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Department of the Army_Pamphlet 25–403_Information Management-Guide to Recordkeeping in the Army_11 August 2008

Department of the Army_Pamphlet 25–403_Information Management-Guide to Recordkeeping in the Army_11 August 2008

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This pamphlet provides the procedures for implementing policy contained in AR 25–400–2. It provides operational
procedures for the maintenance and disposition of Army information, which encompasses identifying records, managing
the various types of records media, applying disposition instructions, scheduling records, using the Army Records
Information Management System (ARIMS) software application, transferring and retiring records, and referencing and
servicing procedures; this pamphlet also explains records disposition, records holding areas (RHAs), Federal records
centers (FRCs), and records management program evaluations. This guide specifically addresses those duties performed
by the records management officials in dealing with the record keeping subprogram of the Army records management
program.
This pamphlet provides the procedures for implementing policy contained in AR 25–400–2. It provides operational
procedures for the maintenance and disposition of Army information, which encompasses identifying records, managing
the various types of records media, applying disposition instructions, scheduling records, using the Army Records
Information Management System (ARIMS) software application, transferring and retiring records, and referencing and
servicing procedures; this pamphlet also explains records disposition, records holding areas (RHAs), Federal records
centers (FRCs), and records management program evaluations. This guide specifically addresses those duties performed
by the records management officials in dealing with the record keeping subprogram of the Army records management
program.

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Department of the ArmyPamphlet 25–403
Information Management
Guide toRecordkeepingin the Army
HeadquartersDepartment of the ArmyWashington, DC11 August 2008
UNCLASSIFIED
 
SUMMARY of CHANGE 
DA PAM 25–403Guide to Recordkeeping in the ArmyThis rapid action revision, dated 11 August 2008--o Re-establishes DA Form 1613, Records Cross Reference (fig 3-1).o Updates paragraph to reference DA Form 1613 (para 3-3b).o Replaces Figure 3-1 with a sample DA Form 1613 (para 3-3b).o Makes administrative changes (throughout).
 
HeadquartersDepartment of the ArmyWashington, DC11 August 2008
Information Management
Guide to Recordkeeping in the Army*Department of the ArmyPamphlet 25–403
History.
This pamphlet is a rapid actionr e v i s i o n . T h e p o r t i o n s a f f e c t e d b y t h i sr a p i d a c t i o n r e v i s i o n a r e l i s t e d i n t h esummary of change.
Summary.
This pamphlet provides oper-a t i o n a l p r o c e d u r e s a n d g u i d e l i n e s f o rrecordkeeping within the Army. It is to beused with AR 25–400–2.
Applicability.
This pamphlet applies tot h e A c t i v e A r m y , t h e A r m y N a t i o n a lGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve, unlesso t h e r w i s e s t a t e d . D u r i n g m o b i l i z a t i o n ,p r o c e d u r e s i n t h i s p u b l i c a t i o n c a n b em o d i f i e d to s u p p o r t p o l icy c h a n g e s a s necessary.
Proponent and exception authority.
The proponent of this pamphlet is the Ad-ministrative Assistant to the Secretary of the Army. The proponent has the author-ity to approve exceptions or waivers tothis pamphlet that are consistent with con-trolling law and regulations. The propo-nent may delegate this approval authority,in writing, to a division chief within theproponent agency or its direct reportingu n i t o r f i e l d o p e r a t i n g a g e n c y , i n t h egrade of colonel or the civilian equivalent.Activities may request a waiver to thispamphlet by providing justiication that includes a full analysis of the expectedbenefits and must include formal reviewby the activity’s senior legal officer. Allwaiver requests will be endorsed by thecommander or senior leader of the requ-e s t i n g a c t i v i t y a n d f o r w a r d e d t h r o u g hhigher headquarters to the policy propo-n e n t . R e f e r t o A R 2 5 3 0 f o r s p e c i f i cguidance.
Suggested improvements.
Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dBlank Forms) directly to the Office of theAdministrative Assistant to the Secretaryof the Army (JDRP–RDR–R), 7701 Tele-graph Road, Alexandria, VA 22315–3860.
Distribution.
Distribution of this pam-phlet is available in electronic media onlyand is intended for command levels A, B,C, D, and E for the Active Army, theA r m y N a t i o n a l G u a r d / A r m y N a t i o n a lGuard of the United States, and the U.S.Army Reserve.
Contents
(Listed by paragraph and page number)
Chapter 1Introduction,
 page1
Purpose 1–1,
 page1
References 1–2,
 page1
Explanation of abbreviations and terms •1–3,
 page1
Prescribing directive 1–4,
 page1
Statutory authority 1–5,
 page1
Functions •1–6,
 page1
Application of the Army Records Information Management System Program •1–7,
 page2
Principles and concept of the Army Records Information Management System •1–8,
 page2
The Army Records Information Management System software application •1–9,
 page
Office records lists •1–10,
 page
Maintaining records for multiple organizations 1–11,
 page
Maintaining records in libraries •1–12,
 page
*This pamphlet supersedes DA Pam 25–403, dated 20 December 2006.
DA PAM 25403 11 August 2008i
UNCLASSIFIED

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