

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1.5.4 WWSM - Maintain School Data

Description: This function allows the user to add, update, archive or delete school data for
schools participating in the Paul Coverdell World Wise School program. It also allows the
user to break a Volunteer match, dis-enroll a teacher, or email PCV information, and
generate letters.

1.5.5 WWSM - Look Up Archived School Data

Description: Allows user to view school data that has been archived.

1.5.6 - WWSPM - Produce Reports

Description: Allows the user to produce various reports such as:
1. PCVs Waiting for a Match
2. At a Glance Stats
3. Master Match Report
4. Country Numbers

1.5.7 WWSPM - Perform Maintenance Processing

Description: Allows user to email a monthly report to the ICC (In-country Contact) and to
update Volunteer information from Oracle.

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1.6 MISMS

1.6. 1.6 MISMS (SV-

04 Data Flow)
System Architect 1.6.2.2 1.6.2.3
MI_PROGRAM MISMS - View MISMS - View
Mon Oct 30, 2006
12:42 Assignment Students by
Areas by COUNTRY_REF Country by
University Regions

Region MI_STUDENT_PROGRAM
COLLTBL AA_COMPONENT

PCVDBMS

area_office Mi_Program MI_Student_Program

PCV_VOLUNTEER Area_Office

colltbl mi_student_date
Colltbl
1.6.2.1 1.6.2.4 1.6.2.6
mi_student_program prog_name
MISMS - MISMS - pcv_volunteer MISMS - View
RPCV_PANEL_POOL Query Conduct country_ref MI Statistics
Students by Mailings pcv_action_code_history
University

Program Coordinators
Student Data Years Student data

Masters International DB in Access

program coordinators student data

1.6.2.5
MISMS -
Maintain
Student &
Coordinator
Data

1.6.2.1 MISMS - Query Students by University

Description: Allows the user to view information on the following University information by
pressing the appropriate button to generate query:
1. Student Status
2. MI Region
3. RPCV Panel Pool

1.6.2.2 MISMS - View Assignment Areas by University

Description: Allows user to view list of assignment areas for selected university.

1.6.2.3 MISMS - View Students by Country by Regions

Description: Allows user to view list of students by countries associated to each region (AF,
EMA, and IAP).

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1.6.2.4 MISMS - Conduct Mailings

Description: Allows user to generate mailings for any of the following categories:
1. Program Coordinator Mailings
2. Back-Up Coordinator Mailings
3. Regional Manager Mailings

1.6.2.5 MISMS - Maintain Student & Coordinator Data

Description: Allows user to view or maintain data for the following:
1. Student Data
2. Program Coordinator Information
3. Regional Office Information
4. Unknown
5. No Record

1.6.2.6 MISMS - View MI Statistics

Description: Allows user to view various Masters International Statistics by clicking on
different buttons, options include the following:
1. Number of Active Students by Status Code
2. Total Active Students
3. Total RPCVs
4. Number of Students by Global Region
5. Student Status by University
6. Active Students by Assignment Area
7. Number of Universities by National Region
8. AA by National Region
9. AA by Status Code (C,P)
10. AA by Country
11. AA by University

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1.7 COLNAME2
1.7. 1.7 COLNAME2
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
08:24 1.7.1
COLNAME2 - List of Colleges
Search for
College

1.7.2
COLNAME2 -
Update College

College List

College Name or State

College Code of Selected College

pcvdbms.colltbl
Inactive_Date or Displayed Name

1.7.1 COLNAME2 - Search for College

Description: Allows user to search for a college by name or state.

1.7.2 COLNAME2 - Update College

Description: Allows user to update college name or inactivate college.

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1.8 GRADSC2
1.8. 1.8 GRADSC2
(SV-04 Data Flow)
System Architect
Wed Nov 29, 2006
13:56

1.8.1 1.8.2 1.8.5 1.8.6 1.8.4

GRADSC2 - GRADSC2 - GRADSC2 - GRADSC2 - GRASDC2 -
Maintain Maintain Maintain Maintain Maintain
Programs Colleges Degrees Category College Contact

college_program_contact college_contact
COLLEGE_PROGRAM college_degree_ref College_Program_Degree

state COLLTBL
college_category_ref College_Program_Category

PCVDBMS INTERNET

System Function: 1.8.1 GRADSC2 - Maintain Programs

Description: Allows user to add, update, inactivate a college program.

System Function: 1.8.2 GRADSC2 - Maintain Colleges

Description: Allows user to add, modify, or inactivate colleges.

System Function: 1.8.4 GRASDC2 - Maintain College Contact

Description: Add, Modify, Delete College Contacts for the school.

System Function: 1.8.5 GRADSC2 - Maintain Degrees

Description: May add, modify or delete degrees associated to the college.

System Function: 1.8.6 GRADSC2 - Maintain Category

Description: Add/Modify/Delete functional categories of degrees.

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1.9 INTERNET
1.9 INTERNET (SV-04
Data Flow)
System Architect
Thu Oct 12, 2006 09:16

PROSPECT DB ApplyYourself, Inc DB Odyssey DB

Projects
Recruiting Event Data Application Data HRMS Data

PAY.GOV
1.9.2 1.9.3 1.9.6 1.9.4
INTERNET - INTERNET - INTERNET - INTERNET - Donations
Find Local Apply Now Display PC Donate Now
Recruiting Jobs
Events

1.9.1 1.9.7
INTERNET - INTERNET -
1.9.5 1.9.10
Display Info Display Library
INTERNET - INTERNET -
About Peace
Display News Display PC
Corps
Stories in the
Spotlight

About PC Content Library Content

News Data Story Data

Externally Hosted Database INTERNET DB

Links Resource Content

Passport Data

College Data
1.9.8 1.9.11 1.9.9 Lesson Plan Data
INTERNET - INTERNET - INTERNET - PC Day Data
Newsletter Display Quick Display Country Data
Links Resources
Applicant Toolkit Data

1.9.1 INTERNET - Display Info About Peace Corps

Description: This functionality allows user to learn more about the Peace Corps by providing
answers to commonly asked questions.

1.9.2 INTERNET - Find Local Recruiting Events

Description: Each year, Peace Corps recruiters appear at hundreds of information sessions,
book readings, campus and community events, and career fairs throughout the nation.
This site allows user to pick a state and find an upcoming Peace Corps event near them.

1.9.3 INTERNET - Apply Now

Description: This function allows user to link to the application system, ApplyNow.

1.9.4 INTERNET - Donate Now

Description: This function allows user to link to the donation system, DONATENOW.

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1.9.5 INTERNET - Display News

Description: The Office of Press Relations is the primary liaison between Peace Corps
headquarters and the media. The following resources are available primarily for members
of the media, but may also be used by the public.

1.9.6 INTERNET - Display PC Jobs

Description: Provides user with the ability to:
1. Get a listing of all currently open domestic positions at the Peace Corps.
2. Overseas opportunities for Peace Corps Country Directors and Associate Directors,
as well as contracting opportunities.
3. Review general information about work life at the Peace Corps, find answers to some
frequently asked questions, and learn about who may apply.

1.9.7 INTERNET - Display Library

Description: This function provides the user with access to various library resources within the
Peace Corps. The Online Library contains materials used to train and support staff,
Volunteers, and host nation partners on topics such as culture, language, and community
development.

1.9.8 INTERNET - Newsletter

Description: This function allows public user to sign up for the Peace Corps Passport
Newsletter.

1.9.9 INTERNET - Display Resources

Description: This functionality allows a public user to view resources for various types people
including:
1. Current Applicants
2. Returned Peace Corps Volunteer
3. Grad School
4. Donors
5. Family & Friends
6. Teachers & Educators
7. Media
8. Kids

1.9.10 INTERNET - Display PC Stories in the Spotlight

Description: Allows public to view spotlighted stories about the Peace Corps.

1.9.11 INTERNET - Display Quick Links

Description: This functionality allows user to find link to a specific area of interest and go
immediately to that page.

27
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1.10 FREEDM
1.10. 1.10 FREEDM
(SV-04 Data Flow)
System Architect 1.10.2 FREEDM -
1.10.1 1.10.3 FREEDM
Mon Oct 16, 2006 Display
FREEDM - - Display
14:08 Information About Information for
DISPLAY
USA Freedom Individuals
HOME SITE Corps

Site Data Freedom Corps Data FC for an Individual Data

Externally Hosted Database

FC for Spanish Speakers

FC for Business Data FC for Educators Data

1.10.4 FREEDM - 1.10.5 FREEDM 1.10.6

Display - Display FREEDM -
Information for Information for Display
Businesses Educators Information in
Spanish

1.10.1 FREEDM – Display Home Site

Description: This functions displays web site index, credits, contact, privacy policy, search,
and RSS links.

1.10.2 FREEDM - Display Information About USA Freedom Corps

Description: This functional link provides information about the USA Freedom Corps
including:
1. Presidents Call to Service
2. National Service Programs
3. Volunteer Service Initiatives
4. Special Initiatives
5. USAFC Volunteer Network Partners
6. USAFC Newsletter

1.10.3 FREEDM - Display Information for Individuals

Description: This functional link contains information for an individual such as:
1. How Freedom Corps can Help
2. Find a Volunteer Opportunity
3. Record a Service
4. 10 Tips for Volunteering Wisely
5. For Baby Boomers
6. Rewarding Volunteers

1.10.4 FREEDM - Display Information for Businesses

Description: This functional link contains information for business and organizations such as:
1. How Freedom Corps Can Help a Business/Organization
2. Recruit Volunteers - Join Volunteer Network
3. Nonprofit & Community Serving Organizations
4. Businesses (Business Case, Awareness, Engagement, Best Practices, etc...)

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5. Federal Government
6. State Government
7. Honoring your Volunteers

1.10.5 FREEDM - Display Information for Educators

Description: This functional link displays information for educators such as:
1. How the USA Freedom Corps can help Educators
2. Initiatives (American History, Civics, etc...)
3. Learn & Serve America
4. USA Freedom Corps for Kids
5. Honoring Students

1.10.6 FREEDM - Display Information in Spanish

Description: This link allows user to display information in Spanish.

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1.11 CWWSLP
1.11. 1.11 CWWSLP
(SV-04 Data Flow)
System Architect
Mon Oct 30, 2006
15:26

LESSON_PLAN_WORKSHEET LESSON_PLAN_PRIMARY_SOURCE
1.11.1 LESSON_PLAN_VOCABULARY
LESSON_PLAN_MATERIAL
CWWSLP - LESSON_PLAN_UNDERSTANDING
LESSON_PLAN_SUBJECT Maintain
Lesson Plans LESSON_PLAN_QUESTION

LESSON_PLAN LESSON_PLAN_GRADE_LEVEL

INTERNET Database

PRIMARY_SOURCE

1.11.2
CWWSLP -
Maintain
Primary
Sources

1.11.1 CWWSLP - Maintain Lesson Plans

Description: Users may search on lesson plans using a keyword and either update or delete
as desired. The lesson plan title, description, and status are displayed as a result of the
search. If the search did not result in finding the desired lesson plan, one may also be
added.

1.11.2 CWWSLP - Maintain Primary Sources

Description: The user may search primary sources using a keyword to retrieve the following
information: title, author, teaser, and status. The user may then edit or delete the
primary source. If the search did not find the primary source, the user may add a new
primary source.

30
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2.0 Application
2. 2.0 Application
(SV-04 Data Flow)
System Architect
Tue Oct 17, 2006
14:40

2.1 APPLY
Downloaded Vol App Data

Application Data Downloaded Vol Med Data

ApplyYourself, Inc DOWNLOADMED.VBS DOWNLOADVOL.VBS

Vol App Data
Database 2.5 2.3 CCV
RECRUITCS

INTERNET DB
LOAD_APPLY_APPLICANTS Applicant Data Crisis Corps Volunteer Data

2.2
Applicant Status Request PCVDBMS
MYTOOLKIT

Staff Requested Applicant Status Data

2.4 UNVFMP

2.6 STATUSC2

United Nations Volunteers

United Nations FileMaker Pro Database

2.1 APPLY
Description: A two-part online application for prospective Peace Corps Volunteers which
consists of a Volunteer Application and the Health Status Review (HSR). This application
was built and is hosted by ApplyYourself, Inc. The application also includes a WebCenter
that is used by Peace Corps staff to manage applications.

2.2 MYTOOLKIT
Description: MyToolkit (Online Status Check) allows applicants to retrieve information
regarding the status of their application and to update contact information. MyToolkit also
includes cultural learning activities and a journal capability.

2.3 CCV
Description: This system tracks information on Peace Corps applicants' qualifications in order
to recruit and place them into Crisis Corps assignments. Crisis Corps applicants are
Returned Peace Corps Volunteers(RPCVs). The relevant information in the system
includes: contact information, education level, availability of the applicants, language
proficiency, specialties and work skills, regional experiences, and references from
previous Peace Corps service. After the applicants eventually become CC Volunteers,
the same system tracks details about their particular CC projects.

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2.4 UNVFMP
Description: This system manages information about United Nations Volunteer Volunteers
(UNV).

2.5 RECRUITCS
Description: A subsystem of PCVDBMS, this application assists in the recruitment of
applicants into Peace Corps assignments by tracking relevant information about
applicants. This information includes: applicants' qualifications, personal information,
experience, level of education, contact information, medical history, and previous
interactions with the Peace Corps. The application allows the recruiter working with the
applicant to link individuals' primary inquiry information with the more extensive
application information. This information assists the recruiter to nominate an applicant to
an assignment.

2.6 STATUSC2
Description: This system allows Peace Corps staff to view an applicants' application status
exactly as it is displayed to the applicant in the Applicant Toolkit on the internet site.
Applicant Toolkit is an area of the public internet site that enables Volunteer applicants to
retrieve information regarding the status of their application.

32
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2.1 APPLY
3. 2.1 APPLY (SV-
04 Data Flow)
System Architect
Thu Oct 12, 2006
08:10

2.1.1 APPLY - 2.1.2 APPLY - 2.1.3 APPLY - 2.1.4 APPLY - 2.1.4 APPLY - 2.1.5 APPLY - 2.1.7 Extract
Enter Submit Enter HSR Submit HSR Print Print HSR Volunteer Downloaded Vol App Data DOWNLOADVOL.VBS
Application Application Application Application Application Application Application
Data Data

Application Data Application Submission Data Applicant HSR Data HSR Submission Data Validated Application Data Validated HSR Data
Extracted Vol App Data

ApplyYourself, Inc Database

Download Vol Data Download HSR Data

Processed Application Applicant Data Web Center Data
Extract HSR Data

Recommendations
2.1.8 APPLY - 2.1.9 APPLY - 2.1.10 APPLY 2.1.11 APPLY 2.1.12 Extract
Downloaded Vol HSR Data DOWNLOADMED.VBS
Export & Load Process - Give Internet - WebCenter Volunteer HSR
Applications Application Recommendati Functions Data
ons

2.1.1 APPLY - Enter Application Data

Description: Volunteer enters required application information via the internet form.

2.1.2 APPLY - Submit Application

Description: Volunteer formally submits a copy of the application to PC.

2.1.3 APPLY - Enter HSR Application

Description: The name, ssn, date of birth, and gender is passed from the application system
to the HSR. The Volunteer answers health survey questions. All applicant information
that is entered via the website is pulled nightly via a batch file.

2.1.4 APPLY - Print Application

Description: Print primary application.

2.1.4 APPLY - Submit HSR Application

Description: An HSR cannot be updated once it has been submitted.

2.1.5 APPLY - Print HSR Application

Description: Print HSR application.

2.1.7 APPLY - Extract Volunteer Application Data

Description: All Volunteer application data loaded is pulled nightly to create a batch file.

2.1.8 APPLY - Export & Load Applications

Description: File of apps who have submitted both HSR and APP on the submitted day
specified are exported and then loaded.

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2.1.9 APPLY - Process Application

Description: Validate all information is accurate. Compare to a printed application from the
Web Center.

2.1.10 APPLY - Give Internet Recommendations

Description: The public may submit email with internet recommendation.

2.1.11 APPLY - WebCenter Functions

Description: View online recommendations to: Create Labels, Print application, run reports,
send Emails and add a manual applicant.

2.1.12 APPLY - Extract Volunteer HSR Data

Description: All HSR data loaded is pulled nightly to create a batch file.

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2.2 MYTOOLKIT
4. 2.2 MYTOOLKIT
(SV-04 Data Flow)
System Architect
Mon Jan 28, 2008
15:15 2.2.1 2.2.2
MYTOOLKIT - MYTOOLKIT -
Display Maintain Address Data
Application Account Data
Status

APPLICANT_REVIEW NET_ACCOUNT NET_PASSWORD

ApplyYourself Database - external

RO Address Content PC Forms Applicant Data

2.2.3 2.2.4 2.2.5

MYTOOLKIT - MYTOOLKIT - MYTOOLKIT -
Obtain RRO Download Daily Interface
Address Forms

2.2.1 MYTOOLKIT - Display Application Status

Description: Allows user to access the toolkit by clicking on the line to 'My Toolkit' from the
Quick Links of the www.peacecorps.gov homepage. There are 3 types of status
available via the toolkit: applicant, nominee, and invitee.

2.2.2 MYTOOLKIT - Maintain Account Data

Description: Allows applicant to update email address and change password.

2.2.3 MYTOOLKIT - Obtain RRO Address

Description: This function allows applicant to retrieve the mailing address of the regional
recruitment office.

2.2.4 MYTOOLKIT - Download Forms

Description: This function allows user to download standard application forms from the
download center. The applicant/nominee may also download the legal documents, as
well as, medical examination forms for Physician, Dentist, and Eyeglasses, and
reimbursement forms. .

2.2.5 MYTOOLKIT - Daily Interface

Description: This function tracks the daily volunteer status, account, name and address
changes that are loaded to the web by online status check. The daily batch job,
OSCDAY is executed to sync web and volprod pcvdbms databases.

35
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2.2.5 MYTOOLKIT - Daily Interface

4.8. 2.2.5
MYTOOLKIT - Daily
Interface (SV-04 Data PCVDBMS (volprod) COMMON (volprod) MEDDBMS (volprod)
Flow)
System Architect
data_load_ref
pcv_address

pcv_vol_kit
pcv_metsdbms
2.2.5.1
pcv_volunteer MYTOOLKIT -
medical_accomodation_case
Daily Interface -
pcv_action_code_history
Load App Status
online_status_check_batch_log

INVITATION
NET_ACCOUNT
APPLICANT_REVIEW
APPLICANT_EVENT

PCV_VOLUNTEER PCV_ADDRESS

INTERNET (webprd) PCVDBMS (webprd) UTILITY (webprd)

PCV_Address

2.2.5.2
ONLINE_STATUS_CHECK_BATCH_LOG MYTOOLKIT -
Daily Interface -
Sync Databases

Pcv_address PCV_Volunteer

PCVDBMS (volprod)

2.2.5.1 MYTOOLKIT - Daily Interface - Load App Status

Description: The OSCDaily job executes the OSCDAY.SQL to execute
ONLINE_STATUS_CHECK_PKG.Load_Daily_Apps. This job runs each day to load applicant
status data for placement, legal, dental, and medical review.

2.2.5.2 MYTOOLKIT - Daily Interface - Sync Databases

Description: The OSCDAILY job executes OSCUPD.SQL to run the
OLINE_STATUS_CHECK_PKG procedures:
1. PCDB_To_Web_Name_Addr_Update -which updates webprd with address from volprod
pcvdbms
2. Web_To_PCDB_Addr_Update which updates pcvdbms on volprod with both name and
address data from web.

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2.3 CCV
2.3. 2.3 CCV (SV-04
Data Flow)
System Architect
2.3.1 CCV - 2.3.2 CCV - 2.3.3 CCV - 2.3.4 CCV -
Mon Oct 16, 2006
Process Process Search RPCVs System
14:11
Applicants Actions Administration

Action Code PCV_VOLUNTEER Admin Data

CCV_PROJECT PCVDBMS

CRISIS_VIEW

CCV Applicant Data CCV Region Data CC Applicant Data

2.3.5 CCV - 2.3.7 CCV - 2.3.8 CCV - 2.3.9 CCV -

Produce Crisis Produce Crisis Produce CCVs Produce CC
Corp Volunteer Corp Applicant Report By Applicants
Report Listing Report Region Report Report By
Region Report

2.3.1 CCV - Process Applicants

Description: Allows the user to search, add, modify and delete Crisis Corps Applicant
information. Applicants may be searched by certain criteria, such as skill, education, and
language for recruitment purposes and search results may be printed. One can also
search CCV information using this screen.

2.3.2 CCV - Process Actions

Description: Once a candidate has been selected for a specific Crisis Corps assignment, this
option allows the user to enter actions, such as Re-enroll (REN), Qualify (QUA), Invite
(INV) and Accept (ACC) for that candidate. It also provides a History of actions, a listing
of any current Holds and the department in which they originated, and any current
Medical notes for that candidate. Note: Volunteers are EOD'd through the applicants
screen using the add/modify function.

2.3.3 CCV - Search RPCVs

Description: Allows the user to search the database for RPCVs and PCVs by certain search
criteria, such as country of service, assignment area, and education for recruitment
purposes.

2.3.4 CCV - System Administration

Description: If the user has Administrative privileges, allows the user to maintain and manage
valid values for standardized lists for accurate reporting.

2.3.5 CCV - Produce Crisis Corp Volunteer Report

Description: A report will be generated with returned data meeting your report criteria and the
sort criteria.

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2.3.7 CCV - Produce Crisis Corp Applicant Listing Report

Description: Enter different kind of sort by, Green Status only, and Application Date After in
the parameter criteria for the report and hit the traffic light icon on the toolbar.

2.3.8 CCV - Produce CCVs Report By Region Report

Description: Click on the "Applicants By Region" button on the Crisis Corp Report Menu
screen. A report server engine will come up and the Crisis Corp Volunteer Report By
Region will come up asking for the Region and Application Date After. A report will be
generated with returned data meeting your report criteria.

2.3.9 CCV - Produce CC Applicants Report By Region Report

Description: Click on the "CCVs By Region" button on the Crisis Corp Report Menu screen. A
report server engine will come up and the Crisis Corp Volunteer Report By Region will
come up asking for the Region and As Of Date. A report will be generated with returned
data meeting your report criteria.

38
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2.4 UNVFMP
2.8. 2.4 UNVFMP
(SV-04 Data Flow)
System Architect
Mon Oct 16, 2006
14:11

VOL_SERVICE_SEGMENT

PCV_VOLUNTEER
VOL_SERVICE 2.4.1 2.4.2 Produce
UNVFMP - Returned UNV
PROGRAM_NAME Obtain UNV Report
PCV_ADDRESS Volunteer Data

UNV Volunteer Data UNV Contact Report Data

PCVDBMS United Nations FileMaker Pro

Database

2.4.1 UNVFMP - Obtain UNV Volunteer Data

Description: This process runs a query against the PCVDBMS to obtain United Nations
Volunteer information.

2.4.2 UNVFMP - Produce Returned UNV Report

Description: This process allows user to report on the returned UNV Volunteers. Will list the
Volunteers full name, country, start date and end date, as well as, address, home phone,
work phone and email address.

39
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2.5 RECRUTCS
2.5. 2.5 RECRUTCS
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
13:55

2.5.1 2.5.2 2.5.3 2.5.4 2.5.6 2.5.7

RECRUTCS - RECRUTCS - RECRUTCS - RECRUTCS - RECRUTCS - RECRUTCS -
Update Query Check Status Produce Produce List Volunteers
PCVDBMS PCVDBMS Query Nominations Privacy Act from an Office
Main Screen (quick) by Year Release

Vol SSN
Date Range & Region
Prospect Info SSN Status
PCVDBMS Data Nomination Data Volunteer Data
Begin/End Date Trainee Data
Training Class

PCVDBMS

App Count Recruiter Code & Region MENU Selection

User Data Report Selection
UserID

2.5.8 2.5.9 2.5.10 2.5.11

RECRUTCS - RECRUTCS - RECRUTCS - RECRUTCS -
Recruiter Lookup Userid Display Other OTHER
Applicant Count Menus REPORTS
CALLED

2.5.1 RECRUTCS - Update PCVDBMS Main Screen

Description: Allows user to update applicant/volunteer information including nomination,
placement, staging and training class data.

2.5.2 RECRUTCS - Query PCVDBMS (quick)

Description: Allows user to query PCVDBMS for a prospective Volunteer by SSN.

2.5.3 RECRUTCS - Check Status Query

Description: Allows recruiter to query status of prospective recruit by SSN.

2.5.4 RECRUTCS - Produce Nominations by Year

Description: Allows VRS PO managers to produce report of nominations by for a specific
recruiter in a specified time period.

2.5.6 RECRUTCS - Produce Privacy Act Release

Description: Allows VRS to produce report using training class.

2.5.7 RECRUTCS - List Volunteers from an Office

Description: Produces a report listing Volunteers recruited out of a specific office who are
currently serving and have a COS within a specified time range.

2.5.8 RECRUTCS - Recruiter Applicant Count

Description: Creates a count of applicants handled by specific recruiter and grouped by
calendar year.

2.5.9 RECRUTCS - Lookup Userid

Description: Allows recruiter to look up a user id to find out the name and office of person, as
well as employment status.

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2.5.10 RECRUTCS - Display Other Menus

Description: There are several buttons on the main RECRUTCS panel calling other menus
and lists such as: HQ Menu, Standard Mailing Lists, Directories & List Menus, and
Code Lists.

2.5.11 RECRUTCS - OTHER REPORTS CALLED

Description: Allows user to select from 7 types of report menus:
1. Custom Reports
2. Management Reports
3. Marketing Reports
4. Training Class Reports
5. Nomination Processing Reports
6. Production Reports
7. Application/Program Reports

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2.5.1 RECRUTCS - Update PCVDBMS

2.5.1. 2.5.1
RECRUTCS - Update
PCVDBMS (SV-04
Data Flow)
System Architect

2.5.1.1 2.5.1.2 2.5.1.3 2.5.1.4 2.5.1.5

PCVDBMS- PCVDBMS- PCVDBMS- PCVDBMS- PCVDBMS -
Applicant Info Nomination Placement Info Applicant Data SSN/Name
Panel Panel Panel Panel Query Panel

pcv_action_code pcv_volunteer - applicant

pcv_volunteer
Placement Data SSN or Name queried pcv_volunteer
pcv_volunteer - nominated
pcv_volunteer -nominee

PCVDBMS

pcv training
Roster Data NRR Data pcv_training

2.5.1.6 2.5.1.7 2.5.1.8 2.5.1.9

PCVDBMS- IO PCVDBMS- VRS PCVDBMS - T- PCVDBMS -
Training Class EQU 100 Data VRS Training
Roster (Stage) Maintenance Training Panels Class Allocation
(NRR Data Panel
Entry)

2.5.1.1 PCVDBMS- Applicant Info Panel

Description: Using SSN or Volunteer Id will retrieve list of persons matching. Data displayed
includes, email, last name, first name, sex, and prospect id. Used to obtain info on
prospect.

2.5.1.2 PCVDBMS- Nomination Panel

Description: User may enter nomination data to nominate an applicant.

2.5.1.3 PCVDBMS- Placement Info Panel

Description: User may maintain placement information.

2.5.1.4 PCVDBMS- Applicant Data Panel

Description: Applicant information.

2.5.1.5 PCVDBMS - SSN/Name Query Panel

Description: Allows user to query on SSN or last name & first name to retrieve information on
training class, status, and assignment area.

2.5.1.6 PCVDBMS - IO Training Class Roster (Stage)

Description: Allows entry of Staging Data for a Volunteer.

2.5.1.7 PCVDBMS- VRS EQU Maintenance (NRR Data Entry)

Description: This is known as the Nomination Request Report (NRR) data entry panel. VRS
placement officer will enter the number of training requests and the number of
nominations required to meet the number of requests.

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2.5.1.8 PCVDBMS - T-100 Data Training Panels

Description: Allows staff to enter training data for a program.

2.5.1.9 PCVDBMS - VRS Training Class Allocation Panel

Description: Allows staff to create a new training class.

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2.5.10 RECRUITCS - OTHER MENUS CALLED

2.5.23. 2.5.10
RECRUITCS -
OTHER MENUS
Minority Recruitment Report Data 2.5.10.1 2.5.10.2
CALLED (SV-04 Data Hometown Label Data Family Label Data
RECRUTCS - RECRUTCS -
Flow)
Display HQ Produce
Menu Standard
Mailing Lists

Field Operations Data Nomination Control Data Applicant Label Data

PCVDBMS

Ethnic
College_Degree
Country_Ref COLLTBL
colltbl

Marital_Status_Ref
PCV_MODIFIER College_Program
2.5.10.3 2.5.10.4
RECRUTCS - RECRUTCS -
Display Code Produce
Lists COUNTRY Directories /
List Menus

MAJOR

VRSIO

2.5.10.1 RECRUTCS - Display HQ Menu

Description: Displays the VRS/HQ Headquarters Menu (FO/HQ). The following menus may
be selected from this Menu: Minority Recruitment Menu, Field Operations HQ Menu,
and the Nomination Control Reports Menu.

2.5.10.2 RECRUTCS - Produce Standard Mailing Lists

Description: Allows user to select the type of mailing labels to produce for the following:
Hometown Labels, Applicant Labels and Family Labels.

2.5.10.3 RECRUTCS - Display Code Lists

Description: This menu allows user to select a report wich lists the name and description of
the code list selected. Many are no longer supported, only the following are currently
available: following: Action Code, College Code, Country Code, Major/Minor Codes, and
Modifier Code.

2.5.10.4 RECRUTCS - Produce Directories / List Menus

Description: Allows user to print off reference table values. There are currently 13 options
available; but most are no longer active. The following still work:
( 1 ) AAVALUE - Table of AA numbers and names
( 2 ) COLLCODE - Table of college codes and names
( 3 ) QUIT- Return to FO main menu
( 4 ) CNTYCODE - Table of country codes and names
( 8 ) MAJCODE - List of major codes and names

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2.5.11 RECRUCS - OTHER REPORTS

2.5.24. 2.5.11
RECRUCS - OTHER
REPORTS (SV-04
Data Flow)
System Architect

NOMEDS

NOHIST
2.5.11.1 2.5.11.2 2.5.11.3
RPT600A NOTREC MAJOR
RECRUTCS - RECRUTCS - RECRUTCS -
Produce Produce COLLHIST Produce
Custom Management Marketing PCSTAT
Reports Reports Reports

RPT704 APPSHRED
CNTYSTAT VOLDATA
Applicant List Selection Data

PCVDBMS

APMBYAA
RECRUIT1 APMBSSYN
RECPROD
Trng Class Vol Data
RECRUIT2 FYAPPCT

2.5.11.7
RECRUTCS -
2.5.11.4 2.5.11.5 2.5.11.6 PLACE Applicant/Progr
RECRUTCS - RECRUTCS - RECRUTCS -
am Reports
Produce Produce Produce NOMFILL
Training Class Nomination Production
Reports Processing Reports
Report
AOPROD

Qudata Recruiters
Trng Class Data

VRSIO

2.5.11.1 RECRUTCS - Produce Custom Reports

Description: Allows user to create custom reports.

2.5.11.2 RECRUTCS - Produce Management Reports

Description: This menu allows the following reports to be selected:
1. RPT600A - AO Daily Activity Report
2. RPT704 - Recruiter Nomination Rpt
9. APPSHRED - List of applicants whose applications have expired
12. NOTREC - Listing of Nomed APPS not yet received in Placement.
13. NOHIST - Listing of APPs with no history received by OMS.
14. NOMEDS - Listing of APPs with no Med Kit received by OMS.

2.5.11.3 RECRUTCS - Produce Marketing Reports

Description: The marketing reports men allows the following reports to be run:
( 1 ) VOLDATA stats on current PCVs
( 2 ) PCSTAT accesses PPA statistical report menu
( 3 ) QUIT- Return to FO main menu
( 4 ) CNTYSTAT stats on PCVs in a given country
( 5 ) COLLHIST counts of PCVs for a given college, by country
( 6 ) MAJOR - major, grad date, AA and country of PCVs for a given college
( 7 ) CTCOLL counts apps, noms and Ts for a given college
( 8 ) CTSRC counts apps, noms and Ts for a given source code
( 9 ) COLLBYAA counts noms and Ts by AA for a given college
( 10 ) HOMETOWN list of clear acceptees for a given zip code range

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( 11 ) AABYCNTY count of Volunteers by AA and country

( 13 ) VOLBYCOL data report on current PCVs from a given college
( 14 ) OMR - Office of Minority Recruitment Reports Menu

2.5.11.4 RECRUTCS - Produce Training Class Reports

Description: This will call the same QTRS Reports Menu as in the QTRS system. The
following options are available from this menu:
1. QTRS Country Report
2. TCSS Report
3. AA by Season Report
4. Selected AA Report
5. TR/TA Difference Report
6. TR by Country and Quarter Report
7. TR by Type and AA by Quarter
8. TR by Country Yearly Comparison
9. TR by Type & AA Yearly Comparison

2.5.11.5 RECRUTCS - Produce Nomination Processing Report

Description: Allows user to run nomination report for a specific fiscal year, season (fall, winter,
spring, summer). (recprod) Prints the Assignment Area, Slots needed, and nominations
made by recruitment.

2.5.11.6 RECRUTCS - Produce Production Reports

Description: The following reports are available -
1. RECRUIT1 - Field marks/production by quarter
2. RECRUIT2 - Marks/production by AA for a given quarter
3. QUIT- Return to FO main menu
4. FYAPPCT - Yearly comparison of applications by AO
5. PLACE - Placement Production Report
6. NOMFILL - List of all unfilled requests for a given FY
7. AOPROD - Summary production report by AO for a given FY

2.5.11.7 RECRUTCS - Applicant/Program Reports

Description: Many reports were replaced by VRSDEMO, this menu only allows the following
reports to be generated:
5) List of requests that a given applicant may be eligible for (APMBYSSN)
6) List of applicants who may be eligible for a given request (APMBYAA)

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2.6 STATUSC2
2.6 STATUSC2 - new (SV-
04 Data Flow)
System Architect
Fri Jan 25, 2008 15:25

APPLICANT_SUMMARY_MESSAGE_REF
2.6.1 Search 2.6.2 Perform APPLICANT_REVIEW_MESSAGE_REF
Volunteer Administrative
Functions APPLICANT_REVIEW_STATUS_REF

PCV_VOLUNTEER PCV_ADDRESS APPLICANT_REVIEW_REF

WEBPRD.PCVDBMS WEBPRD.INTERNET (Oracle)

(Oracle)

2.6.1 Search Volunteer

Description: Allows user to search for a applicant/volunteer by Last Name or Vol Id.

2.6.2 Perform Administrative Functions

Description: Allows users to perform the following administrative functions:
1. Request Notification Letters
2. Load Daily Applicant Status
3. Review Applicant Status Messages
4. Review Applicant Summary Messages

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3.0 Nominate

3. 3.0 Nominate (SV- DOWNLOADMED.VBS

04 Data Flow)
System Architect
Tue Oct 17, 2006
09:14
HSR Data

3.1 EXPERT 3.2 3.4 QTRSC

NSCRNGUD

Screening Guidelines QTRS Data

MEDICAL_HISTORIES

MEDDBMS Screening Guidelines db - access VRSIO

MEDICAL_ACCOMODATIONS

3.3 SCRN_ PCVDBMS

SYS (Pre- Applicant Data
Service
System)

3.1 EXPERT
Description: The Medical Scannable History Expert System is used to process data collected
from the Health Status Review (HSR) form that is submitted by all Peace Corps
applicants. The Expert System will analyze the applicants' responses to each of the
questions on the HSR form in order to determine the initial medical status of the applicant
and which medical letters should be sent to the applicant. Each positive response could
cause the system to generate one or more letters that have to be sent to the applicant for
completion. Each letter is merged with the applicants data and printed.

3.2 NSCRNGUD
Description: This application allows users to access and to update most documents
containing medical guidelines that the Medical Screening Department utilizes in order to
evaluate Peace Corps applicants. Users can also employ this application to sort the
documents according to specific guidelines.

3.3 SCRN_SYS (Pre-Service System)

Description: This application is used to record and track medical information for individuals
who apply to be Peace Corps volunteers. The initial medical data is obtained from the
responses on the Health Status Review (HSR) form which is then used to generate the
appropriate letters to the applicant requesting additional information. As the paperwork is
received, key aspects of the applicants medical record are entered into this system by
the screening team. This system maintains a list of patient problems/accommodations.

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3.4 QTRSC
Description: This system tracks information about projects in Peace Corps host countries in
order to match and assign trainees to particular assignments.

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3.1 EXPERT
3.1. 3.1 EXPERT
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
10:54

PCVDBMS

PCV_METSDBMS

3.1.1 Expert - 3.1.2 Expert - 3.1.3 Expert - 3.1.4 Expert -

Transfer/Merge Print HSR Produce Query HSR
Nomination
Report

Upload Medical_Histories HX Data HEALTH_STATUS_REVIEW

health_status_review
Nom Report Data

MEDDBMS

3.1.1 EXPERT - Transfer/Merge

Description: Processes data collected from the Health Status Review Form (HSR) submitted
by applicants. It analyzes the responses to questions and establishes the initial medical
status of applicant.

3.1.2 EXPERT - Print HSR

Description: Print the Health Status Review.

3.1.3 EXPERT - Produce Nomination Report

Description: Allows user to run the Nomination report.

3.1.4 EXPERT - Query HSR

Description: Allows user to query the HSR.

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3.2 NSCRNGUD
3.2. 3.2 NSCRNGUD
(SV-04 Data Flow)
System Architect
Thu Oct 05, 2006
11:20

3.2.1 3.2.2 3.2.3 3.2.4 3.2.5

NSCRNGUD - NSCRNGUD - NSRCNGUD - NSCRNGUD - NSCRNGUD -
Browse Print Table of Submit Submit Request View
Screening Contents Comment about for New Unconverted
Guidelines Guideline Guideline Guideline

GUIDELINES SECTIONS Guidelines COMMENTS REQUESTS

Unconverted SGs.doc

Screening Guidelines db - access \\pcfs\Agency Folders\VS\Medical Services\VS OMS

Shared\QI\Screening Guidlines

status sections
comments requests sub_sections Sections sub-sections
SECURITY_LIST
guidelines

3.2.6 3.2.7 3.2.8 3.2.9

NSCRNGUD - NSCRNGUD - NSCRNGUD - NSCRNGUD -
Process Maintain Draft Maintain Maintain Users
Comments and Guidelines Sections/Subsec
Requests tions

3.2.1 NSCRNGUD - Browse Screening Guidelines

Description: Allows users to browse screening guidelines.

3.2.2 NSCRNGUD - Print Table of

Description: Allows user to print selected sections and limit to effective only or effective and
draft sections. It also allows various table of contents to be printed.

3.2.3 NSRCNGUD - Submit Comment about Guideline

Description: Allows user to submit a comment about a specific screening guideline.

3.2.4 NSCRNGUD - Submit Request for New Guideline

Description: Allows user to submit a request for a new guideline.

3.2.5 NSCRNGUD - View Unconverted Guideline

Description: Allows user to view unconverted screening guidelines from file located on shared
folder.

3.2.6 NSCRNGUD - Process Comments and Requests

Description: There are functions that allow the viewing of comments and requests, as well as,
the update and removal of them.

3.2.7 NSCRNGUD - Maintain Draft Guidelines

Description: Allows user to add or update guidelines.

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3.2.8 NSCRNGUD - Maintain Sections/Subsections

Description: Allows users to renumber sections or identify guidelines missing a sub-section.

3.2.9 NSCRNGUD - Maintain Users

Description: Allows admin to maintain users and their security levels.

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3.3 SCRN_SYS
3.3. 3.3 SCRN_SYS
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
10:56

pcv_dental_modifier

PCV_ACTION_CODE_HISTORY pcv_dental_status

PCV_DENTAL_HISTORY
pcv_status_code
3.3.1 SCRN_ 3.3.2 SCRN_ 3.3.3 SCRN_ PCV_TRAINING
pcv_locations
SYS - Process SYS - Search SYS - Produce pcv_volunteer
Pre-Service Volunteer Pre-Service
Medical Data Information pcv_metsdbms Medical PCV_PROJECT
Reports

PCV_VOLUNTEER
PCV_METSDBMS PCV_MEDICAL_REPORTS

PCVDBMS

PCV_MEDICAL_LETTERS
PCV_VOL_KIT

3.3.4 SCRN_
Diagnosis_Reference SYS - Process Health_Record_Locations
Administrative
Tasks 3.3.5 SCRN_
SYS - Produce
Nurse Letters

Medications_Reference

MEDDBMS SCREEN_LETTER_TYPE

3.3.1 SCRN_SYS - Process Pre-Service Medical Data

Description: Allows entry of all clinical, chron notes, problem list, accommodations for an
applicant. The form is comprised of several pages (main, clinical, notes, address,
problem list, nurse letters, history, holds, dental, ltrs/rpts).

3.3.2 SCRN_SYS - Search Volunteer Information

Description: Quick search tool for volunteer name/SSN and address.

3.3.3 SCRN_SYS - Produce Pre-Service Medical Reports

Description: This menu contains a list of statistical management reports designated during the
design phase of the pre-service medical system.

3.3.4 SCRN_SYS - Process Administrative Tasks

Description: Leads to valid list for diagnosis maintenance, medication maintenance, and valid
reviewers, staging nurses, and locations

3.3.5 SCRN_SYS - Produce Nurse Letters

Description: This Form allows the ad-hoc creation of nurse letters to an applicant. Examples
are referrals, field consults, Medevac orientation, etc...

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3.6. 3.4 QTRSC (SV-

3.4 QTRSC
04 Data Flow)
System Architect
3.4.1 Process 3.4.2 Process 3.4.3 QTRS -
Mon Oct 16, 2006
QTRS Training QTRS Reports Process Latest
14:16
Class Allocation
Season

QTRS Data QTRS Reporting Data PRG_LATEST_ALLOC_SEASON

VRSIO

PRG_PROJECT PRG_TRAINING_CLASS

3.4.4 QTRS -
Load VRSIO
QTRS Data
Into PCVDBMS

PCV_PROJECT PCV_TRAINING

PCVDBMS

3.4.1 QTRS - Process QTRS Training Class

Description: Allows user to add or update training classes using PATS Data Entry Panels.

3.4.2 QTRS - Produce QTRS Reports

Description: There are many report submenus in QTRS:
1. QTRS Reports Menu
2. Trainee Tracking Reports Menu
3. Training Reports Menu
4. Project Reports Menu
5. Sector Reports Menu
6. Volunteer Reports Menu
7. Crisis Corps Reports Menu
8. Staging Reports
9. IO Reports

3.4.3 QTRS - Process Latest Allocation Season

Description: (QSTATUS) Allows entry of the following data for multiple detail lines: Fiscal
Year, Quarter, Preliminary VAD Due Date and Allocated Flag (Y/N).

3.4.4 QTRS - Load VRSIO QTRS Data Into PCVDBMS

Description: The results of the job (VRSPCVDB.EXEC)
will create a count of the Training Class loaded for the fiscal year and quarter. Also it will create
list PCV_PROJECT Prog_No's not found in PCV_TRAINING.

54
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3.4.1 QTRSC - PATS Data Entry

3.6.1. 3.4.1 QTRSC -

PATS Data Entry (SV-
04 Data Flow)
System Architect
Mon Oct 30, 2006

3.4.1.1 QTRS - 3.4.1.2 QTRS - 3.4.1.3 QTRS - 3.4.1.4 QTRS -

Training Class Project with PRG_PROJECT_TYPES PATS Project Budget Input
Data Entry Assignment Detail & Project Data Entry
Form Plan Panel (BIPS)
Conversion
Form

PRG_ASSIGNMENT PRG_PROJECT_STATUS
PRG_QTRS
PROJPLAN PRG_BIPS
PRG_PROJECT

VRSIO

PRG_MILESTONES prg_project prg_project_types

SUPPORT_CODE SUPPORT_ACTIVITIES

3.4.1.5 QTRS - 3.4.1.6 QTRS - 3.4.1.7 QTRS -

Milestones Project Support_Funding OTAPS Project
Support Description
Activities

3.4.1.1 QTRS - Training Class Data Entry

Description: The QTRS Form is used to create and modify Training Classes. The data entry
form is divided into two main sections. The top section is composed of specific training
class information (including TC Info, Staging Info and Training Info Blocks). The bottom
section identifies assignment and related skill information that the Peace Corps post is
requesting to be filled by one or more trainees.

3.4.1.2 QTRS - Project with Assignment Form

Description: Allows project data to be entered along with VAD Assignment Titles.

3.4.1.3 QTRS - PATS Project Detail & Project Plan Conversion Form
Description: Allows project detail and conversion data to be entered.

3.4.1.4 QTRS - Budget Input Data Entry Panel (BIPS)

Description: Allows budget data entry for the following fields: Country code, Fiscal year,
Budgeted Trainee Input, Budgeted Vol Xfer Extend Input, and Total Budgeted Input.

3.4.1.5 QTRS - Milestones

Description: Allows user to add and update milestone codes, status, and description.

3.4.1.6 QTRS - OTAPS Project Description

Description: Allows OTAPS Project Description Data to be entered.

3.4.1.7 QTRS - Project Support Activities

Description: Allows project support activity data to be entered.

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3.4.2 QTRSC - Process QTRS Reports

3.6.2. 3.4.2 QTRSC -
Process QTRS
Reports (SV-04 Data
Flow)
System Architect

3.4.2.1 QTRS - 3.4.2.2 QTRS - 3.4.2.3 QTRS - 3.4.2.4 QTRS -

Produce QTRS Produce Produce Produce Project
Reports Trainee Training Reports Reports
Tracking Report

QTRS Data Trainee Data Training Data Project Data

VRSIO

Sector Data Volunteer Data Crisis Corps Data Staging Data Training Class Roster Data

3.4.2.5 QTRS - 3.4.2.6 QTRS - 3.4.2.7 QTRS - 3.4.2.8 QTRS - 3.4.2.9 QTRS -
Produce Sector Produce Produce Crisis Produce Produce IO
Reports Volunteer Corps Reports Staging Reports Reports
Reports

3.4.2.1 QTRS - Produce QTRS Reports

Description: Allows user to select form 10 reports:
1. QTRS Country/Region Report for Country
2. QTRS Country/Region Report for Region
3. TCSS Report
4. AA by Season Report
5. Selected AA Report
6. TR/TA Difference Report
7. TR by Country Report
8. TR by AA by Quarter Report
9. TR by Country Yearly Report
10. TR by AA Yearly Report

3.4.2.2 QTRS - Produce Trainee Tracking Report

Description: Allows user to select from 7 reports:
1. Shortfalls Report
2. Overfills Report
3. Scarce Skills Report
4. Restricted Skills Report
5. Program Summary Report
6. Accepts & Pending Accepts Report
7. Staging Roster Report

3.4.2.3 QTRS - Produce Training Reports

Description: Allows user to select from 3 Reports on this menu:
1. SST Matrix

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2. Training Dates by Country/Region Report for a Country

3. Training Dates by Country/Region Report for a Region

3.4.2.4 QTRS - Produce Project Reports

Description: Allows user to select from 11 reports on this menu. Several have been retired so
only the following remain:
1. VAD Assignment by Project Report for a Country
2. VAD Assignment by Project Report for a Region
3. Project Plan Reviews & Status Summary Report
4. Project Plan Profile Report
5. Project Types Report - by Type
6. Project Types Report - by Country
7. Non Project Assignments by Country/Region Report - for a Country
8. Non Project Assignments by Country/Region Report - for a Region
9. Projects with Active Requests Report
10. Projects with Active Volunteers Report

3.4.2.5 QTRS - Produce Sector Reports

Description: Allows user to select from 5 reports on this menu; most are retired. The
Assignments by Sector report is the only one that remains.

3.4.2.6 QTRS - Produce Volunteer Reports

Description: Allows user to select from the 3 reports on this menu:
1. Volunteers and Trainees by Country Report
2. V/T HOR Addresses Report
3. Active PCT/V Report

3.4.2.7 QTRS - Produce Crisis Corps Reports

Description: Allows user to select from one of 5 reports on this menu:
1. Country/Sector Report
2. Country/Roster Report
3. Sector Report
4. Assignment Area Report
5. Assignment Area Historical Report

3.4.2.8 QTRS - Produce Staging Reports

Description: Allows user to select from the following:
1. Changes in Training Class
2. Training Class Profile Report

3.4.2.9 QTRS - Produce IO Reports

Description: Allows user to produce the Training Class Roster for All Employees.

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4.0 Invitation
4. 4.0 Invitation (SV-
04 Data Flow)
System Architect
Fri Oct 13, 2006
09:23

4.1 4.2 CHRS 4.3 VRSDEMO 4.4 Place

ACCOMLIST (PCVDBMS)

Medical Accomodation Data Volunteer Reporting Data

CHRS Data Placement Data

MEDDBMS PCMO VRSIO PCVDBMS

4.1 ACCOMLIST
Description: This application tracks the medical conditions that each country can
accommodate. The list of accommodations that countries can accommodate is compiled
from each of the Peace Corps Posts and specifies the general capabilities of the staff in
country. Users can enter a medical condition in order to receive a list of accommodating
countries or enter a country in order to receive a list of medical conditions that that
country can accommodate.

4.2 CHRS
Description: The Country Health Resources Survey is a data repository for information on
health resources available to each post. Data includes consultants, facilities, health
programs, and medical office information.

4.3 VRSDEMO
Description: VRS Reports - This application serves as a reporting system for the Volunteer
Recruitment and Selection (VRS) office, providing information on the recruitment and
placement of Peace Corps applicants. There are 3 options under this system:
1. Query Volunteer
2. Reports
3. Administrative

4.4 PLACECS
Description: This subsystem of PCVDBMS assists in the placement of applicants into Peace
Corps assignments. Placement officers enter sequential actions into the system that
qualify the applicant, invite the applicant to an assignment, and, finally, monitor the
applicant's acceptance or rejection of this invitation.

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4.1 ACCOMLIST
4.1. 4.1 ACCOMLIST
(SV-04 Data Flow)
System Architect
Thu Oct 05, 2006
08:57

4.1.1. 4.1.2 List Rationales

ACOMLIST - ACCOMODATION_LIST_CHANGES ACOMLIST -
Maintain Produce
Accomodation Reports
Data

ACCOMODATION_LIST Accomodation Grid

accomodation list rpt
SECURITY_LIST Preview List Changes Rpt
PCMOS

Accomodation DB -Access \\pcfs\Agency Folders\VS\Medical Services\VS OMS

Shared\QI\

CODES_PC_COUNTRIES
Accomodation_List

Medical Eyes Only Acom List Country Resource Survey

Non Med Accom List

4.1.4 4.1.3
ACOMLIST - ACOMLIST -
Print Medical Generate Views
Data

4.1.1. ACOMLIST - Maintain Accommodation Data

Description: Allows user to accommodations to the accommodation list.

4.1.2 ACOMLIST - Produce Reports

Description: Allows user to generate multiple reports. Some use the database and others pull
a report from the medical shared folder. The following reports are currently available:
1. List of Rationales
2. Accommodation list
3. Enter List Changes
4. List Changes Report
5. Accommodation Grid

4.1.3 ACOMLIST - Generate Views

Description: Allows user to generate various views of the data including the following:
1. Accommodation List
2. Accommodation List by Country
3. Link to Country Resource Survey

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4.1.4 ACOMLIST - Print Medical Data

Description: Allows medical staff to print an accommodation list report for selected
accommodations which will be displayed on the top of the report. Also allows non
medical staff to print accommodation list report without specific accommodations listed at
the top of the report.

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4.2 CHRS
4.2. 4.2 CHRS (SV-
04 Data Flow)
System Architect
Thu Oct 05, 2006
11:39

Section9_Other
Section1_Office Section9_Facilities
Section1_Supplies 4.2.1 CHRS - Section8_Facilities
Section4_Hazard Update Survey Section8_Contacts
Section4_Other Section7_Hosp_Info

Section5_Health_Train Section7_Contacts

Section5_Screen_Other Section6_Ratings
Section5_IMM_Other Section6_Consult

PCMO

PCMOS

CHRS_ADMN
CHRS_APCMOS 4.2.2 CHRS - 4.2.3 CHRS - CODES_REGIONS_CHRS
CHRS_HQ_USER Maintain User CODES_CONSULTANT Maintain
Access Tables Reference CODES_PC_COUNTRIES
Code Table
Data

4.2.1 CHRS - Update Survey

Description: The Country Health Resources Survey is an instrument for the collection of
information about the health care resources available in each of the 77 active Peace
Corps countries. It provides OMS staff and PCMOs with information about country-
specific endemic health problems, common conditions among Volunteers, and availability
and quality of local health care providers, resources, and facilities. It is used to improve
the process of accommodating pre-existing conditions and to permit better responses to
Applicant inquiries. This survey is available to PCMOs online and in Word format.
PCMOs who are unable to access this resource should contact OMS.

4.2.2 CHRS - Maintain User Access Tables

Description: The CHRS Admin will manually maintain the CHRS user data.

4.2.3 CHRS - Maintain Reference Code Table Data

Description: Allows CHRS Admin to maintain data for various code tables used by CHRS.

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4.3 VRSDEMO
4.4. 4.3 VRSDEMO
(SV-04 Data Flow)
System Architect
Fri Oct 13, 2006
08:57

4.3.1 Query 4.3.2 Produce 4.3.3 Perform

Volunteer Reports Administrative
Functions

Volunteer Data Report Data Admin Data

VRSIO

4.3.1 VRSDEMO - Query Volunteer

Description: This function allows user to query volunteer data by various criteria (ssn, last
name, country, etc..)

4.3.2 VRSDEMO - Produce Reports

Description: This function allows the user to select from seven categories of reports:
1. VRS Reports
2. Recruitment Reports
3. Placement Reports
4. Public Affairs Reports
5. Masters International Reports
6. Misc Reports
7. Ideas Reports

4.3.3 VRSDEMO - Perform Administrative Functions

Description: This function allows user to select from 5 administrative options:
1. Recruiter Location
2. Review Congressional BTI
3. Review Regional Allocated BTI
4. Assign Percent Goal by QTR
5. Conversion Ration by QTR

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4.3.2 Produce Reports

4.4.2. 4.3.2 Produce
Reports (SV-04 Data
Flow)
System Architect
Fri Oct 13, 2006

4.3.2.1 4.3.2.2 4.3.2.3 4.3.2.4

VRSDEMO - VRSDEMO - VRSDEMO - VRSDEMO -
Produce VRS Produce Produce Produce Public
Reports Recruitment Placement Affairs Reports
Reports Reports

VRS Data Recruitment Data Placement Data Public Affairs Data

VRSIO

Masters International Data Misc Data Ideas Data

4.3.2.5 VRSDEMO 4.3.2.6 4.3.2.7

- Produce Masters VRSDEMO - VRSDEMO -
International
Produce Misc Produce Ideas
Reports
Reports Reports

4.3.2.1 VRSDEMO - Produce VRS Reports

Description: Allows user to select from one of the following:
1. Worldwide Trainee Input Report (WTIR)
2. Processing Applicants by Program Year
3. Recruiter Activity Report

4.3.2.2 VRSDEMO - Produce Recruitment Reports

Description: This function allows the user to produce any of 17 Reports.

4.3.2.3 VRSDEMO - Produce Placement Reports

Description: There are 14 placement reports available from the Placement Report Menu:
1. Nomination Request Report (NRR)
2. Active Noms by Sector and COI
3. Medical Disposition
4. Medically Qualified Applicants

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5. Couples
6. Applicants Due Placement Decision
7. Screening Average by Desk
8. Alternate Assignment Search Area
9. MPS Applicants by Area/Region
10. Inactive Files
11. Programs Overfilled
12. On-Line Medical Disposition

4.3.2.4 VRSDEMO - Produce Public Affairs Reports

Description: There are 3 reports available from the Public Affairs Report Menu:
1. College Press Release
2. College Press Release for Current/Past Volunteers
3. Applicant Listing

4.3.2.5 VRSDEMO - Produce Masters International Reports

Description: The Masters International Report Menu allows user to select from the following
reports:
1. Applicants/Volunteers for Specific Schools
2. Count of current Trainees/Volunteers by Assignement and College
3. Current Trainees/Volunteers who applied and/or accepted MI program (6,7,8)
4. Current Trainees/Volunteers who applied and/or accepted MI program (2,3,4)
5. All Programs by State/City
6. All Programs and Contact Information
7. MI Nominees by Placement Desk
8. List of Trainees/Volunteers in Country for Program Year

4.3.2.6 VRSDEMO - Produce Misc Reports

Description: Allows user to select from the following reports:
1. Trainees and Evacuees/Transfers to Country for Program Year
2. Peace Corps Counts
3. List of Status Codes
4. List of Action Codes
5. List of Peace Corps Countries & Codes

4.3.2.7 VRSDEMO - Produce Ideas Reports

Description: This menu allows user to select from the following reports:
1. Nomination Request Calendar of Last Date to Nom (open/closed) programs
2. Nomination Request Calendar of Last Date to Nominate - Nbr Trainees requested by
AA/Month
3. Nomination Request Calendar of Close of Invitation - Nbr Trainees requested by
AA/Month

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4.3.2.2 Produce Recruitment Reports

4.4.2.2. 4.3.2.2
Produce Recruitment
Reports (SV-04 Data
Flow)
System Architect

4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 VRSDEMO - 4.3.7 VRSDEMO - 4.3.8
VRSDEMO - VRSDEMO - VRSDEMO - VRSDEMO - VRSDEMO - Regional Office Production by VRSDEMO -
Recruiter Recruiter Nominees by Applicant NomFill Report Nominees by AA Assignment Area Inventory of
Activity Report Nominations for Recruiter Listing Report Report (aka QSA Applicants
Program Year Report Report) Report
Report

Nom Fill Data QSA Data

Nominees by Recruiter Applicant Data RO Nominee Data Applicant Inventory Data
Recruiter Activity Data Recruiter Nom Data

VRSIO

NRR Data College Nominees RO Recruits for College Nominee Counts Noms by AA for College Applicant Count Data App Disposition Data

4.3.10 VRSDEMO - 4.3.11 VRSDEMO - 4.3.12 VRSDEMO -

4.3.9 4.3.13 VRSDEMO - 4.3.14 VRSDEMO - 4.3.15
Current/Cleared Nominees by Count of Nominees by
VRSDEMO - Nominees Attended App Counts per VRSDEMO -
Acceptees, College for College and
NRR College(s) by Regional Office for Recruiters
Trainees, Regional Assignment for
Assignment Report Fiscal Year & Previous Recruits Report
Volunteers by Office/Recruiter Regional Ofc
College Rpt 4 yr
Report

4.3.2.2.1 VRSDEMO - Recruiter Activity Report

Description: Monitoring activity of nominations produced by Regional Office and/or by
recruiter(s) within an office. Applications received are designated by their On File Date.
In addition to showing app counts based on fiscal year, the report also identifies a
snapshot corresponding to “this week” in the calendar year. (“This week” corresponds to
the actual date on which the report is run). Finally, the r11 report includes counts for all
applicants as well as the subset of minority applicants. Also known as: Applicants by
Year.

4.3.2.2.2 VRSDEMO - Recruiter Nominations for Program Year Report

Description: Details the number of nominations made per recruiter in specified office.
Contains the initial assignment / program year assigned to an applicant by recruiter
(before transfers) and the current assignment & program year (after any transfers).

4.3.2.2.3 VRSDEMO - Nominees by Recruiter Report

Description: Details the number of Nominations made per recruiter in specified office.
Contains the initial program area/year assigned to applicant by recruiter (before transfers)
and current program year (possibly transferred by placement).

4.3.2.2.4 VRSDEMO - Applicant Listing

Description: Provides dynamic features to build custom reports.

4.3.2.2.5 VRSDEMO - NomFill Report

Description: Lists Unfilled Program Requests by Quarter, sorted by either COI or by
Assignment Area name. Also called Unfilled Requests report. This report was retired
with mainframe migration.

4.3.2.2.6 VRSDEMO - Regional Office Nominees by AA Report

Description: Displays a one-page summary of the counts of nominees made by each
Regional Office into Skill Sectors and AA’s for a given program year. The report can also

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12/16/2009

show results by population based on ethnicity. (The report uses the Initial Program Year
assigned to a nominee before any transfer(s) are made by Placement.)

4.3.2.2.7 VRSDEMO - Production by Assignment Area Report (aka QSA

Report)
Description: Provides VRS/Recruitment’s official production report on initial nominations
made (not including transfers) and trainees made (including transfers), compared to the
nomination goals and trainee goals, in a specified Program Year for either All VRS and/or
a selected Regional Recruiting Office.

4.3.2.2.8 VRSDEMO - Inventory of Applicants Report

Description: Lists inventory of applicants for a specified regional office (and) recruiter by ALL
applicants or RTN (Ready To Nominate) applicants. The lists are sorted by recruiter,
applicant.

4.3.2.2.9 VRSDEMO - NRR

Description: Nomination Request Report for Recruitment. Provide the Placement Office with
an NRR printout listing all, or, a selection of NRR requests created by Placement
Officers. This report will provide Placement the ability to review requests for content and
to monitor total numbers of noms/transfers within applicant pools.

4.3.2.2. 10 VRSDEMO - Current/Cleared Acceptees, Trainees, Volunteers by

College Rpt
Description: List volunteer profile by field of study for all currently PC trainees/volunteers and
cleared applicants who are alumni of specified school.

4.3.2.2.11 VRSDEMO - Nominees by College for Regional Office/Recruiter

Report
Description: Lists all recruits (from Nominee status and higher) by college for a specific
regional office and recruiter for range of program years.

4.3.2.2.12 VRSDEMO - Count of Nominees by College and Assignment for

Regional Ofc
Description: Lists the count of all nominees by college and assignment area made by a
specific regional office for a given program year & quarter. The report also includes
optional parameter of including a range of graduation year(s).

4.3.2.2.13 VRSDEMO - Nominees Attended College(s) by Assignment

Report
Description: For any given school and graduation period, lists the count and profile of
nominees by AA for a selected program year. Includes optional parameters of using a
range of graduation year(s) for these nominees.

4.3.2.2.14 VRSDEMO - App Counts per Regional Office for Fiscal Year &
Previous 4 yr
Description: Lists the count of applicants for VRS sorted by Regional Office in a selected 5-
year period. This report uses the fiscal year entered and the prior four years to establish

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4.3.2.2.15 VRSDEMO - Recruiters Recruits Report

Description: Shows the (current or final) disposition of all the applicants ever made by a
recruiter(s) in a Regional Office.

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4.4 PLACECS
4.5. 4.4 PLACECS
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
12:10

4.4.1 Place - 4.4.2 Place - 4.4.3 Place - 4.4.4 Place - 4.4.5 Place - 4.4.6 Place - 4.4.7 Place - 4.4.8 Place -
Nominate Place Volunteer Upate Process Review Medical Update Update Staging Allocate
Volunteer Applicant Master Dates Volunteer SSN Training Data Training Class
Status International
Applicant

Nomination Data Placement Data Applicant Status Data MI Applicant Data Medical Dates Training Data Allocation Data
Vol SSN

PCVDBMS

L&S Report Data Placement Report Data

Status Data SSN/Name Data Roster Data NRR Data Volunteer Name
Hold Status Data

4.4.9 Place - 4.4.10 Place - 4.4.11 Place - 4.4.12 Place - 4.4.13 Place - 4.4.14 Place - 4.4.15 Place - 4.4.16 Place -
Review Review Query Training Class Update Update Produce Legal Produce
Volunteer Applicant Hold SSN/Name Roster Nomination Volunteer Name & Security Placement
Status History Status Request Data Reports Reports

4.4.1 Place - Nominate Volunteer

Description: Used by Recruitment when working to nominate an applicant. They can update
action codes such as INT, RTN, NOM and to nominate an applicant into a particular
Assignment and to enter applicant qualifications.

4.4.2 Place - Place Volunteer

Description: This panel allows Placement to access and update contact information.

4.4.3 Place - Upate Applicant Status

Description: This panel allows you to update the applicant's status in the application process.

4.4.4 Place - Process Master International Applicant

Description: This panel is used by the Master's International Programs Coordinator to track
MI applicants.

4.4.5 Place - Review Medical Dates

Description: The Medical Panel allows the user to review the interactions between the
Applicant and the Screening Unit, to verify Applicant medical and dental clearance, and
to identify reviewing Nurse and the Staging Nurse.

4.4.6 Place - Update Volunteer SSN

Description: Occasionally, the Social Security Number has been inputted incorrectly in the
database. This screen allows user to update the new SSN, write a comment about the
reason for the change, along with the old SSN; include the incorrect SSN with the
comment.

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4.4.7 Place - Update Staging Training Data

Description: Update training information during staging.

4.4.8 Place - Allocate Training Class

Description: This panel allows you to input Trainee Allocation data (allowing Placement a
means to communicate the ability of VRS to place trainees into a class).

4.4.9 Place - Review Volunteer Status History

Description: Access this panel from the Applicant Data Panel and gives you a history of the
Applicant's actions.

4.4.10 Place - Review Applicant Hold Status

Description: This panel allows the user to review the applicant's current holds, flags and
restrictions, and the dates of these actions.

4.4.11 Place - Query SSN/Name

Description: By using this panel, you can query the previous panels that can be reviewed
from the PC-DBMS Data Entry Panel. Also, you can search for applicants nominated to
a particular assignment area or invited to a training class.

4.4.12 Place - Training Class Roster

Description: Used by the Staging Unit and the Country Desks.

4.4.13 Place - Update Nomination Request Data

Description: This is the placement EQU panels used to update nomination request data (nrr).
There are 3 panels that support this function. first panel allows user to unpdate
nomination request. Second panel allows the user to provide more information on the
Nomination Request Report regarding program information, language skills needed, and
regional information. A third panel s used to add various skill components (which
include: A, B, C, D and E) for the NRR.

4.4.14 Place - Update Volunteer Name

Description: Occasionally, name information may be incorrectly initially inputted when the
applicant first applied. But more often, this panel is used to change an applicant's name if
he or she has recently gotten married and he or she has decided to change his or her
name. Applicants need to provide documentation of a legal name change.

4.4.15 Place - Produce Legal & Security Reports

Description: These are reports that are used by the either the Placement Eligibility or by the
Suitability and Security Specialists (please refer to either the Placement Eligibility or the
Suitability and Security Specialist as resources for more information regarding these
reports.)

4.4.16 Place - Produce Placement Reports

Description: Produce reports used by Placement Officers, Placement Assistants, the Program
Analyst, the MI Coordinator or by the Administrative Clerk. The reports listed in this
menu highlighted in white have been migrated to the VRS Reporting System and no
longer work through Mainframe.

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4.4.15 Produce Legal & Security Reports

4.5.13. 4.4.15
Produce Legal &
Security Reports (SV-
04 Data Flow)
System Architect

4.4.15.1 Place 4.4.15.2 Place - 4.4.15.3 Place - 4.4.15.4 Place - 4.4.15.5 Place -
- Produce Skill Produce Negative Produce Listing of Produce List of Produce List of
Desk EOD by Actions Report Suitability Rejects Applicants on applicants on
Season legal hold by COI legal hold by FIFO

Skill Data Negative Action Data Applicants on Hold Data

Suitability Reject Data Legal Hold Applicant Data

PCVDBMS

Weekly Statistical Data NAC Training Class Summary Data Roster Data
Statistical Summary Data NAC Tracking Data

4.4.15.6 Place - 4.4.15.7 Place - 4.4.15.8 Place 4.4.15.9 Place - 4.4.15.11

Produce Statistical Produce Weekly - Produce NAC Produce NAC Place -
Summary of Files on Activity Report Tracking Data Training Class Produce
Hold or flagged Statistics Entry Report Summary Report Staging Roster

4.4.15.1 Place - Produce Skill Desk EOD by Season

Description: Allows security coordinator to produce a report of report of skills by desk and by
season. FRC List; user enters fiscal year, season. The list contains the last and first
name, SSN, status, AA, training class.

4.4.15.2 Place - Produce Negative Actions Report

Description: Allows security coordinator to produce a report of negative actions. The report
contains the SSN, applicant name, status code, assignment code, date of last status
date.

4.4.15.3 Place - Produce Listing of Suitability Rejects

Description: Allows staff to run report of suitability rejects based on start and end date range.
The reports lists the SSN, name, status code and change date.

4.4.15.4 Place - Produce List of Applicants on legal hold by COI

Description: Lists applicants with at a level 3 that have been legally flagged. Information
listed includes: SSN, name, marital status, AA, COI date, season, evaluator initials,
placement officer initials, current status & status date, hold date, days on hold, and legal
hold code.

4.4.15.5 Place - Produce List of applicants on legal hold by FIFO

Description: Produces report of all applicants in a legal hold status by first in first out order.
The list contains the SSN, name, marital status, AA, COI date, season, evaluator initials,
placement officer initials, current status & status date, hold date, days on hold, and legal
hold code.

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4.4.15.6 Place - Produce Statistical Summary of Files on Hold or flagged

Description: Produces statistical summary report of files either on hold or flagged. The
information contains the following information by level and season: nbr on hold for legal,
nbr on hold for sloan, nbr on hold for div, nbr on hold for dep, swos, fiobs, mil, intel, citz
and sum of these.

4.4.15.7 Place - Produce Weekly Activity Report Statistics

Description: Allows staff to produce report on weekly statistics. They may enter a starting
date and a report containing the following information is displayed:

4.4.15.8 Place - Produce NAC Tracking Data Entry Report

Description: The NACUP form allows you to query an applicants NAC by SSN or name. The
NAC information displayed contains: NAC sent date, NAC received, clearance, clearance
date, fingerprints and cias status.

4.4.15.9 Place - Produce NAC Training Class Summary Report

Description: Allows staff to pull a NAC Training class summary for a specified program year
and season. The information provided includes: training class number, country name,
staging start date, staging end date, start at training site and end at training site, total
accepts, total NACS sent, total NACS not sent, total NACS received, total nbr positive
dispositions, total nbr negative dispositions.

4.4.15.11 Place - Produce Staging Roster

Description: This report provides two tables. The first identifies the country, country code,
fiscal year, training class identifier, the COI date, staging date, the Staging Coordinator,
and the date that Trainee arrives in country, and the number of Trainees Requested.
The second table provides information on the assignment number, the applicant name,
the Social Security Number, the gender, marital status and ethnic code, the last action
taken, the status code of the applicant, whether or not the applicant accepted an
invitation, whether or not the applicant attended the staging event, and whether or not
they departed from the staging event.

4.4.15.12 Place - Produce World Wide Trainee Input Report

Description: Data from this report, called the Worldwide Trainee Input Report is used by the
Placement Program Analyst create a document, also called the Worldwide Trainee Input
Report. The Worldwide Trainee Input Report created by the Program Analyst is used to
report to out to the Office of Budget Planning and Finance, along with other departments
within the Agency trainee information data.

4.4.15.13 Place - Produce World Wide Project Summary Report

Description: This report is used by the Placement Program Analyst to report out to the Office
of Budget Planning and Finances the trainee information data.

4.4.15.14 Place - Produce Trainee Tracking Report

Description: The Accepts and Pending Accepts Report returns a roster listing individuals that
have a CURRENT STATUS of INVITEE or ACCEPT in the indicated Training Class. To
obtain a roster of actual members of a Training Class regardless of the current status of
the member Trainees or Volunteers, run the Staging Roster Report. This report
documents the names of the applicants (and their projects) who have been invited and
who have accepted their invitation by Training Class. It also documents the names of the

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applicants who have accepted but have not made a final decision on accepting their
invitation.

4.4.15.15 Place - Produce Files Nominated but not Received Report

Description: This report is used primarily by the Administrative Clerk to identify files of
applicants that have not arrived to the Placement Office.

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4.4.16 Produce Placement Reports

4.5.14. 4.4.16
Produce Placement
Reports (SV-04 Data
Flow)
System Architect

4.4.16.1 Place - 4.4.16.2 Place - 4.4.16.3 Place - 4.4.16.4 Place - 4.4.16.5 Place 4.4.16.6 Place - 4.4.16.7 Place - 4.4.16.8 Place
Produce Long Produce Minority Produce Produce - Produce Produce Produce - Produce
Ago Nomination Report Screened Files Pending Files Training Class Applicants in
Minority List by Country Fill
Report by Placement by Desk Report Breakout Report Placement by
Desk Assignment Area
Report
Officer
Report

Old Nom Data Minority Nom Data Screened Applicant Data Pending App Data Country Fill Data
Minority by Desk Data TC Demographic Data App AA Area Data

PCVDBMS

Active Nom Data Invitation Data Staging Roster Data WWTIR Data Project Summary Data TRR Data Missing File Data

4.4.16.9 Place - 4.4.16.10 Place 4.4.16.11 4.4.16.12 Place 4.4.16.13 Place - 4.4.16.14 Place 4.4.15.15 Place -
Produce Active - Produce Place - - Produce World Produce World - Produce Produce Files
Nominee Report Quarterly Wide Trainee Wide Project Trainee Nominated but not
Produce
Invitation Report Input Report Summary Report Tracking Report Received Report
Staging Roster

4.4.16.1 Place - Produce Long Ago Nomination Report

Description: This report is used to identify active applicants who have been nominated for a
period of time and are still at the three level (NOM). The prompt is for the code for the
skill desk you want to consider applicants from.

4.4.16.2 Place - Produce Minority Report

Description: When applying to the Peace Corps, applicants have the option to record their
ethnicity. This report tracks applicants at the three level and their ethnic status. The
ethnic codes reported are between 1 and 5.

4.4.16.3 Place - Produce Screened Files by Placement Officer

Description: This report is designed to identify applicants who have been screened so the
Placement Officer can work to invite them for a possible assignment.

4.4.16.4 Place - Produce Pending Files by Desk Report

Description: This report will list applications pending by placement desk and invited more than
10 days.

4.4.16.5 Place - Produce Minority List by Desk

Description: Similar to the Minority Report at the three level; the data collected in this report
include: applicant name, Social Security number, ethnicity, assignment area number,
status code, last change date, screening date, medical kit received date, medical
qualification date, and nomination kit received.

4.4.16.6 Place - Produce Training Class Breakout Report

Description: This report captures the demographics of invitees or trainees in training classes
in a fiscal quarter. The data captured are country name, Training Class, Close of
Invitation Date, Accepts Pending, Number of males, number of females, number of

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minority, percent of minorities in the training class, number of African-Americans, number

of Hispanic American, number of American Indian and Alaska Native, number of Asian
American and Pacific Islander, number of Multi-Ethnic invitees or Trainees, and number
of invitees and Trainees between the ages of 20 and 29, 30 and 39, 40 and 49, 50 and
59, and people above age 59.

4.4.16.7 Place - Produce Applicants in Placement by Assignment Area

Report
Description: Data captured includes applicant name (last name only), Social Security
Number, assignment area number, status code, last change date, language, availability
date.

4.4.16.8 Place - Produce Country Fill Report

Description: Similar to the Quarterly Invitation by Assignment Area Report, this report is used
to track the invitation fill rate of pools of applicants by invitation quarter. The Country Fill
Report sorts by Country rather than by Assignment Area.

4.4.16.9 Place - Produce Active Nominee Report

Description: This report captures data on the nominees (or Trainees or Volunteers) for a
particular Assignment Area Number or Training Class.

4.4.16.10 Place - Produce Quarterly Invitation Report

Description: This report and the Country Fill Report are used primarily by the Supervisory
Volunteer Placement Specialist, the Placement Manager, Program Analyst and the Chief
of Operations to track the invitation fill rate of pools of applicants, the close of invitation of
the program, and how far before the close of invitation the applicants in the pool were
invited. The Quarterly Invitation by Assignment Area Report sorts applicant pools by
Assignment Area, while the Country Fill Report sorts applicant pools by countries.

4.4.16.11 Place - Produce Staging Roster

Description: This report provides two tables. The first identifies the country, country code,
fiscal year, training class identifier, the COI date, staging date, the Staging Coordinator,
and the date that Trainee arrives in country, and the number of Trainees Requested.
The second table provides information on the assignment number, the applicant name,
the Social Security Number, the gender, marital status and ethnic code, the last action
taken, the status code of the applicant, whether or not the applicant accepted an
invitation, whether or not the applicant attended the staging event, and whether or not
they departed from the staging event.

4.4.16.12 Place - Produce World Wide Trainee Input Report

Description: Data from this report, called the Worldwide Trainee Input Report is used by the
Placement Program Analyst create a document, also called the Worldwide Trainee Input
Report. The Worldwide Trainee Input Report created by the Program Analyst is used to
report to out to the Office of Budget Planning and Finance, along with other departments
within the Agency trainee information data.

4.4.16.13 Place - Produce World Wide Project Summary Report

Description: This report is used by the Placement Program Analyst to report out to the Office
of Budget Planning and Finances the trainee information data.

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4.4.16.14 Place - Produce Trainee Tracking Report

Description: The Accepts and Pending Accepts Report returns a roster listing individuals that
have a CURRENT STATUS of INVITEE or ACCEPT in the indicated Training Class. To
obtain a roster of actual members of a Training Class regardless of the current status of
the member Trainees or Volunteers, run the Staging Roster Report. This report
documents the names of the applicants (and their projects) who have been invited and
who have accepted their invitation by Training Class. It also documents the names of the
applicants who have accepted but have not made a final decision on accepting their
invitation.

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5.0 Staging

5. 5.0 Staging (SV-

04 Data Flow) Staging EOD Data
System Architect
Tue Oct 17, 2006
07:50
5.2 STAGING 5.3 STGEDCS
PCV_VOLUNTEER

EOD_DATE
Staging Data

Oracle - VRSIO PCVDBMS

Volunteer Roster Data

5.1
PCVROSTR

5.1 PCVROSTR
Description: Accessed thru Oracle Apps menu - Oracle client server.

5.2 STAGING
Description: The Staging Unit is responsible for pre-departure orientation of volunteers. This
orientation is held immediately before PC trainees leave the US for their overseas
assignment. It includes activities for trainees to get to know each other, complete PC
forms, address questions and concerns, form positive expectations for service, and build
team spirit.

5.3 STGEDCS
Description: This is a subsystem to VRSINFO.
Used to enter the EOD date. The Status Code field/column should be updated from 6C to 7C
signifying the student-applicant has gone from a status of Acceptee to Trainee.

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5.1 PCVROSTR
5.1. 5.1 PCVROSTR
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
12:32

5.1.1 5.1.2 5.1.3 5.1.4

PCVROSTR - PCVROSTR - PROG_NAME PCVROSTR - PCVROSTR -
Produce Produce Produce Labels Produce
Address Roster Staging Roster Rooming List
Report

Multiple PCV_Volunteers
Country in PROG_NAME
PCV_Volunteer
PCV_VOLUNTEER
PCV_ADDRESS curr pcv_address Pcv_Volunteer

PCVDBMS

Pcv_VOLUNTEER = 'HLD' status PCV_ADDRESS = 'HOR'

PCV Volunteer

Volunteer Data
pcv-volunteer PCV_AA_COMPONENT

5.1.5 5.1.6 5.1.7 5.1.8

PCVROSTR - PCVROSTR - PCVROSTR - PCVROSTR -
Produce Hold Produce Roster Produce Home Produce Debit
Roster Report by Assignment of Record Card Report
Area Report

5.1.1 PCVROSTR - Produce Address Roster

Description: Choose the Report - Address Roster. Specify a country and a year (class
number is optional). Click on Preview button. A report should be generated meeting the
criteria(s) specified.

5.1.2 PCVROSTR - Produce Staging Roster

Description: Choose the Report - Staging Roster. Specify a country and a year (class
number is optional). Choose a sort order - Name or State. Click on Preview button.
When the report comes up, click on the Labels button and labels of the people listed on
the report should be sent to the default printer. A report should be generated meeting the
criteria(s) specified.

5.1.3 PCVROSTR - Produce Labels

Description: Choose the Report - Staging Roster. Specify a country and a year (class
number is optional). Choose a sort order - Name or State. Click on Preview button.
When the report comes up, click on the Labels button and labels of the people listed on
the report should be sent to the default printer.

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5.1.4 PCVROSTR - Produce Rooming List Report

Description: Choose the Report - Rooming List. Specify a country and a year (class number
is optional). Click on Preview button. The rooming list creates a word document that
runs some VBA macros.

5.1.5 PCVROSTR - Produce Hold Roster Report

Description: Choose the Report - Hold Roster. Specify a country and a year (class number is
optional). Choose a sort order - Name or State. Click on Preview button.

5.1.6 PCVROSTR - Produce Roster by Assignment Area

Description: Choose the Report - Roster by AA. Specify a country and a year (class number
is optional).

5.1.7 PCVROSTR - Produce Home of Record Report

Description: Choose the Report - Home of Record. Specify a country and a year (class
number is optional). Choose a sort order - Name or State. Click on Preview button.

5.1.8 PCVROSTR - Produce Debit Card Report

Description: Choose the Report - Debit Card List. Specify a country and a year (class
number is optional). Choose a sort order - Name or State. Click on Preview button.
Another screen comes up asking for Obligation Number and Fiscal Number. Click on OK
button. When the report comes up, click on the Labels button and labels of the people
listed on the report should be sent to the default printer.

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5.2 STAGING
5.2. 5.2 STAGING PCVDBMS
(SV-04 Data Flow)
System Architect
Tue Oct 17, 2006
08:32

PCV_Volunteer

Staging_Cost

5.2.1 5.2.2 5.2.3 5.2.4

Staging_Staff
PROG_NAME STAGING - STAGING - STAGING - STAGING -
Create/Update Maintain Maintain Maintain
Staging Event Approved Staff Staging Staff Staging Cost
List Types List Types List

Training Class Data

PRG_STAGING NON-PC Person Approved_Staff Staff_Assignment_Ref Staging_Cost_Ref

Oracle - VRSIO

Hotel Data Staging Report Data

5.2.5 5.2.6
STAGING - STAGING -
Maintain Produce
Staging Hotel Staging Reports
List

5.2.1 STAGING - Create/Update Staging Event

Description: Allows user to enter staging data for selected training class.

5.2.2 STAGING - Maintain Approved Staff List

Description: Allow user to maintain list of approved staff for stagings. The approved staff for
stagings may be peace corps staff or others.

5.2.3 STAGING - Maintain Staging Staff Types List

Description: Allow user to maintain list of the type of staff assignments.

5.2.4 STAGING - Maintain Staging Cost Types List

Description: Allow user to maintain list of staging costs.

5.2.5 STAGING - Maintain Staging Hotel List

Description:

5.2.6 STAGING - Produce Staging Reports

Description: Staging Reports available:
1. Rooming List Report
2. Staging Calendar Report
3. Staging Summary Report
4. Hotel Report
5. Hotel Needs by City report
6. Staging Staff Report
7. Staging Factsheet Report
8. Staging Cost by Event Report
9. Flight Option Request Report
10. Staging Costs by Hotel Report

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5.3 STGEDCS
5.3. 5.3 STGEDCS
(SV-04 Data Flow)
System Architect
Tue Oct 10, 2006
09:28

5.3.1 5.3.2 5.3.3 5.3.4

STGEDCS - STGEDCS - STGEDCS- STGEDCS -
Update Training Produce Produce Placement
Class Roster Reports Marketing Query
Reports

Marketing Data Placement Data

Training Class Roster Data Staging Report Data

VRSIO PCVDBMS

5.3.1 STGEDCS - Update Training Class Roster

Description: Query an existing training class by entering Country Location Code, Year, Class
Number, and Quarter and pressing enter key. If class found, additional training &
volunteer data should be returned to screen including dates for Staging and Training.

5.3.2 STGEDCS - Produce Reports

Description: Calls Regina to produce reports. Those on the menu include:
1. Staging Roster
2. TCSS
3. Changes in Training Class
4. Program Summary by Training Class by quarter
5. Training Class Roster for Accepts and Pending Accepts
6. Training Class Profile Report
7. Accept Slips by Training Class

5.3.3 STGEDCS- Produce Marketing Reports

Description: Brings up the Statistical Reports Menu:
1. VOLDATA stats on current PCVs
2. PCSTAT accessess PPA statistical report menu
3. Quit returns to FO main menu
4. CNTYSTAT stats on PCV in a given country
5. COLLHIST counts of PCVs for a given college, by country
6. MAJOR - major, grad date, aa and country of pcvs for given college
7. CTCOLL counts apps, noms, and Ts for given college
8. CTSRC counts apps, noms, and Ts for a given source code
9. COLLBYAA counts noms and Ts by AA for given college
10. HOMETOWN list of clear acceptees for give zip code range
11. AABYCNTY count of volunteers by AA and country
13. VOLBYCOL data on current PCVs from a given college
14. OMR - Office of Minority Recruitment Reports Menu

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5.3.4 STGEDCS - Placement Query

Description: This application was migrated from the Mainframe during the Mainframe
Migration project. It consists of one screen that allows the Staging office to Enter on
Duty (EOD) trainees and several volunteer-related reports. It is planned to be converted
and incorporated into the ColdFusion STAGE system.

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6.0 PST

6. 6.0 PST (SV-04

Data Flow)
System Architect
Tue Oct 17, 2006
08:47

6.1 LANGTEST 6.2

CONTRACT

Volunteer Language Test Data Contract Data

Language Database - Contract Database-

Access Access

6.1 LANGTEST
Description: This application retains Peace Corps Volunteers Language Testing Scores. All
volunteers are given a Language Proficiency Interview (LPI) to determine their oral
proficiency level. The LPI is based on a scale with four major levels: Novice,
Intermediate, Advanced and Superior. Volunteers' language skills are assessed three
times throughout their service: entry PST, exit PST, COS. Each post sends scores to
headquarters, where they are then imported/recorded in the Language Testing Score
application.

6.2 CONTRACT
Description: This is a central database containing the personal, professional, and background
information of candidates for short-term contracting opportunities with Peace Corps for
PSTs, ISTs, workshops, etc. These candidates are referred to the STAU by posts,
specialists, or other trainees. Other candidates with knowledge of Peace Corps trainings
may also apply. The Short Term Assistance Unit (STAU) does yearly mailings to active
applicants in the database informing them of new opportunities while encouraging them
to update their files. After receiving requests from posts or colleagues at headquarters,
the STAU contacts qualified applicants from the database

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6.1 LANGTEST

6.1. 6.1 LANGTEST PCVDBMS

(SV-04 Data Flow)
System Architect
Tue Oct 17, 2006
08:54
TBLFROMUNIXVOLPD

PST Language Scores EXCEL Templates

6.1.1 6.1.2
LANGTEST - LANGTEST -
Maintain Export COS Language Scores
Language Test Volunteer Data
Scores from
PCVDBMS

LANGUAGESCORES languagescores

Language Database - Access

LanguageScores
qryAppendtable

6.1.3 6.1.4
LANGTEST- LANGTEST-
Import Track
Volunteer Language
Language Testing Scores
Scores

TRACKING.XLS
PST Language Test Scores COS Language Test Scores

EXCEL - Language
Test Scores from Post S:\CEN\CENTER_
OPERATIONS\DATABASE\LANGUAGE
TESTING SCORES\PRODUCTION COPY\

6.1.1 LANGTEST - Maintain Language Test Scores

Description: Each post sends scores to headquarters, where they are then imported/recorded
in the Language Testing Score application.

6.1.2 LANGTEST - Export Volunteer Data from PCVDBMS

Description: Allows user to search PCVDBMS for Volunteer data to export to Excel for a given
fiscal year based on oath date. There are two formats available for this: PST or COS.

6.1.3 LANGTEST- Import Volunteer Language Scores

Description: Import Volunteer the Language Scores from Excel spreadsheets sent by the
posts. There are two different types of spreadsheets that can be imported: PST and
COS. There are approximately 4000 PST language scores loaded and 3000 COS
language scores per fiscal year.

6.1.4 LANGTEST- Track Language Testing Scores

Description: This process allows user to link to the consolidated list of language scores on the
Centers shared drive. The Center uses this spreadsheet to track who has or has not sent

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in their PST and/or COS language scores based on the number of training classes they
have for the fiscal year.

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6.2 CONTRACT

6.2. 6.2 Contract (SV-

04 Data Flow)
System Architect
6.2.1 6.2.2 6.2.3 6.2.4
Tue Oct 17, 2006
CONTRACT - CONTRACT - CONTRACT - CONTRACT -
08:34 Maintain Maintain
Search Maintain
Contractor DB Contractor Data Contractor Contractor
Experience Evaluations

tblsearch tblContractor tbldetail tblevaluation

Contract Database- Access

Summary of Experience Rpt Data

Qualification Summary Rpt Data
tblresume tblsalaryhistory tblwish2005
Contractor List Rpt Data

Mailing Label Data

6.2.5 6.2.6 6.2.7 6.2.8
CONTRACT - CONTRACT - CONTRACT - CONTRACT - USPSC Summary Rpt Data
Maintain Maintain Maintain Produce
Contractor Contractor Contractor Wish Contractor
Resumes Salary History List Reports

6.2.1 CONTRACT - Search Contractor DB

Description: Allows user to search for available contractors.

6.2.2 CONTRACT - Maintain Contractor Data

Description: Allows user to add, update, and inactivate available contractors.

6.2.3 CONTRACT - Maintain Contractor Experience

Description: This function allows user to maintain data on each contractor's individual
contracts and resulting experience.

6.2.4 CONTRACT - Maintain Contractor Evaluations

Description: Allows user to enter evaluation data for a contractors performance.

6.2.5 CONTRACT - Maintain Contractor Resumes

Description: Allows user to maintain each contractors resume on file.

6.2.6 CONTRACT - Maintain Contractor Salary History

Description: Allows user to maintain salary history for each contractor.

6.2.7 CONTRACT - Maintain Contractor Wish List

Description: Allows user to maintain contractor's desired positions.

6.2.8 CONTRACT - Produce Contractor Reports

Description: Allows user to run various reports from the contractor database including:
1. Qualification Summary Report
2. Summary of Experience Report
3. List of Contractors
4. Mailing Labels
5. USPSC Qualifications Summary

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7.0 Service

7. 7.0 Service (SV-04 PCVDBMS

Data Flow)
System Architect
Wed Oct 25, 2006
14:17
PCV Data PCT/PCV Data

7.1 CATS 7.2 FORPOST 7.3 MEDPAY 7.4 VIDA 7.16 MALARIA

Volunteer Malaria Survey Data

Center Activities Post Financial Data Medical Case Data Volunteer Data

CATS Database - Post Financial MEDDBMS Post Volunteer Antimalarial Survey

Access Database - Access Database -Access Database - Access

Individual Post Financial Data

Limited Medical Case Data

7.5 FORHQ 7.6 ODYSSEY 7.7 IMCMS 7.8 7.9 SPA

PROJPLAN

Conolidated Post Financial Data Spa Database - Access

PC Financial Data Project Plan Data

FORHQ SQL DB Odyssey General Project Plan Database - SPATABLES - Access

Ledger Database Access

7.10 7.11 VOLVIGN 7.12 CENPSR 7.13 CIRF 7.14

VOLSTORY PARTNERS

User Story Volunteer Story Project Status Data CIRF Data Partnership Data

INTERNET DB Volunteer Story Database - Project Status Review Excel Partnership Database -
Access Database - Access Access

7.1 CATS
Description: Center's Activity Tracking System (CATS) is used for administrative
programmatic oversight and for fiscal tracking of each activity request received in the
Center from overseas posts, and for activity requests that have been granted internally.
CATS retains information on the activity, its relation to a country project, its primary
sector area, scheduled implementation dates and participant levels, the activity's
expected objective and results, the requested levels of Center support (along with
projected post and host country support) and intended purpose of such support. For
those activities that are to receive Center support, information is collected on how the
approval support is allocated. Once an activity is complete, information is collected on
final participant counts by gender, final costs by budget line, cumulative activity final
costs, and any outcome or learning that can be collected from the activity. (This
application consists of a front-end and back-end version. The front-end version is located
on the users' D drive).

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7.2 FORPOST
Description: Financial Operations Room at Post assists etc., etc. etc.

7.3 MEDPAY
Description: The Case Management System is used to track Medevac and other types of
medical cases that may occur during a volunteer's service. This system will also track
medical appointments and diagnoses, and it will issue Authorizations for payment (PC
127c).

7.4 VIDA
Description: Volunteer Information Database Application (VIDA) is the overseas volunteer
tracking application. VIDA is the single, non-financial, agency-wide tool for managing
core business processes overseas. VIDA allows for the tracking and management of
volunteer information, information on volunteer counterparts, host agencies, and any
other partners involved in volunteer projects.

7.5 FORHQ
Description: ForPost interface to Odyssey system. Contains summarized reporting data from
all posts for HQ.

7.6 ODYSSEY
Description: Odyssey is the Agency's financial management system. Odyssey converted the
entire Agency to a single web accessible financial management system using Oracle
Financials and third party software. This system is capable of meeting all current federal
financial reporting requirements and flexible enough to meet future requirements. With
the implementation of Odyssey in FY 2004, the Agency replaced a number of stand-
alone financial systems. Previously, the Agency used various stand-alone systems to
satisfy financial management requirements beyond basic accounting. By replacing these
with an integrated system, Odyssey strives to reduce data reconciliation, data entry and
software interface maintenance, while providing a system that links budget execution and
review. The overseas posts are connected to Odyssey via FOR Post.

7.7 IMCMS
Description: The Intranet Medevac Case management System is an Intranet based version of
the MSIP or MEDPAY System (medical applications). IMCMS does not contain the full
functionality of MISP/MEDPAY but does contain all functions needed by the Duty Nurse
to handle a case when not working onsite at Peace Corps. All information entered using
IMCMS is fully accessible and updateable using MSIP/MEDPAY.

7.8 PROJPLAN
Description: The Project Plan database will serve to: Act as a single source of information for
Project Plans and to track the project plan review process. It will link the Project Plan
and/or Concept Paper to PSRs and feedback, as well as, link to the VAD Exchange Data.

7.9 SPA
Description: This is the front-end version of the Small Project Assistance (SPA) Database.
The front end consists of forms and reports employed by users on a regular basis. The
application contains information about the proposals submitted by Volunteers for SPA
Grant funds. More specifically, SPA tracks various information about the PCV and this or

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her community group, HQ's activity classification scheme and numerous development
indicators, number of beneficiaries and participants, amount and description of the final
grant amount, and qualitative data that describes the goals, planning activities and final
results of the project. The application thus makes grant and technical assistance funds
available to support community-based, self-help activities.

7.10 VOLSTORY
Description: This system collects and publishes stories, written by or about volunteers and
their volunteer experiences, for use on the public WEB site.

7.11 VOLVIGN
Description: This application holds short descriptions of Peace Corps Volunteers' activities
during various worldwide projects and locations. Submitted with the annual Project
Status Reports, Country Directors, or other communications, the stories are qualitative
rather than quantitative and primarily illustrate Volunteers' exemplary work. The Director's
Office and Office of Congressional Relations use these stories for publicity.

7.12 CENPSR
Description: The Project Status Review (PSR) database contains information provided by
posts in the annual reports. The database mirrors the Project Status Report form and
contains both qualitative and quantitative information from the posts.

7.13 CIRF
Description: Crime Incident Reporting Form. This form is used to populate and track Crime
Incident Response Forms. The Crime Incident Reporting Form is a form intended to
automate the submission of crime incident data from post to Peace Corps headquarters.
The form consists of crime information used for historical/tracking purposes at posts and
other data utilized by three offices at headquarters: the Inspector General, the Office of
Medical Services, and the Office of Safety and Security. Posts submit crime information
through an MS Office solution that utilizes both MS Excel and MS Outlook. The posts
enter the information into an Excel form and send the data to headquarters using
Outlook.

7.14 PARTNERS
Description: The Partnership Database was created as a knowledge management tool for
staff involved in the negotiation or management of partnerships. It is meant to be used to
track both formal and informal partnership activity. The primary source of data for the
database is the annual Project Status Reports (PSRs), and the associated
documentation (Training Status Reports, Agency Initiative Reports, the Congressional
Addendums, IPBS Strategy Statements, etc.)

7.16 MALARIA
Description: The Antimalaria Tolerance Survey system is used to study and better understand
the factors that influence antimalarial medication compliance. These records will be used
by the staff of Surveillance & Epidemiology Unit of the Office of Medical Services to
collect, analyze and evaluate data from surveys to determine the effectiveness of in-
country health care.

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7.1 CATS
7.1. 7.1 CATS (SV-
04 Data Flow)
System Architect
Wed Oct 04, 2006
12:39

7.1 CATS - 7.2 CATS - 7.3 CATS -

Search Activity Field Request
Tracking for Assistance

CATS Access
Database

7.1 CATS - Search

Description: Allows user to search database and view all other forms and reports.

7.2 CATS - Activity Tracking

Description: Center's Activity Tracking System (CATS) is used for administrative
programmatic oversight and for fiscal tracking of each activity request received in the
Center from overseas posts, and for activity requests that have been granted internally.
CATS retains information on the activity, its relation to a country project, its primary
sector area, scheduled implementation dates and participant levels, the activity's
expected objective and results, the requested levels of Center support (along with
projected post and host country support) and intended purpose of such support. For
those activities that are to receive Center support, information is collected on how the
approval support is allocated. Once an activity is complete, information is collected on
final participant counts by gender, final costs by budget line, cumulative activity final
costs, and any outcome or learning that can be collected from the activity.

7.3 CATS - Field Request for Assistance

Description: Allows user maintain field activity request form.

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7.2 FORPOST
7.2. 7.2 FORPOST
(SV-04 Data Flow)
System Architect
Tue Oct 10, 2006
10:43

7.2.1 7.2.2 7.2.3

FORPOST - FORPOST - FORPOST -
Request & Pay & Collect View & Search
Order

Disbursements Collections

Obligations Obligation/Collection Data

ForPost.MDB - Access TDY Official Travel Authorization Data
Status of Funds Data 7.2.4
Status of Obligations Data Accomodation Exchange Slip Data
FORPOST -
Generate
Purchase Order Receing Report and Voucher Supplemental Data Forms
Appropriated Funds Data

Outstanding Advance Data

Purchase Order Receiving Report & Voucher Data

Travel Advance Application Data

General Receipt

7.2.7 Get HQ Downloaded_FORPost.Zip

HQ Data Transactions

7.2.5
FORPOST - Imprest Fund Data
Reports
Voucher Transmittal Data
ForHQ
7.2.6 FTP
Reconciliation Data Each Post Transactions Post Post DumpDB.Zip FTP Server Post Financial Data
Transactions

7.2.1 FORPOST - Request & Order

Description: Used by AO/AA to create commitments and Obligations.

7.2.2 FORPOST - Pay & Collect

Description: Used by to create liquidations, cash & IFO advances, disbursements, collect
advances, disburse advances, disburse overages. Different roles can do different things.

7.2.3 FORPOST - View & Search

Description: Used to view existing transactions, filtered by obligation, event type, and/or
vendor.

7.2.4 FORPOST - Generate Forms

Description: The following forms may be generated from ForPost:
1. Travel Advance Application
2. TDY Official Travel Authorization
3. Purchase Order " Receiving Report and Voucher"
4. Purchase Order "Receiving Report and Voucher Supplemental"
5. Accommodation Exchange Slip
6. General Receipt

7.2.5 FORPOST - Reports

Description: The Following reports are available in ForPost:
1. Status of Funds - Summary (Form IFO 60s)
2. Status of Obligations - Detail (Form IFO 62d)
3. Appropriated Funds/Line Item - Summary (Form IFO L1s)
4. Outstanding Advances by Traveler (Form IFO TA Rev 2.0)

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5. Imprest Fund Cash Analysis

6. Subvoucher Trasmittal Report
7. Summarized Subvoucher Trasmittal Report
8. Cashier Reimbursement Voucher/Accountability Report
9. Cashier Reconciliation Statement (365)
10. List of Items on Hand and of Trasmittals in Transit (99)
11. Cashier Authorization Calculation

7.2.6 FORPOST - FTP Post Transactions

Description: After downloading HQ file and checking for funds control and manually correcting
if necessary - uploads Post's transactions as a file (DumpDB.Zip) back onto the FTP
server.

7.2.7 FORPOST - Get HQ Transactions

Description: This process allows posts to retrieve HQ downloaded control and reconciliation
data from the FTP Server.

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7.3 MEDPAY
7.3. 7.3 MEDPAY
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
12:43

7.3.1 7.3.2 MEDPAY - 7.3.3 7.3.4 7.3.5

MEDPAY - Generate Group MEDPAY - MEDPAY - MEDPAY -
Transfer Case Health Download Stat Authorize Maintain Panel
Insurance Data Travel Providers
Certificate Allowance

CASE_TRANSER CASES Health Certificate Template EPI Data PER_DIAM PANEL_PROVIDER_REF

MEDDBMS

PROVIDER_DIAGNOSIS
FINAL_DIAGNOSIS Med Letter Data
CASE Medevac Report Data

CASE_PROVIDERS

CHRON_NOTES DIAGNOSIS

PCV_CASE_MGMT_STATUS 7.3.6 MEDPAY 7.3.7 7.3.8

- Maintain ICD_PRELIM_EXTERNAL MEDPAY - MEDPAY -
Medevac Case Produce Letters Produce
MEDPAY
Reports

Volunteer Data
PCV Data
Vol Data

PCVDBMS

7.3.1 MEDPAY - Transfer Case

Description: Used to transfer case from one Medevac nurse to another.

7.3.2 MEDPAY - Generate Group Health Insurance Certificate

Description: To generate a certificate, press the yellow GENERATE CERTIFICATE button.
This will initiate a print-merge process. This means that the form will be suspended and
a word document will be opened. Once the document has been opened, go to the FILE
menu and select PRINTMERGE.

7.3.3 MEDPAY - Download Stat Data

Description: Allows EPI user to download statistical data. Download stat data screen
displayed prompting the user for from and to dates along with cancel and ok

7.3.4 MEDPAY - Authorize Travel Allowance

Description: Allows Medevac nurse to open Travel allowance / authorization screen. If there
are more than one MEDAVAC cases a message box is displayed "Multiple MEDAVAC
cases exist for this PCV/T. A per diem is generated from a case.

7.3.5 MEDPAY - Maintain Panel Providers

Description: Allows user to keep panel provider list updated in reference table.

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7.3.6 MEDPAY - Maintain Medevac Case

Description: This process will allow the querying of existing Medevac cases or the creation or
update of existing ones. The Case Management System is used to track Medevac and
other types of medical cases that may occur during a volunteer's service. Will track
medical appointments and diagnoses, and it will issue Authorizations for payment (PC
127c).

7.3.7 MEDPAY - Produce Letters

Description: Multiple letters may be produced including the following:
1. Medical Separation Letter
2. Hotel Letter
3. Authorization Letter
4. Referral Letter

7.3.8 MEDPAY - Produce MEDPAY Reports

Description: The following reports may be produced from MEDPAY:
1. MEDVACs by Country report
2. No. of cases per nurse report
3. Chron Notes of current cases report
4. Chron Notes of current cases - HOR report
5. Chron Notes of current cases - HOR report
6. MEDVACS / MEDHOLDS By PCV report
7. Volunteers by case status / nature of case report
8. Average number of days for MEDEVAC Cases report
9. Number of cases by nature of case report
10. Number of cases by region, country and nature report
11. Number of cases by nature of cases and country report
12. Disposition counts by country and nature of case report
13. MEDEVACs Disposition counts w / accompanied and hospital report
14. Case Status Count for completed cases report
15. Medevac'd trainees by country and arrival year report
16. Medevac'd trainees by country and arrival year report

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7.4 VIDA
7.4. 7.4 VIDA (SV-04
Data Flow)
System Architect
Wed Oct 04, 2006
12:45

PCVDBMS

VOL Data

7.4.1 VIDA- 7.4.2 VIDA 7.4.3 VIDA - 7.4.4 VIDA - 7.4.5 VIDA -
Download HQ Maintain Maintain Maintain Maintain
Volunteer Data Volunteer People & Groups Consolidation
tblgrouptitle
Detail Data tbluscontact Places Detail Points
Data

tblvolstatus
tbladdress tblPersonPlace tblConsPoint
tblHQData tblHQStatus
tblvolmain tblgroup tblgrouplink
tblHQDifference

VIDA - access db

tblReport
tbleapevent tbleaplogdetail
tblsite tbldocument Report Data
tblimageindex

tbleapdetail

7.4.6 VIDA - 7.4.7 VIDA - 7.4.8 VIDA - 7.4.9 VIDA - 7.4.10 VIDA -
Maintain EAP Maintain Site Maintain Maintain Digital Produce
Event Information Documents Images Reports
Information

7.4.1 VIDA- Download HQ Volunteer Data

Description: Posts need to download data from the Headquarters into VIDA every day. This
helps to keep the data in VIDA up-to-date. HQ runs a process, on a daily basis, to create
files for each Post containing information about past and present Volunteers, as well as
Invitees (who have not yet arrived in country). This process places these files on an FTP
server. At Post request, the application automatically downloads Post's files using a
secure transfer protocol, and the statistics on the Download Headquarters Data screen
are immediately updated.

7.4.2 VIDA Maintain Volunteer Detail Data

Description: The Volunteer Detail screen displays detailed information for a selected
Volunteer. This screen uses multiple tabs to display details of different categories. The
following information tabs exist to allow the viewing or maintenance:
1. Contact Information
2. Departed Vol Notes
3. HOR & US Addrs
4. Offsite & Leave
5. Personal Information
6. Program Information
7. Program Notes
8. Service Status
9. SSN & Bank

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10. Site History

7.4.3 VIDA - Maintain People & Places Detail Data

Description: The People & Places Detail screen displays detailed information for a selected
person or place. This screen contains multiple tabs to display details of different
categories. Any user can view information under any of the tabs. If you have edit
privileges, an Edit button will be visible within the tab area. Clicking the Edit button allows
you to edit the existing information.

7.4.4 VIDA - Maintain Groups

Description: The Groups List screen allows you to create and view collections of Volunteers
or other people or places. You may create groups for many different purposes such as,
Volunteer support groups or VAC members. A group may consist of just Volunteers, just
people or places, or any combination of the two.

7.4.5 VIDA - Maintain Consolidation Points

Description: The Consolidation Points screen assists you to manage Consolidation Point
information, identifying the CP's location, its wardens and the assigned Volunteers.

7.4.6 VIDA - Maintain EAP Event Information

Description: The purpose of the EAP Event Management screen is to allow you to track the
status of Volunteers for EAP events, tracking multiple log entries for each individual, and
multiple log entries for the event. Use this feature to monitor EAP Communication Tests,
Consolidation Point Tests, and actual Emergencies or Evacuations. The information you
capture during an event can be used later in reports to review and analyze staff and
Volunteer performances.

7.4.7 VIDA - Maintain Site Information

Description: The Site List is yet another list screen, to display information on each site. It is
similar to the other list screens in appearance and functions.

7.4.8 VIDA - Maintain Documents

Description: The Documents List is another list screen. It displays lists of various Volunteer
documents (passports, visas, work permits, etc.). Its main purpose is to assist the
administrative staff in managing near-expiring documents of active Volunteers.

7.4.9 VIDA - Maintain Digital Images

Description: VIDA allows you to store digital images with your Volunteer and People & Places
records. You may store headshots, as well as other Photo, Maps, Directions images
(photos, scanned maps or drawings as necessary from your Site Locator Forms).
Headshots are different from Photo, Maps, Directions entries in several ways. A headshot
is only an image (and no narrative) and there can be only one headshot for each
volunteer or People & Places record. A Photo, Maps, Directions entry is either an image,
a narrative, or both, AND, there can be multiple entries for each Volunteer or People &
Places record.

7.4.10 VIDA - Produce Reports

Description: The Reports Menu screen is the center from which all reports are previewed and
printed. From this screen, you can select a report, set various options for the selected
report, then either preview or print the report. There is a Reports button on most screens.

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When you click that button, the application presents you the reports that are appropriate
to that particular screen. If you click Reports from the VIDA Main Menu screen, you have
access to all reports, subject to your user privileges.

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7.5 FORHQ
7.5. 7.5 FORHQ (SV-
04 Data Flow)
System Architect Odyssey DB - Oracle
Mon Oct 16, 2006
13:49
PSC Payments
Budget Allotments
Designated Post Transactions

AP Payments
Invoices
7.5.2 FORHQ - 7.5.4 FORHQ - Vendors
Project Nbrs
Load Process US Procurements
Designated Odyssey Data
Transactions
Commitments & Obligations

All Posts Transactions

FORHQ SQL DB Post Control & Reconciliation Data

Each Post Transactions

7.5.1 FORHQ - 7.5.3 FORHQ -

Load Post Data Download HQ
Data

Post DumpDB.Zip

FTP Server Download_ForPost.Zip

ForPost.mdb

Post

7.5.1 FORHQ - Load Post Data

Description: This process will extract post data files and load them into ForHQ.

7.5.2 FORHQ - Load Designated Transactions

Description: IFO's Servers process then downloads data file from FTP server and passes
designated transactions on to Odyssey.

7.5.3 FORHQ - Download HQ Data

Description: This process allows IFO's server to place the latest control and reconciliation
data (e.g. vendors, exchange rates, '364' information, budget authorization, HQ data
entries, etc... from Odyssey) as a nightly file onto the FTP Server. Each post will have a
separate file created for them.

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7.5.4 FORHQ - Process Odyssey Data

Description: This function allows Odyssey data to be retrieved into the FORHQ database
along with the uploaded ForPost data for reporting purposes.

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7.6. 7.6 ODYSSEY

7.6 ODYSSEY
STATE DEPT (FSN CITIBANK SATO (Travel) GSA (FPDS)
(SV-04 Data Flow) 7.6.5
Payments) Contract Data
System Architect ODYSSEY -
Tue Oct 17, 2006 Process
08:42 Contracts

FSN Payable Credit Card Invoice Travel Invoice

PR Commitments Contract Awards

Donor Data
7.6.1 ODYSSEY- 7.6.2 ODYSSEY 7.6.4 ODYSSEY 7.6.6 PSC Payment Data
Process - Process Reimbursable Invoices - Process PO/Invoices
Reimbursable Billing Data ODYSSEY -
Accounts Project Accounts Process
Receivable Accounting Payable Purchases

Receipts Receivable PO Transactions PO Budget Controls

Project Revenue
AP Transactions AP Budget Controls

Odyssey General Ledger Database

Budget Integration PSC/RA Payments

GL Transactions
NFC Payroll Data

7.6.3 ODYSSEY 7.6.8 ODYSSEY 7.6.7

- Process - Perform FSN Payment ODYSSEY- pcvdbms_hrms_load
General Ledger Financial Process HRMS PCVDBMS
Analysis odyssey_pcvdb_interface

Staff Data Foreign Service National Data

Budget Data

ForHQ NFC Payroll FSC/Treasury NFC Personnel FSN Personnel

7.6.1 ODYSSEY - Process Accounts Receivable

Description: The Peace Corps accounts receivable is done using Oracle Accounts
Receivable Module. Oracle's Accounts Receivable module streamlines and accelerates
the process of applying receipts, handles complex transactions quickly and automatically
minimize the need for manual processing.

7.6.2 ODYSSEY - Process Project Accounting

Description: The Peace Corps uses the Oracle Project Module to process project financials.
Oracle Projects applications supports the full lifecycle of project management with a
single, accurate view of all project-related activities. You can choose the right projects,
assign the right resources, proactively streamline execution, and track profitability via
accurate budgeting, forecasting, and billings/chargebacks.

7.6.3 ODYSSEY - Process General Ledger

Description: The management of Peace Corps general ledger is done using Oracle General
Ledger Module. Oracle General Ledger provides highly automated financial processing.
It can import and post 42 million journal lines per hour, making it the fastest and most
scalable general ledger on the market. It also provides tools for effective management
control and real-time visibility to financial results.

7.6.4 ODYSSEY - Process Accounts Payable

Description: The management of Peace Corps accounts payable is done using Oracle
Accounts Payable Module. Accounts Payable is one of the main modules provided as

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part of the Oracle Financial suite. It plays the crucial role of managing suppliers,
processing invoices and payments and transfer accounting details to the General Ledger.

7.6.5 ODYSSEY - Process Contracts

Description: CompuSearch PRISM is the Peace Corps procurement system that is fully
integrated with Oracle Federal Financials. Prism provides purchase requisition
preparation, approval, and submission with real time funds checking. Prism also offers a
wide range of procurement functionality for acquisition personnel.

7.6.6 ODYSSEY - Process Purchases

Description: Peace Corps uses the Oracle PO module for processing purchases. The Oracle
purchase order system will make commitments and pay for the required goods and
services being ordered from suppliers.

7.6.7 ODYSSEY - Process HRMS

Description: The management of HRMS/Payroll (manage Volunteer data and allowances and
PSC payments). The Oracle Human Resources Management System automates the
entire recruit-to-retire process, so you can align your workforce with strategic objectives.
A unified data model provides a single, accurate view of human resources-related
activities, including recruiting, performance management, learning, compensation, and
real time analytics.

7.6.8 ODYSSEY - Perform Financial Analysis

Description: Peace Corps uses Oracle Financial Analyzer module to perform financial
analysis. Oracle Financial Analyzer enables staff to quickly analyze performance,
develop new plans, and quickly revise budgets and forecasts. Executives, managers, and
analysts can develop and analyze performance metrics, evaluate risks, and formulate
future directions.

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7.7 IMCMS

7.7. 7.7 IMCMS (SV- PCVDBMS

04 Data Flow)
System Architect
Mon Oct 16, 2006
13:51
PCV_VOLUNTEER

7.7.1 IMCMS - 7.7.2 IMCMS - 7.7.3 IMCMS -

Search Cases Process Case Process
Appointment

CASES PCV_CASE_MGMT_STAT CASE_TRANSFER CASE_PROVIDERS

MEDDBMS

FINAL_DIAGNOSIS PROVIDER_DIAGNOSES CHRON_NOTES

DIAGNOSIS

7.7.4 IMCMS - 7.7.5 IMCMS - 7.7.6 IMCMS -

Process Process Process Case
Diagnosis Provider Notes

7.7.1 IMCMS - Search Cases

Description: Allows nurse search capability by searching by SSN, Name, and Country in
various combinations.

7.7.2 IMCMS - Process Case

Description: Allows Nurse to create, update or close. This includes the insertion or
modification of arrival date and status.

7.7.3 IMCMS - Process Appointment

Description: Allows nurse ability to create, update, or delete an appointment with a case
provider.

7.7.4 IMCMS - Process Diagnosis

Description: Allows nurse the ability to create, update, or delete diagnosis.

7.7.5 IMCMS - Process Provider

Description: Allows nurse to assign or un-assign a provider associated to a diagnosis.

7.7.6 IMCMS - Process Case Notes

Description: Allows nurse to create, update, or delete case notes.

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7.8 PROJPLAN
7.8. 7.8 PROJPLAN
(SV-04 Data Flow)
System Architect
Thu Oct 05, 2006
10:15

External Summary Report

7.8.3 7.12.3
Project Plan Summary Report CENPSR - CENPSR -
7.8.1 7.8.2
Maintain Maintain
PROJPLAN- PROJPLAN - Project Plan Status Report
TBLPSRINFO Country List Project Codes
Maintain Search/Produce
Project Plans Reports Partner Organization Summary Review

Project Plan Review

Position Description Development Process Rpt
ProjectCodes
TBLPROJECT Position Description Status Report Countries
TBLREVIEWINFO
Position Description Summary Rpt

Project Plan Database - Access

PD Development Process
PD Status Report Partner Organization Summary Report
CCPROJECTS CCREVIEWINFO CCCOUNTRIES
External PD Summary Report
PD Summary Report

CCCOSDOCUMENTS
7.8.5 7.8.6 7.8.7
PROJPLAN - PROJPLAN - PROJPLAN -
Maintain Crisis Search/Report Maintain Crisis
Corps PD Crisis Corps Corps Country
Data List

7.8.8 7.8.9 7.8.10 7.8.11

PROJPLAN - PROJPLAN - PROJPLAN - PROJPLAN -
View Start Up Display User Maintain Crisis Display Crisis
Kit Guide Corps Start Up Corps User
Kit Manual

Project Plan Database Training CCV Start Up Documents Project Plan User Guide
Start Up Documents

AGENCY_ALL\CEN\PROJECT PLANS\PROJECT AGENCY_ALL\CEN\PROJECT PLANS\CRISIS

PLAN DATABASE\ CORPS\START UP KIT\

7.8.1 PROJPLAN- Maintain Project Plans

Description: A Project Plan is the written agreement between the Peace Corps and a host-
country agency that serves as a working document, defining why and how they will
proceed with a project strategy and Volunteer assignments. It is compatible with Peace
Corps programming criteria, host-country priorities and community needs and resources,
and consists of project background, project description including the project framework
(project purpose, goals and objectives), monitoring and evaluation plan, and project
management. The project plan is often incorporated into a project agreement or memo of
understanding that is jointly signed.

7.8.2 PROJPLAN - Search/Produce Reports

Description: Various project plan, position and summary reports are available. Once you
have completed your search and have found the records you wish to view or print, you
are ready to generate your report. You will find reports on the Reports form only. Each
report has different layout for viewing your search results. You may click on any of the
available report buttons to generate it.

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7.8.3 PROJPLAN - Maintain Country List

Description: The Center maintains their own country list reference table because the one in
PCVDBMS is not being maintained. The information maintained consists of:
1. Location Code
2. Country Name
3. Country Region
4. Sub Region
5. Active Flag

7.8.4 PROJPLAN - Maintain Project Codes

Description: There is no user interface, however, the Center DBA maintains a current list of
project codes based upon input from the posts.

7.8.5 PROJPLAN - Maintain Crisis Corps PD

Description: Crisis Corps projects are either funded through Crisis Corps or PEPFAR funding
and is determined at time of inquiry. This function provides a snapshot of the project by
describing the partner organization, the project goal /need and how the CCV will help
fulfill the goal/need.

7.8.6 PROJPLAN - Search/Report Crisis Corps Data

Description: There may be times when you wish to find Peace Corps project plans that meet
some criteria. The system allows multiple search criteria to be entered and various
reports to be generated.

7.8.7 PROJPLAN - Maintain Crisis Corps Country List

Description: The Center maintains its own list of Crisis Corps Countries. The information
maintained consists of:
1. Location Code
2. Country Name
3. Country Region
4. Sub Region
5. Active Flag

7.8.8 PROJPLAN - View Start Up Kit

Description: This function allows the user to see a number of document listed for reference.
Each button on the form links to a document located in the agency_all folder
(S:\@agency_all\cen\projectplans\project plan database). There are currently 9 available
hyperlinks to documents:
1. How to use these materials
2. One page summary of the start-up process
3. Project Plan Review Template
4. Example Concept Paper
5. How to incorporate stakeholders group into project development
6. Link to VAD exchange to search for example VAD
7. How to write a QTRS
8. Session plans for a project development workshop
9. Frequently Asked Questions about Project Plans

7.8.9 PROJPLAN - Display User Guide

Description: This function allows the user to access the User Manual from the Center's
shared drive.

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7.8.10 PROJPLAN - Maintain Crisis Corps Start Up Kit

Description: This option allows users to select from the following options to obtain more
detailed information:
1. Fact Sheet 2006 for Database
2. Project Startup Process
3. CCV Request and Placement Process
4. Position Description Template Master
5. CC Headquarters PD Review

7.8.11 PROJPLAN - Display Crisis Corps User Manual

Description: This function allows the user to access the Crisis Corps User Manual from the
Center's shared drive.

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7.9 SPA
7.9. 7.9 SPA (SV-04
Data Flow)
System Architect 7.9.2 SPA - 7.9.3 SPA -
7.9.1 SPA -
Mon Oct 16, 2006 Maintain Country Maintain Global
Maintain SPA
13:55 Abstract & Abstract &
Project Data
Completion Completion
Information Tracking

IG Report
Project Count
Specialist Report Spa Coordinators Report

SPATABLES - Access

SPA Grant Authority History Report

7.9.4. SPA -
Maintain
Country
Information

7.9.1 SPA - Maintain SPA Project Data

Description: This screen is used for data entry of abstracts and completion reports, as well as
for running searches on previously entered data.

7.9.2 SPA - Maintain Country Abstract & Completion Information

Description: This screen is used to record Abstracts and Completion Reports as they are
received. The Country Level Tracking Button will take you to the Country Level Tracking
screen, sorted for the country and the fiscal year of the current record.

7.9.3 SPA - Maintain Global Abstract & Completion Tracking

Description: This screen is used at the end of the Fiscal Year to track the receipt of all
abstracts. This is a 'working screen' that is only used at the end of the fiscal year - to
keep track of which counties have submitted all the project abstracts for that fiscal year,
which are currently sending them via mail/pouch, and for which countries the data entry is
done. The date of last contact is taken from the last email or phone conversation with that
coordinator, and the tracking comments are for any notes of anything else affecting that
country's reporting.

7.9.4. SPA - Maintain Country Information

Description: This screen provides fiscal and general information about each county , including
trends.

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7.10 VOLSTORY

7.12. 7.10
VOLSTORY (SV-04
Data Flow)
System Architect
Tue Oct 17, 2006

STORY_KEYWORD
STORY_IMAGE 7.10.1 7.10.2 7.10.3 7.10.4
VOLSTORY - VOLSTORY - VOLSTORY - VOLSTORY -
STORY Review List Reviewed & List Reviewed List Reviewed
Volunteer Active Stories but not Active Stories
Stories Stories

Active Stories

VOLUNTEER STORY_SUBMITTED Inactive Stories Reviewed Stories

INTERNET DB

story Volunteer
story_submitted

7.10.5
VOLSTORY -
RPCV Submit
Volunteer Story

7.12.1 VOLSTORY - Review Volunteer Stories

Description: This function allows HQ staff the ability to review, update approve submitted
volunteer stories. User can select a volunteer to associate with the story. User may enter
keywords to associate to the story for searching. User may add an image to the story.

7.12.2 VOLSTORY - List Reviewed & Active Stories

Description: Allows user to view list of all currently active volunteer stories that have been
reviewed. Information displayed includes: title of story, name of country, and a start and
end date. The user may also select the option to delete any of them.

7.12.3 VOLSTORY - List Reviewed but not Active Stories

Description: Allows user to view list of reviewed, but no longer active stories. information
displayed includes: title of story, name of country, and a start and end date. The user
may also select the option to delete any of them.

7.12.4 VOLSTORY - List Reviewed Stories

Description: List of all stories should be displayed with links to open the 'Reference Story'
page for each.

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7.12.5 VOLSTORY - RPCV Submit Volunteer Story

Description: This function allows an RPCV to submit a volunteer story from the internet. The
RPCV may not enter a keyword or image from the public site.

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7.11 VOLVIGN
7.13. 7.11 VOLVIGN
(SV-04 Data Flow)
System Architect 7.11.2 VOLVIGN -
7.11.1
Thu Oct 12, 2006 Countries Produce Volunteer
VOLVIGN -
15:06 Stories Report
Maintain
Volunteer
Stories

tblVolunStory ProjectCodes
Volunteer Story Data

Volunteer Story Database - Access

projectcodes
countries

7.11.3 7.11.4
VOLVIGN - VOLVIGN -
Maintain Maintain
Country List Project List

7.11.1 VOLVIGN - Maintain Volunteer Stories

Description: This function allows user to add, modify and delete volunteer stories.

7.11.2 VOLVIGN - Produce Volunteer Stories Report

Description: This function allows the user to produce a report of volunteer stories based on
selection criteria.

7.11.3 VOLVIGN - Maintain Country List

Description: There is not user interface, however, the DBA manually maintains a list of valid
countries in the database.

7.11.4 VOLVIGN - Maintain Project List

Description: There is not user interface, however, the DBA manually maintains a list of valid
projects in the database.

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7.12 CENPSR
7.11. 7.12 CENPSR
(SV-04 Data Flow) Project Status by Sector Data
System Architect
7.12.1 PSR Summary Data 7.12.2
Mon Oct 16, 2006
CENPSR - CENPSR -
07:54 Maintain Project PSR List Data Produce Reports
Status
Information

Beneficiary Report Data

PSR Information Beneficiary Report by Sector Data

Project Status Review Database - Access

ProjectCodes COUNTRIES

7.12.3 7.12.4
CENPSR - Maintain
Maintain Project Country Codes
Codes

7.12.1 CENPSR - Maintain Project Status Information

Description: The Project Status Review (PSR) database contains information provided by
posts in the annual reports. The database mirrors the Project Status Report form and
contains both qualitative and quantitative information from the posts.

7.12.2 CENPSR - Produce Reports

Description: Various reports are available including:
1. PSR by Sector List
2. List of PSRs
3. Summary Info Report
4. Beneficiaries Report
5. Beneficiaries by Sector Report

7.12.3 CENPSR - Maintain Project Codes

Description: There is no user interface, however, the Center DBA maintains a current list of
project codes based upon input from the posts.

7.12.4 CENPSR - Maintain Country Codes

Description: There is no user interface, however, the Center DBA maintains a current list of
countries.

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7.13 CIRF

7.14. 7.13 CIRF (SV-

04 Data Flow)
System Architect
Mon Oct 16, 2006 OIGINDEX - Access db ANSS - 3rd party? MEDDBMS
14:18

Violent Crime Data Safety & Security Data Medical Data

Peace Corps IG Office Peace Corps Safety & Peace Corps Medical
Security Office Services

Encrypted Part 1 Encrypted Part 2 Encrypted Part 3

7.13.1 Post 7.13.2 Post

Enters CIRF Emails CIRF to
Data HQ

Part 1: Violent Crime Part 2: OSS Part 3: Medical Data

CIRF Data

Excel

7.13.1 CIRF - Post Enters CIRF Data

Description: Only the Posts are be able to insert, update, and delete individual incident
reports using Excel spreadsheet. The Country Director is responsible for part 1 of the
form. The Safety & Security Coordinator should fill out part 2, and the PCMO or CD
should fill out part 3.

7.13.2 CIRF - Post Emails CIRF to HQ

Description: Once the CIRF is completed Outlook will generate one, two, three, or four
emails, depending on the nature of the crime (i.e. violent/non-violent, medical/non-
medical). Each email will be addressed to the correct group of people who are to
receive the information at headquarters and at the US Embassy in-country. Regional
Security Officer (RSO) receives Part1.xls . Inspector General (IG) receives Part1.xls and
Part1 in plain text. Regional Director (RD) and Director of Peace Corps receives
Part2.xls and Part2 in plain text for deaths, rapes, and aggravated assaults. Safety and
Security (SS) and Safety and Security Desk Officers (SSDO) receive Part2.xls and Part2
in plain text for all crimes. Office of Medical Services (OMS) receives Part3.xls and Part3
in plain text.

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7.14 PARTNERS
7.15. 7.14
PARTNERS (SV-04
Data Flow)
System Architect
Mon Oct 16, 2006

7.14.1 7.14.2 7.14.3

Country Partnership Activities
Produce Index Maintain Maintain
of Formal Formal Country-Level
Partnerships Partnerships Partnership
Activities

Indexed Partnerships TBLCOUNTRY TblFormalPartnership tblcountry tblPartnership

Partnership Database - Access

Formal Agreement w/Partner Org Data Partners Count by Region Data

Request User Guide TblCountry
Partnership Data
Partner Organizations Data

7.14.6
Maintain
7.14.4 Produce 7.14.5 Display
Country Table
Partnership User Guide
Reports

Partnership Database User Guide.doc

S:\@Agency_All\CEN\Partnership
Database\Partnership Documents\

7.14.1 PARTNERS - Produce Index of Formal Partnerships

Description: The first screen displayed in this part of the database is the index screen for all
formal partnerships. The black arrow indicates the partnership record which is currently
selected. Click on the 'Open Selected Partnership' button on the bottom of the screen to
open the Formal Partnerships Screen.

7.14.2 PARTNERS - Maintain Formal Partnerships

Description: This part of the database tracks formal partnership agreement. Memorandums
of Understanding (MOUs), Inter-Agency Agreements (IAAs), etc. with other
organizations. Generally, these are on the Agency-level and operate in many posts.
However, there are some agreements which are specific to a post or a region.

7.14.3 PARTNERS - Maintain Country-Level Partnership Activities

Description: This part of the database allows user to tracks all partnership activity on the
country level, either formal (for instance the activities taking place under an Agency-level
MOU) or informal (for instance a Volunteer collaborating with Unicef) . Data may be
searched, added, updated and archived using the form, frmPartnership.

7.14.4 PARTNERS - Produce Partnership Reports

Description: There are four reports available in this database:
1. Partner Organizations.doc: This document serves two purposes: a. As a search
reference - it contain all of the partner organizations in this section of the

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database. The name (and acronym) is presented exactly as it appears in all

records in the database. b. As a research reference - all of the names are
hyperlinks, which will take the user to the home page of that organization.

2. Formal Agreement with Partner Organization: Checks the name of the organization in
the current record. Performs a search in the formal partnerships section of the
database and if there is a formal partnership, opens it in a new window.

3. Partners Count by Region: Performs a count of the number of countries reporting

partnership activity for each partner, by region. For example, if the current search
criteria was for "Catholic Relief Services" this button will return a printable report
listing how many countries in AF, EMA and IAP regions report working with
Catholic Relief Services. This counting function could also be performed for all
organizations in a given fiscal year, or all organizations in the database.

4. Partnership Report: Produces a printable report of all of the records in the current
search. For instance, a report could be produced on all partnerships in a given
country, in a given Fiscal Year, or all countries in which a particular partner
organization is working.

7.14.5 PARTNERS - Display User Guide

Description: This function links to a WS Word document: Partnership Database User
Guide.doc.

7.14.6 PARTNERS - Maintain Country Table

Description: This function is performed by the DBA, no user interface exists.

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7.16 MALARIA

7.16. 7.16 MALARIA

(SV-04 Data Flow)
System Architect
Tue Oct 31, 2006
08:24

7.16.1
tblreason MALARIA - travelcountry
Maintain
Malaria Survey
Data

tblmalaria_survey

Antimalarial Survey Database - Access

qrymedreason
qrymedfrq

qrymed qrymosq
qrycurrent qrymeds
7.16.2 Query
qrycountry Survey Data
qryseverity qrysideeffects
qrytime qrynosideeffects

7.16 MALARIA - Maintain Malaria Survey Data

Description: Allows staff to record information from each Volunteer regarding factors that
influence antimalarial medication compliance. The survey includes asking volunteer for
reason for the selection of the antimalarial medication and what countries they have
recently traveled.

7.16.2 MALARIA - Query Survey Data

Description: This function does not have a use interface (form); but does allows user to select
from various queries on the survey data.

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8.0 COS
8. 8.0 COS (SV-04
Data Flow)
System Architect
Tue Oct 10, 2006
10:29

8.1 COS 8.3 8.7 SENTINEL

ETCOMMNT

COS_REVIEW
ET Reason Comment
Adverse Health Medical Cases

MEDDBMS ET Comment DB - Sentinel Database -

Access Access

Medical Records Request Data

Post Service Medical Data

8.6 PSCMS 8.5 MR 8.4

POSTSERV

RPCV Data Volunteer Data Location of Workers Comp Medical Cases

PCVDBMS WORKCOMP
Database - Access

PCV_ET_REASON Volunteer Years of Service Data

8.2 ET 8.8 PCVYRS

8.1 COS
Description: This application is used to record the findings of the health record review that is
performed for each volunteer whenever they close service (COS).

8.2 ET
Description: This system is used by PPA to track statisical data on volunteers and trainees
that terminate their Peace Corps service early.

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8.3 ETCOMMNT
Description: The Early Termination Comments stores comments describing the reason why a
volunteer has resigned and other identifying information about the volunteer and
resignation. The majority of this information is also contained in the mainframe ET
System. However, that system is not capable of providing enough room for comments, so
this MS Access application was created by PPA to store the full comments. After the ET
System database is upgraded and the comment field is expanded, the Early Termination
Comments system can be retired.

8.4 POSTSERV
Description: This application tracks the location of the medical files of Peace Corps volunteers
who have filed Workers Compensation claims. These files based project number,
however, othr information tracked includes Volunteer Name, SSN, Case File Number,
and box number where file is located.

8.5 MR
Description: This application is to store, track, and print the HIV results that were obtained
from the Centers for Disease Control (CDC) for volunteers once they have closed
service. This system is also used to track requests made to release volunteers' medical
information to anyone (including volunteers who request a copy of their own medical file).

8.6 PSCMS
Description: The Post-Service Case Management is used to track medical or dental cases for
recently returned RPCVs (Returned Peace Corps Volunteers who are less than 180 days
from completion or separation of service). This system tracks and generates
Authorizations of payment (PC 127c), which,in turn, allows payment of the RPCVs'
medical bills. PSCMS also allows users to create case consults with Doctors, Dentists, or
Post-Service Managers and to electronically request Health Records from the Medical
Records division.

8.7 SENTINEL
Description: The Sentinel Event Surveillance system tracks Peace Corps volunteers' medical
cases that have resulted in adverse health outcomes. In so doing, the application
facilitates possible improvements in future medical cases are handled.

8.8 PCVYRS
Description: This application is used to sort and calculate statistics on volunteers according to
age, gender, dates served, and project location.

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8.1 COS
8.1. 8.1 COS (SV-04
Data Flow)
System Architect
Wed Oct 04, 2006
12:51

8.1.1 COS - 8.1.2 COS- 8.1.3 COS - 8.1.4 COS -

Print Volunteer Add COS Data Update Status Update Action
Review Form Entry Review Code Code

COS Review Data

PCV_STATUS_CODE PCV_ACTION_CODE
Print COS Review Data

PERSON COS_Review PCVDBMS

COS Reviewed By Data

Staff Data
COS Review Date

8.1.5 COS - 8.1.6 COS -

Produce Work Produce COS Vol COS Data
Statistics Tracking Report
Report

8.1.1 COS - Print Volunteer Review Form

Description: An oracle report that prints the review elements for the volunteer that is currently
displayed on the form.

8.1.2 COS- Add COS Data Entry Review

Description: Add a review for each of the various COS review elements are located in 3
separate tab pages on the COS Review data entry screen (general, cos, midservice).

8.1.3 COS - Update Status Code

Description: Status codes are the core elements in the COS Review process. For every COS
Review element there are multiple status codes and each status code is also associated
with a corresponding action code. The user has the ability to add status codes, change
status code descriptions, change the action code, and deactivate a status code, however
a new COS Review element cannot be added.

8.1.4 COS - Update Action Code

Description: Action Codes are used to identify follow-up activities for every status code. The
user has the ability to add new action codes, modify action code descriptions, and
deactivate an action code. Action codes cannot be deleted.

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8.1.5 COS - Produce Work Statistics Report

Description: An oracle report that lists all reviews performed by staff member for the given
time period.

8.1.6 COS - Produce COS Tracking Report

Description: An oracle report that lists all volunteers who have COS'd during the given date
range with the corresponding date of their COS review. Provides a COS summary report
at the end.

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8.2 ET
8.2. 8.2 ET (SV-04
Data Flow)
System Architect
Wed Oct 04, 2006
09:55

8.2.1 ET - 8.2.2 ET - 8.2.3 ET - Add

Enter Inactivate a Resignation
Resignation Resignation Reason to
Reason Reference Table

PCV_ET_REASON

ET_REASON.ACTIVE_FLAG ET_REASON

PCVDBMS

8.2.1 ET - Enter Resignation

Description: Enter the reason why a volunteer resigned. The reason is that is reported by the
staff or the volunteer. Option 1 from the ET menu.

8.2.2 ET - Inactivate Resignation Reason

Description: Inactivate a resignation reason. The user updates the Active_flag to set it to 'N'
for not active.

8.2.3 ET - Add a Resignation Reason to Reference Table

Description: Once this is done, the reason should show up as a valid option in the List of
Values.

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8.4 POSTSERV
8.7. 8.4 POSTSERV
(SV-04 Data Flow)
System Architect
Tue Oct 10, 2006
09:20

8.4.1 8.4.2
POSTSERV - POSTSERV -
Track File Maintain
Location Project List

Workers Comp File Location Data Projects

WORKCOMP Database - Access

8.4.1 POSTSERV - Track File Location

Description: This function allows user to browse or update data related to the location of a
workers compensation file by project number. The user may view the ssn, name (last,
first, mi), case file number, COS date, and box number of an RPCV.

8.4.2 POSTSERV - Maintain Project List

Description: Allows user to maintain list of projects that contains retirement date, destruction
date, location, and accession date for a project.

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8.5 MR
8.5. 8.5 MR (SV-04
Data Flow)
System Architect
Wed Oct 04, 2006
09:54

SSN PCVDBMS volunteer data

8.5.1 MR - 8.5.2 MR - 8.5.3 MR - 8.5.4 MR -

Release HIV Produce Produce MR Print Individual
Information HIPPA Forms Request Count HIV Results
by Country Report

HIV_RESULTS Individual HIV Results

WORK_HIPPA MR_REQUEST

MEDDBMS

8.5.1 MR - Release HIV Information

Description: Release of HIV information tracking system screen allows entry of MR request.
WORD application is opened with the data from your database.

8.5.2 MR - Produce HIPPA Forms by Country

Description: Allows user to print HIPAA Forms by country. The report contains the following
for each country: Nbr Cases missing HIPPA, Nbr Cases with HIPPA, and the total active
Volunteers. The details may be selected by country and include the following: Vol
Name, SSN, EOD Date, Status, and Sig Date.

8.5.3 MR - Produce MR Request Count Report

Description: Allows user to open Medical Request count report and report parameter screen
displayed which prompts them to enter start and end dates.

8.5.4 MR - Print Individual HIV Results

Description: Allows user to print an individuals (RPCV) HIV results. The user enters SSN and
results are retrieved; the following data is displayed: SSN, Name, EOD Date, COS Date,
Country, Location, specimen nbr, collection date, report date, print date, and HIV Results
(positive or negative).

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8.6 PSCMS
8.6. 8.6 PSCMS (SV-
04 Data Flow)
System Architect
Wed Oct 04, 2006
09:54
PCVDBMS

pcv_volunteer

8.6.1 PSCMS - 8.6.2 PSCMS - 8.6.3 PSCMS - 8.6.4 PSCMS - 8.6.5 PSCMS -
Create New Update Chron Request Health Request a Update Consult 8.6.6 PSCMS -
Case Note Record Consult for the Data Close Case
Case

CASES
CHRON_NOTES MR_REQUEST Consult Request Data Consult Data Closed Case Data

MEDDBMS

case data chron_notes VOUCHER Data

8.6.7 PSCMS - 8.6.8 PSCMS - 8.6.9 PSCMS -

Produce Case Print Case Produce
Statistics Notes Voucher
Report

8.6.1 PSCMS - Create New Case

Description: Allows nurse to create a new case.
The case review date should be 2 working days from the creation date (excluding holidays).

8.6.2 PSCMS - Update Chron Note

Description: Allows nurse to update chronological notes for case.

8.6.3 PSCMS - Request Health Record

Description: Nurse uses to request medical records.

8.6.4 PSCMS - Request a Consult for the Case

Description: Nurse enters request for consult.

8.6.5 PSCMS - Update Consult Data

Description: Perform the consult, complete, and print it (physician or dental consultant)

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8.6.6 PSCMS - Close Case

Description: Allows nurse to close case and print notes.

8.6.7 PSCMS - Produce Case Statistics Report

Description: Allows nurses to run a cases statistics report.

8.6.8 PSCMS - Print Case Notes

Description: Allows nurse to print case notes.

8.6.9 PSCMS - Produce Voucher

Description: Select case for the Open Case List, read the consult response, create and print a
voucher. The voucher expiration date should be 180 days after the COS date. (Nurse)

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8.7 SENTINEL
8.8. 8.7 SENTINEL
(SV-04 Data Flow)
System Architect
Tue Oct 10, 2006
09:06

Part I: Sentinel Event Report Codes Recommeded and Feedback

Part II: SE Assessment & Review 8.7.1 Code Reviewer Name
Part III: Sentinel Event Review SENTINEL -
View/Add Case Sent Event Case Numbers
Part IV: SE Issues
TG Section

Sentinel Events

Part IV: Sentinel Event Follow Up

Actions Taken

Sentinel Database - Access

Sentinel Event Summary Report Data SE Summary Report Data

Case Report Part 1 Data 8.7.2

All Cases Report Data
SENTINEL -
Case Report Part 2 Data Produce
Reports

8.7.1 SENTINEL - View/Add Case

Description: Allows user to view or add a case file (Sentinel Event).

8.7.2 SENTINEL - Produce Reports

Description: This functionality allows the user to generate multiple reports including the
following:
1. SE Summary Report
2. All Cases Report
3. CME SE Summary Report
4. Case Report Part 1
5. Case Report Part 2

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8.8 PCVYRS
8.9. 8.8 PCVYRS
(SV-04 Data Flow)
System Architect
Tue Oct 10, 2006
10:28

8.8 PCVYRS - PCV/T Years of Service PCV/T Years Report 8.8.2

Process Inquiry PCVYRS -
Generate
Reports

Selection Criteria Rpt Selection Criteria

PCVDBMS

8.8 PCVYRS - Process Inquiry

Description: Enter Inquiry criteria (volunteer type, sex, age,date range, country, region) to
calculate the Years. The total PCV/T years should be calculated displayed based upon
your criteria.

8.8.2 PCVYRS - Generate Reports

Description: Report parameter screen displayed in another window with the same parameters
as the inquiry. Report is generated and displayed. The report contains the country
number, country name and the PCV/T years based upon your selection criteria.

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9.0 RPCV
9. 9.0 RPCV (SV-04
Data Flow)
System Architect
Wed Oct 18, 2006
10:45

MEDDBMS
Health Record Data
9.1 CIC 9.4 HLTHREC 9.8 VFORA 9.9 WWSPK

RPCV Insurance Data

CIC Data Vol Data

Vol W2 Data Speaker Data
9.5 MEDINS

PCVDBMS RPCV Data

DPDBMS RADBMS
WWSM Access db

Fellows Vol Data

9.3 FELLOWS 9.6 PCDAY

Fellows Data

RPCV DATA

PCDAY DATA
MAJOR

9.2 DP INTERNET DB
VRSIO

RPCV Registration Data

9.7
PCDAYPUB

9.1 CIC
Description: This program is used by Domestic Programs for managing their Career
Information Consultants manual.

9.2 DP
Description: This system tracks Returned Peace Corps Volunteers' (RPCVs) contact
information, privacy waivers signed, employment, and willingness to speak, in order to
sustain communication with returned volunteers.

9.3 FELLOWS
Description: This system tracks inquirers into the Peace Corps Fellows program, people who
enroll in the program, and coordinators of individual university programs. The program
tracks inquirers' names, addresses, and levels of interest. For individuals enrolled in PC
Fellows, the program tracks additional information, including their college names,
graduation dates, majors fields of interest, and possible partnerships with organizations.
The program tracks coordinators' contact information and the name of the college at
which they work.

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9.4 HLTHREC
Description: This application is used by the Office of Medical Services, Medical Records
Units, to process electronic requests for a volunteer's health record and provides the
ability to request health records from the Federal Records Center or Post.

9.5 MEDINS
Description: This application is used to generate eligibility data files, which are then
transmitted to Peace Corps' medical claims processing contractor and Returned Peace
Corps Volunteer (RPCV) health insurance provider. These files are necessary to
establish an applicant or volunteer's eligibility to have insurance cover the payment of all
his/her medical bills. The files also ensure that all Returned Peace Corps Volunteers
have access to the benefits of post service health insurance.

9.6 PCDAY
Description: This is used by DP to manage the records of RPCVs who have registered to
participate in Peace Corps Day. This app also lets DP enter new records, and create
reports.

9.7 PCDAYPUB
Description: This application allows RPCVs and others to register to participate in the annual
Peace Corps Day/Week activities by registering at:
http://www.peacecorps.gov/rpcv/peacecorpsday/register/index.cfm

9.8 VFORA
Description: This system provides a read-only view of volunteer information, especially as it
relates to the volunteers' readjustment allowances. This information includes contact
information, service dates and locations, the amount of money accrued by the volunteers
for their readjustment allowances, and payments taken out of readjustment allowances.
Users of this system also have the ability to look at volunteers' W-2 information for the
past three years as well as volunteers' W-2 information for the last three years of their
service.

9.9 WWSPK
Description: This program contains a searchable list of possible Returned Peace Corps
Volunteers (RPCVs) speakers that World Wise Schools utilizes to contact individuals to
speak at schools. Near the end of their overseas service, Volunteers receive information
about WWS Speaker program; by joing the speaker program RPCVs can bring the Peace
Corps experience to the classroom.

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9.1 CIC
9.1. 9.1 CIC (SV-04
Data Flow)
System Architect
Wed Oct 04, 2006
12:52

9.1.1 CIC- NON_PCV_ADDRESS_PHONE

Query CIC NON_PCV
9.1.2 CIC-
Update CIC CIC_SUB_CATEGORY
Data
CIC_SUB_CATEGORY_REF

CIC_CATEGORY_REF

CIC Search Data CAREER_INFORMATION_CONSULTANT PCV_ADDRESS_UPDATE_WORK

DPDBMS

RPCV_PROFILE CIC_PRIMARY_ADDR_VIEW CIC_DETAIL_VIEW

pcv_address_upate_work

9.1.3 CIC- 9.1.4 CIC - 9.1.5 CIC-

non_pcv
Produce CIC Produce CIC Produce CIC
Letters non_pcv_address_phone Labels Reports

9.1.1 CIC- Query CIC

Description: Search screen allows search by CIC Id, name, country of service, business
name, primary address code and active/inactive CICs.

9.1.2 CIC- Update CIC Data

Description: Provides the user the ability to maintain the career categories and sub-categories
as defined by the Domestic Programs office. New career categories may be added,
inactivated or modified. Sub-categories within each category may also be added,
inactivated or modified.

9.1.3 CIC- Produce CIC Letters

Description: Allows user to generate a standard participant letter for all active CICs.

9.1.4 CIC - Produce CIC Labels

Description: There are two CIC mailing labels; one for all active participants and one for a
specified career or state. Both currently use Avery 5260 labels.

9.1.5 CIC- Produce CIC Reports

Description: Accessed from link on main Reports Menu. There are reports that provide the
user with a listing of all the data for all or a group of CICs. And, in order to maintain the
integrity of the data, there are reports that list CICs who are missing crucial information

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that should be provided prior to inclusion in the CIC Directory. The following reports are
currently available:
1. Missing Contact Information Report
2. CIC's Missing Employer Information
3. Data Reports for all Participants
4. Missing Category Assignment Report
5. Group Data Report

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9.1.2 Update CIC Data

9.1.2. 9.1.2 Update
CIC Data (SV-04 Data
Flow)
System Architect
Wed Oct 04, 2006

9.1.2.1 CIC - 9.1.2.2 CIC - 9.1.2.3 CIC - 9.1.2.4 CIC -

Add Career Add Career Edit Career Edit Career
Category Sub-category Category Sub-Category

CIC_CATEGORY_REF CIC_SUB_CATEGORY_REF Updated CIC_CATEGORY_REF

Updated CIC_SUB_CATEGORY_REF

DPDBMS

NON_PCV
CAREER_INFORMATION_CONSULTANT NON_PCV_ADDRESS_PHONE CIC_SUB_CATEGORY

9.1.2.5 CIC - 9.1.2.6 CIC -

Edit CIC Data Edit CIC
Career Fields

9.1.2.1 CIC - Add Career Category

Description: Click "Add New Category" button at bottom left of Category List Page displays
with input/edit boxes for the category's name, chapter number to be used in the CIC
Directory and a note field.

9.1.2.2 CIC - Add Career Sub-category

Description: Click "Add New Sub Category" button at the bottom of the Category Edit page
Sub-Category edit page displays. Update any/all editable fields independently and together and
click the "Save" button. Confirmation page indicating update successful (or not) displays
and user is returned to Sub-Category edit page.

9.1.2.3 CIC - Edit Career Category

Description: Category edit page containing basic info about the category displays. ALSO
displayed is a scrolling list of the sub categories/career fields within this category.

9.1.2.4 CIC - Edit Career Sub-Category

Description: Sub-Category edit page containing basic information about the sub-category is
displayed.

9.1.2.5 CIC - Edit CIC Data

Description: CIC data edit page displays. The page contains the link "Show Contact
Information" under the Inactivate Date edit/input box.

9.1.2.6 CIC - Edit CIC Career Fields

Description: Click the Career Category link above one of the current CIC's career
subcategories. A new window displays containing all the sub-categories for the category.
Those that have already been selected are checked.

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9.2 DP

9.2. 9.2 DP (SV-04

Data Flow)
System Architect
Tue Oct 17, 2006
08:24

9.2.1 DP - 9.2.2 DP -
Update Process RPCV
Reference Data Data

RPCV_OTHER_HOTLINE_SUBSCRIBERS

COMMUNICATION_PREF_REF
OCCUPATION_CODES RPCV_PROFILE

DPDBMS

RPCV Report Data

9.2.3 DP -
Produce RPCV
Reports

9.2.1 DP - Update Reference Data

Description: Allows user to update occupations codes and descriptions.

9.2.2 DP - Process RPCV Data

Description: Allows user to maintain RPCV data such as contact, rpcv profile (privacy waiver
and willing to speaker, etc..), fellows information and notes.

9.2.3 DP - Produce RPCV Reports

Description: The RPCV Reports Menu allows the generation of various letters, mailing labels
and reports. The following are currently available:
1. Completion of Service Letter
2. Certificate of Service
3. Hotline Mailing
4. NPCA Reports
5. RPCV Counts
6. RPCV Prooflist
7. RPCV Fellows Requests
8. Custom Recruitment Reports
9. College Count of RPCV by Country of Service
10. RPCVs Willing to speak to Applicants (by State)
11. RPCVs Willing to speak to Applicants (by zip)
12. RPCV Code Description Requests
13. List of RPCV Names and Addresses

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9.3 FELLOWS
9.3. 9.3 FELLOWS
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
12:59

pcvdbms college_program

COLLTBL

PERSON

9.3.1 9.3.2 9.3.3 9.3.4 fellows_comm_partner_coll

FELLOWS - FELLOWS - FELLOWS - FELLOWS -
Process Process Process Inquiry Process
fellows_concentration_ref College Coordinators fellows_document_inquired Partners
Programs

FELLOWS_COMMUNITY_PARTNER
COLLEGE_DEGREE
COLLEGE_PROGRAM
fellows_inquiry_degree_ref
FELLOWS_DEGREE_MAJOR
fellows_inquiry_target_ref
fellows_inquiry
FELLOWS_COLLEGE_COORDINATORS fellows_inquiry_source_ref

FELLOWS_COLLEGE_CONTACT fellows_inquiry_document_ref
fellows_area_inquired
fellows_source_inquired

PCVDBMS DPDBMS

FELLOWS_INQUIRY
RPCV_PROFILE
pcv_name_history FELLOWS

program_name
pcv_college
PCV_VOLUNTEER fellows partner data
fellows_degree_major fellow 9.3.6
PCV_ADDRESS FELLOWS - fellow college coordinator data
9.3.5
colltbl fellows_college_attend Produce
FELLOWS -
Fellows drop out fellows data
college_program Process
fellows_area_concentration Reports &
college_degree Fellows Data
Labels
fellows_community_partner fellows inquiry data
pcv_status_code
vol_service_segment fellows_program_enrollment
ethnic

MAJOR VRSIO

volunteer alumni data

9.3.1 FELLOWS - Process College Programs

Description: Allows user to maintain data for individuals enrolled in PC Fellows, the program
tracks additional information, including their college names, graduation dates, majors
fields of interest, and possible partnerships with organizations. The program tracks
coordinators' contact information and the name of the college at which they work.

9.3.2 FELLOWS - Process Coordinators

Description: Allows for review, creation, or update of fellows coordinators.

9.3.3 FELLOWS - Process Inquiry

Description: Add, review, or update fellows inquires and Inquiry reference tables.

9.3.4 FELLOWS - Process Partners

Description: Add, review, update fellows partners.

9.3.5 FELLOWS - Process Fellows Data

Description: Review or Update Fellows Participants, add a new fellows participant, or create,
review or update fellows reference tables.

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9.3.6 FELLOWS - Produce Fellows Reports & Labels

Description: Allows user to generate various mailing lists, custom fellows data reports, or
current fellows data reports. Labels currently available:
1. Mailing Labels for Current Fellows
2. Mailing Labels for Fellows Alumni
3. Mailing Labels for Fellows Dropouts
4. Mailing Labels for Custom Group of Fellows
5. Mailing Labels for College Partners
6. Mailing Lables for College Coordinators
7. Mailing Lables for Custom Inquirers

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9.4 HLTHREC
9.4. 9.4 HLTHREC
(SV-04 Data Flow)
System Architect
Wed Oct 04, 2006
09:58

PCVDBMS

PCV_METSDBMS Volunteer Data

9.4.1 9.4.2 9.4.3 9.4.4

HLTHREC - HLTHREC - HLTHREC - HLTHREC -
Produce Request View Health Produce Health
Requested Medical Record history Record
Records Report Record Transfer Delivery Report

Requested HLTHREC Delivery Data

MR_REQUEST HEALTH_RECORD_TRANSER_REQUEST HEALTH_RECORD_LOCATION

MEDDBMS

9.4.1 HLTHREC - Produce Requested Records Report

Description: Allows user to produce report of requested health records. Health record
requests screen displayed in with all the records and its locations. The report contains
the following information: Current Location, COS Yr, Vol Name, SSN, Date Requested,
Requesting Location.

9.4.2 HLTHREC - Request Medical Record Transfer

Description: Request one record to be transferred from Overseas and one from FRC (Medical
Records). Message "External health record transfers are only needed for records that
are overseas or at federal records center". External transfer request screen displayed
with requested date, from location and staff name details along with print and done
details.

9.4.3 HLTHREC - View Health Record history

Description: The screen is populated with health record location history and other respective
details

9.4.4 HLTHREC - Produce Health Record Delivery Report

Description: Allows user to produce report on the delivery of health records. A report
parameter screen displayed prompting for start and end date with time. The report
displays the Volunteer Name, SSN, Date Request, Charge Out Date, Charge Out By
Name for the entered date range.

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9.5 MEDINS
9.5. 9.5 MEDINS
(SV-04 Data Flow)
System Architect
Thu Oct 05, 2006
11:38

CASES
9.5.1 MEDINS- 9.5.3 MEDINS -
MP_DATE
Process Query Volunteer's
PCV Data MED_INSURANCE Insurance Eligibility
Insurance
Transmissions
Eligibility File

med_insurance
PCV Eligibility Data

PCVDBMS Pcfs\batch_app\OMS_Insurance_ MEDDBMS

Interface\FTP7Corners.txt

CORPS_CARE_ELIGIBLE WCP Data

RPCV Data

mp_date
9.5.2 MEDINS 9.5.4 MEDINS 9.5.5 Process
- Process corps_care_eligible - Query Corps OIG WCP Data
RPCV Care Transfer
Insurance Transmissions

RPCV Insurance Data

Pcfs\batch_app\RPCVInsureFileTransfer\MP_UPD.TXT

9.5.1 MEDINS- Process Insurance Eligibility File

Description: Each volunteer record that is extracted for eligibility and sent to the contractor.
Every weekday morning at 2:00 a.m., a scheduled task called Run_OMS INSURANCE is
executed on the IRM shared PC located on the 3rd floor. This eligibility file is created by
the execution of the script called MED_INSURANCE.sql.

9.5.2 MEDINS - Process RPCV Insurance

Description: Every Friday afternoon at 12:15 p.m., a scheduled task called Run_Clements is
executed on the IRM shared PC located on the 3rd floor. 2. This eligibility file is created
by the execution of two sql scripts:
Pcfs\batch_app\ PCVInsureFileTransfer\rpcv_ins_part1 and
Pcfs\batch_app\ RPCVInsureFileTransfer\rpcv_ins_part2.

9.5.3 MEDINS - Query Volunteer's Insurance Eligibility Transmissions

Description: Allows user to view Volunteer Insurance Eligibility Transmission for a trans_nbr.

9.5.4 MEDINS - Query Corps Care Transmissions

Description: Allows user to view Corps Care Transmission data for a trans_nbr. Basic volunteer data is
displayed.

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9.5.5 Process OIG WCP Data Transfer

Description: Allows user to enter year and district to transfer WCP data. A datasource file
called c:\workfiles\oigdataxx (where xx is the district) is created.

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9.6 PCDAY
9.6. 9.6 PCDAY (SV-
04 Data Flow)
System Architect
Wed Oct 04, 2006
10:05

9.6.1 PCDAY - 9.6.2 PCDAY - 9.6.3 PCDAY - 9.6.4 PCDAY - 9.6.5 PCDAY - Produce 9.6.6 PCDAY -
Add a new Search RPCV Produce Notes Produce Notes Notes Read, Action Produce Notes
RPCV not Read Read, Action Requested, Action Read, Special
Report Requested Report Taken Report Handline Needed
Report

TBL_PCDAY
tbl_pcday
TBL_PCDAY.SPECIAL_HANDLING
TBL_PCDAY.NOTES_READ TBL_PCDAY.ACTION_REQ TBL_PCDAY.ACTION_TAKEN

INTERNET DB

TBL_PCDAY.PRESS_INTEREST TBL_PCDAY.DATEKITSENT
TBL_PCDAY.CREATED_DATE tbl_pcday.notes_read tbl_pcday.special_handling selected rpcv data

9.6.7 PCDAY 9.6.8 PCDAY - 9.6.9 PCDAY - 9.6.10 PCDAY 9.6.11 PCDAY - 9.6.12 PCDAY -
- Produce Produce Sent to Produce Kits - Produce No Produce Notes Create a
Press Interest Mailing House Mailed from notes read, Kit Read, No Special Special Report
Report Report Peace Corps not mailed Handling Report
HQ Report

9.6.1 PCDAY - Add a new RPCV

Description: This is used by DP to enter information for RPCVs who have registered to
participate in Peace Corps Day.

9.6.2 PCDAY - Search RPCV

Description: Allows staff to search for RPCVs using any of the following criteria: first name &
last name, former last name, address, city, state, zip range, country, service dates (begin
and/or end).

9.6.3 PCDAY - Produce Notes not Read Report

Description: Allows DP staff to generate a report of notes not read. The report lists the
following: Name, email, phone, zip code, country served in.

9.6.4 PCDAY - Produce Notes Read, Action Requested Report

Description: Allows staff to produce report of RPCVs who have not read admin notes and
have an action request.

9.6.5 PCDAY - Produce Notes Read, Action Requested, Action Taken

Report
Description: Allows staff to produce report listing RPCV data containing name, email, phone,
country served in.

9.6.6 PCDAY - Produce Notes Read, Special Handling Needed Report

Description: Allows staff to produce report of RPCVs who have read the admin notes and who
have a special handling need.

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9.6.7 PCDAY - Produce Press Interest Report

Description: Allows staff to identify RPCVs who have been identified for special interest by
press.

9.6.8 PCDAY - Produce Sent to Mailing House Report

Description: Allows staff to produce report of RPCVs who's names have been sent to the
mailing house.

9.6.9 PCDAY - Produce Kits Mailed from Peace Corps HQ

Description: Allows staff to produce report of RPCVs who have had kits mailed to them.
Report contains name, email, phone, zip code and country served in.

9.6.10 PCDAY - Produce No notes read, Kit not mailed Report

Description: Allows staff to produce report of RPCVs who have not read the admin notes and
who have not been mailed a kit yet.

9.6.11 PCDAY - Produce Notes Read, No Special Handling Report

Description: Allows staff to produce list of RPCVs who have not read admin notes, and who
have no special handling requirements.

9.6.12 PCDAY - Create a Special Report

Description: Allows staff to produce special RPCV reports based on selection critera and
open in Excel.

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9.8 VFORA
9.8. 9.8 VFORA (SV-
04 Data Flow)
System Architect
Wed Oct 04, 2006
13:00

9.8.1 VFORA - 9.8.2 VFORA -

Process Process
9.8.3 VFORA -
Volunteer W2-INFO Volunteer W-2's
Process
Certifications
Volunteer
Information
W2_WAGES

CERTIFY_ADDRESS W2_CORRECTIONS
CERTIFY
W2_EXCEPTION
W2_ACCRUAL VOLUNTEER_TRACKING
W2_FIN_ACT

RADBMS

vol_tracking - terminated
vol_tracking - active

9.8.4 VFORA - 9.8.5 VFORA -

Produce Active Produce
Volunteers Terminated
Report Volunteers
Report

9.8.1 VFORA - Process Volunteer Certifications

Description: This functionality allows user to produce Volunteer Certification of Service. To
reach this function, the user starts the VFORA application from the Peace Corps
Application Menu. When the VFO System Menu appears, the user selects the "Volunteer
Certifications" button. Role: RA_USER (VFO User) ONLY - For all of the tests in this
section, the user starts at the "Volunteer Certification Menu" screen with 4 options:
"Volunteer Certification Requests
"Generate Letters for a Group of Requests
"Report on Certification Requests
"Statistics on Certification Requests

9.8.2 VFORA - Process Volunteer W-2's

Description: Allows the printing of W-2S for specified year. The functionality is read-only as it
has been replaced by Odyssey.

9.8.3 VFORA - Process Volunteer Information

Description: Allows most recent volunteer information to be viewed for 1)service 2) address
and 3) W-2s. Cannot update data.

9.8.4 VFORA - Produce Active Volunteers Report

Description: Allows user to produce any of the following reports:
1. Active Peace Corps PCV/PCTs
2. Active Peace Corps UNVs
3. Active Peace Corps CCVs

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9.8.5 VFORA - Produce Terminated Volunteers Report

Description: Allows user to produce the following reports:
1. PCV/PCTs who have terminated between two specified dates
2. PCV/PCTS who have terminated for a specific country and two specific dates

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9.9 WWSPK
9.9. 9.9 WWSPK
(SV-04 Data Flow) Speaker Data 9.9.1
System Architect WWSPK -
Mon Oct 16, 2006 View Speaker
14:06 List

Country Name Reference Assignment Area Reference

WWSPK Database - Access

New/Updated Speaker Data Program Data (Country & AA)

PCV_VOL_SERVICE_SEGMENT
9.9.2 RPCV_PROFILE
PCV_ADDRESS
WWSPK -
PROGRAM_NAME Refresh
Volunteer Data

PCV_VOLUNTEER

PCVDBMS DPDBMS

9.9.1 WWSPK - View Speaker List

Description: This function allows user to search on various fields to retrieve list of speakers
(RPCVs) meeting their selection criteria. The user may print a report of the Speaker List
being viewed.

9.9.2 WWSPK - Refresh Volunteer Data

Description: Allows the user to refresh volunteer data from the latest data from Oracle. The
speaker list is updated with the latest volunteer data and rpcv profile data. The country
name reference and assignment area reference tables are updated using program
information from PCVDBMS.

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