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PMBOK Study Guide

PMBOK Study Guide

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PMBOK® Study Outline
Framework for presentation of Project ManagementPMBOK 
 ® 
understands project management as a
process
which has inputs, activity andoutputs. In order to explain the
process
of project management, PMBOK 
 ® 
groups the processes into five families, or 
primary processes
that it calls
process groups
: Initiating,Planning, Executing, Controlling and Closing. These five primary process groups arewhat PMBOK 
 ® 
refers to as the Project Management Life Cycle. PMBOK 
 ® 
sees thesefive primary processes as consistent in every project, irrespective of the content of the project or what the product of the project is.In each of these five
primary process
 
groups
are defined by matrixing them againstwhat PMBOK 
 ® 
calls
knowledge areas
. Each
knowledge area
contains the detail of a particular area of knowledge or skill that the
primary
 processes need to function. The
knowledge area
often contains skills, tools and techniques that cover more than one process. There are nine
knowledge areas:
Project Integration ManagementProject Scope ManagementProject Time ManagementProject Cost ManagementProject Quality ManagementProject Human Resource ManagementProject Communications ManagementProject Risk ManagementProject Procurement ManagementWhen all of the
knowledge areas
are examined and described, the full meaning of eachof the primary
processes
appears. In fact, each
knowledge area
is defined as a set of  processes (with inputs, tools/techniques and outputs) and, by being defined this way,gives the complete scope of each of the processes in the
process group
. This is best seen by the overview of the matrix on p38 of the PMBOK 
 ® 
. When the 9 knowledge areas (chapters 4 through 12) are matrixed with all of the 5 primary process groups, there are 39 sub-processes that are defined. The 39 sub- processes are always numbered by the order they appear in the PMBOK 
 ® 
chapter thatdiscusses them. For instance the knowledge area of Initiation is numbered 5.1 as it isdiscussed as the first process in Chapter 5 – Project Scope Management.In each of the 5 primary process groups, each knowledge area that contributes to that primary process does so by contributing a sub-process that is either a
core
sub-process tothe primary process or a
facilitating
sub-process to the primary process.
 
The Knowledge Area Chapters in PMBOK 
 ® 
– Chapters 4 – 12
Each of these chapters is presented in an identical format. The chapter begins with a brief overview of each sub-process in the knowledge area. It then presents a moredetailed treatment of each specific sub-process. Each sub-process is presented in terms of inputs, tools and techniques and outputs. For example, Chapter 4 – Project IntegrationManagement. There are three sub-processes:4.1 Project Plan Development4.2 Project Plan Execution4.3 Integrated Change ControlUnder each of these sub-processes you will find a discussion of the inputs, tools andtechniques and outputs for that sub-process. It will often be the case that the output fromthe previous sub-process provides the input into the next sub-process. One effectivetechnique for a group is to pick a chapter to study and then, in order to prepare for the presentation, one person prepares the inputs for each of the sub-processes, one person prepares the tools and techniques for each sub-process and another person prepares a presentation on the outputs.
STUDY PLAN GUIDE
 Now that we have explored the knowledge areas and the primary process groups, you cancreate a study plan that best fits for you or your group. You might follow the processgroups as a guide for study, reviewing each of the sub-processes in the primary group andgoing primary group by primary group. You may choose to study by following theknowledge areas, chapter by chapter in the PMBOK 
 ® 
. You may study by following theknowledge areas but proceed in an order that seems more logical to you than the one laidout in the PMBOK 
 ® 
For instance, one group studied the PMBOK 
 ® 
in the following order:Chapter 10 – Project Communications ManagementChapter 7 Project Cost ManagementChapter 9 Project Human Resource ManagementChapter 4 Project Integration ManagementChapter 12 – Project Procurement ManagementChapter 8 Project Quality ManagementChapter 11 – Project Risk ManagementChapter 5 Project Scope ManagementChapter 6 Project Time ManagementRemember, the goal of the study is not to become an expert in risk, or qualitymanagement or time or any other knowledge area. The goal is to pass the PMP
 ® 
exam.People find that their knowledge of project management is helpful but the major piece of  preparation is to know the PMBOK 
 ® 
very thoroughly.
 
Knowledge Area Chapter Outline Summaries
In order to decide how to come up with a game plan for study, we have outlined theKnowledge area chapters. The thought is that if you see them defined all in one place, itmay be easier to decide how to proceed with your study.
Chapter 4 – Project Integration Management4.1 – Project Plan Development
– Integrating and coordinating all project plans tocreate a consistent, coherent document.
4.2 – Project Plan Execution
– Carrying out the project plan by performing the activitiesincluded therein.
4.3 – Integrated Change Control
 – Coordinating changes across the entire project.
Chapter 5 – Project Scope Management5.1 – Initiation
– Authorizing the project or phase.
5.2 – Scope Planning
– Developing a written scope statement as the basis for futuredecisions.
5.3 – Scope Definition
– Subdividing the major project deliverables into smaller, moremanageable components.
5.4 – Scope Verification
– Formalizing acceptance of the project scope
5.5 – Scope Change Control
– Controlling changes to project scope.
Chapter 6 – Project Time Management6.1 – Activity Definition
– Identifying the specific activities that must be performed to produce the various project deliverables
6.2 – Activity Sequencing
– identifying and documenting interactivity dependencies
6.3 – Activity Duration Estimating – 
Estimating the number of work periods that will be needed to complete individual activities.
6.4 – Schedule Development
– Analyzing activity sequences, activity durations andresource requirements to create the project schedule.
6.5 – Schedule Control
– Controlling changes to the project schedule
Chapter 7 – Project Cost Management7.1 – Resource Planning
– Determining what resources (people, equipment, materials)and what quantities of each should be used to perform project activities.
7.2 – Cost Estimating
– Developing an approximation (estimate) of the costs of theresources needed to complete project activities.
7.3 – Cost Budgeting
– Allocating the overall cost estimates to individual work activities.
7.4 – Cost Control
– Controlling changes to the project budget.
Chapter 8 – Project Quality Management8.1 – Quality Planning
– Identifying which quality standards are relevant to the projectand determining how to satisfy them.
8.2 – Quality Assurance
– Evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.

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