look for analogies and metaphors, stories, examples, audience, involvement techniques,case studies to support the facts and figures. After collecting the material, begin toorganize it so there is a logical progression of ideas. Limit the points, keeping the messagesimple. Writing out transitions helps to reinforce the ideas and to repeat without beingredundant.Write the introduction and conclusion after the body of the presentation is completed, besure to start with impact including the benefit of the presentation to the audience andending with strength and, if called for, a call to action.
3. CREATE A USER FRIENDLY FINAL DRAFT:
Imagine what would happen if youcreated a masterpiece ... only to have the briefcase it's in stolen. Always leave a copy of the final draft at home or in the office for someone to fax to you in an emergency. Thisuser-friendly final draft should be in outline form on note paper, minimal 18-point boldface. Highlight the must know, should know and could know materials in differentcolors. Avoid using note cards; they can cause you to do too much shuffling. Only writeon the top two thirds of the page, otherwise your eyes and voice will drop, and you willlose your audience's attention.
4. PRACTICE, PRACTICE, PRACTICE:
At least three to six times, out loud --saying it differently each time to keep the spontaneity. Practicing in your head where youare eloquent won't work as well than actually saying it. If you will be delivering your speech standing up, then practice the same way using a similar room setup. If you can’t practice in the actual room where you will be speaking, improvise. Set up the chairs in theway they will actually be used. If you can practice in front of people, their comments willhelp you to refine your presentation. Tape record yourself. Remember, if you don't findyour presentation interesting no one else will either.
5. ARRIVE EARLY:
Make sure the room is set up correctly, the microphone is workingand check any visual aids you may be using. Bring extra bulbs, cords, etc., to prepareyourself for technical difficulties. If possible, be available to introduce yourself and shakehands with your audience as they arrive. This will help them to be more receptive to youas a speaker. Limber up by doing breathing and stretching exercises, it will control theadrenaline and relax you.
6. DELIVERY TECHNIQUES:
As an effective speaker, you want your audience to bereceptive to the communication signals you will be sending them: the three V’s –
. While all three are important, for some audience members,
yousay may not be as important as
you say it. For other audience members, the way youlook and the facial expressions you use will influence their impressions. Your ultimatecredibility as a speaker will be determined by your mastery of the three V’s.
The old adage that “Clothes make the man” or woman, is still valid. The firstthing your audience members see is your appearance. Before you get a chance to say aword, some of them will already have judged you based solely on how you look. If youare presenting at a business meeting, proper business dress is called for. If you have beeninvited to speak at an “off-campus” event, check with the event organizer. You can never be faulted for looking “too professional,” even if the audience is dressed down. Be certain