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Byrd House Market / William Byrd Community House224 S. Cherry St., Richmond, Virginia 23220
January 2010Dear Vendor Applicant,Thank you for your interest in vending at the Byrd House Market.As a program of William Byrd Community House, the Grace Arents Free Library and Education Center, itsCommunity Garden and the Byrd House Market are part of Richmond's oldest continuous social servicesorganization. As such the garden and market are a resource for our students and client families who, likemost urban residents, tend to have limited understanding of how food actually gets into their hands. It isour vision that Byrd House Market be a friendly, reliable place to experience the nutritional,entrepreneurial and cultural benefits of farmers markets in an urban setting.The 2010 Byrd House Market Season opens on Tuesday, May 4, 2010. In this packet you will findinformation about Byrd House Market, including our mission, vendor requirements, market rules andfees, as well as the vendor application form. This packet is available on our blogsite,www.byrdhousemarket.blogspot.com, as an Adobe PDF document and on paper by request.In addition, this year we are investigating accepting SNAP (Supplemental Nutrition Assistance Program,formerly known as Food Stamps) benefits using the EBT (electronic benefits transfer) swipe card process.We have provided some introductory information about how this might work in our market and wouldappreciate your feedback as we work through the pros and cons of instituting a mechanism for gettingyour fresh foods into the hands of our client families and children.Thank you again for considering Byrd House Market. We look forward to reviewing your application!Sincerely,Ana Edwards, ManagerByrd House Market
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2010 BYRD HOUSE MARKET VENDOR APPLICATION PACKET
Our Mission
Byrd House Market is dedicated to providing access to fresh food for Richmond families, to educatefamilies about nutrition, and to foster a sense of community among people from diverse backgrounds.Equally, we are committed to helping local farmers and food providers earn a better-than-living wage byselling directly to our customers.
Vendor and Product Eligibility
Eligible vendor products include but are not limited to produce, plants, flowers, prepared foods,baked goods, and crafts. Vendors must sell only locally produced products.
All products sold at the Byrd House Market must be homegrown, homemade, or handcrafted.
Information about the local source of all products must be available at all times.
All products and produce must comply with state and county regulations.
Application Process
and Fee
All applications will be reviewed to determine whether the products intended for sale meet theabove guidelines. BHM will accept vendors for participation in the Market based on product mix,adherence to the above guidelines, and space availability.
BHM is a food-focused market and so vendors selling produce, flowers and plants will be givenpriority for participation, constituting 85% of total vendors at the market. Prepared-food vendorswill make up 10% and the market and crafts persons 5%.
The application fee is $10.00 per applicant. The fee must be submitted with the application if mailed or hand-delivered. Applications submitted online will not be considered complete until theapplication fee is received separately by mail or hand-delivered. The application fee will bereturned to applicants that are not accepted.
Market Space Description/Vendor Spaces
The Market is open air and is situated on a grassy field, with 2 intersecting gravel drivewaysserving as the boundaries for the north and east sides of the market. The market is locatedadjacent to the Grace Arents Community Garden. A large maple tree is located at the easternedge of the market, providing some shade.
Parking for vendors and customers is available on Idlewood Ave., S. Linden St. and on the grassypatch parallel to the gravel driveway on the east side.
A limited number of vendors may be allowed to sell off the rear of their vehicles, pre-arrangedwith market staff.
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Requests for Additional Space
: Space is a premium at Byrd House Market, therefore we havedecided to address the requests for additional space on a case by case basis. The availability of additional space depends (1) upon how many vendors we already have scheduled and (2) whatproducts are to be sold.
Each vendor space measures exactly 10 feet by 12 feet. Vendors must provide their own tents,tent weights, market umbrellas, tables, and chairs if desired for their display areas. Tents mustalso comply with the 10 by 12 feet rule.
Electricity will be available on a limited basis, pre-arranged with Market staff.
Restrooms in WBCH and the adjacent gym are available for use by vendors and customers.
Market Fees
$10 per market day, per 10 by 12 foot space.
Backyard Growers or Community Gardeners may vend in available smaller spaces up to threetimes with no fee. After 3 times, regular market space fees apply.
The fee for a second space is $15 per market day, which means that 2 spaces will cost $25 permarket day.
All fees are due and payable
on market day
, if not pre-paid.
The Market accepts cash or checks, but no credit cards. Checks are to be made payable tothe
Byrd House Market
. Receipts will be provided.
Setup/Breakdown
Byrd House Market hours are from 3:30 to 7:00 pm.
It is recommended that vendors arrive by 2:30 to set up. Market staff will direct vendors toassigned spaces where they may unload their vehicles. Vehicles may then be parked in adesignated area.
It is necessary for all vendors to be set up and ready to do business when the market opensat 3:30 pm.
As a special courtesy, professional chefs and cooks may be given the 3:00 – 3:30 pm pre-marketwindow to purchase products for restaurant use.
Vehicles are not permitted in the market area once the market opens unless by prior approval byMarket Manager.
Each Vendor is expected to stop selling by 7 pm and have all products loaded for removalapproximately by
7:30 pm
.
Vendors may not leave earlier than 7 pm. Should a special circumstance arrive, a vendor may begranted early exit by the market manager as long as this is an infrequent event.
Compliance with Local, State, and Federal Regulations is the responsibility of the vendor.
Food Safety -
Vendors selling any product for human consumption must be in compliance with alllocal Health Department and Virginia Department of Agriculture and Consumer Services (VDACS)regulations. Contact the VDACS Food Safety Program at (804) 786-3520 for assistance. Vendorsmust possess a valid (passing) inspections report for all prepared food items. A copy of the reportmust be provided to the Market staff to be eligible to sell prepared food products at the Market.
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