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How to be successful in e-Auctions

How to be successful in e-Auctions

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Published by Ian Makgill
A guide to success in e-Auctions
A guide to success in e-Auctions

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Published by: Ian Makgill on Apr 23, 2008
Copyright:Attribution Non-commercial

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05/09/2014

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 b e
 s u c c e s s f u l
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rcoe.gov.uk
 
 i n
e - a u c t i o n s
 I m p r o v e m e n t
t h r o u g he f f i c i e n c y
PP
rce
procurement
programme
 
 >
 T r a n s f o r m i n gP r o c u r e m e n t
Howtobesuccessfulin
e-auctionsDearcolleague,
 Atatimewhencouncilsarefacinggreaterfinancialpressuresandincreasingexpectationsforbetterservicedelivery,e-auctionscandramaticallycutthecostofsomegoodsandservices. Theyofferanimportanttoolinthewiderdrivetoreducecostsinordertohelpprotectessentialfront-lineservices. Thesavingsandotherbenefitsgeneratedcanbesubstantial,butrunningane-auctioncanbeachallengingproposition.Supportingover20localauthoritiesintheSouthWest,theSouthWestCentreofExcellencese-auctionprogrammehasdeliveredgainsofover£14millionintherecentpast.TheprogrammehasalsostimulatedcollaborativeworkingandjointframeworksbetweenauthoritiesintheSouthWestregionandbeyond. TheCentresprogrammehasjump-startedtheuseofe-auctionsintheSouthWestandthisguidebringstogetherwhathasbeenlearnthereandnationallyabouthowtorunasuccessfule-auction.Ifyouthinkthatrunningane-auctionisrightforyourorganisation,pleasereadthisguideandthencontacttheSouthWestCentreofExcellenceinthefirstinstanceforguidance.Formajorspendareas,theCentrecancheckwhethersuitablecontractsalreadyexist.Ifcontractsdonotexistorarenotsuitable,wecanofferfree-of-chargee-auctionexpertiseandsupportand,importantly,wecanbringtogethercouncilsandotherpublicsectororganisationstocollaborateone-auctionstomaximisesavingsopportunities. ThisisoneofanumberofguidespublishedbytheRegionalCentresofExcellenceProcurementProgrammewhichaimstospreadbestpracticeinprocurementacrossthecountry.Welookforwardtohearingfromyou.
GillianBrindle
SouthWestCentreofExcellence
©RegionalCentresofExcellence.February2007
Contents01
 Yourguidetosuccess
01
What’sinthisguide
02
What’sane-auction
03
Gettingstarted
05
Resourcingane-auctionprogramme
06
Preparingforane-auctionprogramme
07
Isane-auctionappropriate?
08
Collaborativee-auctions
10
Buyingane-auction
12
 Thespecification
16
 Awardcriteria
19
Supplierengagement
21
 Thee-auctionevent
22
 Afterthee-auction
23
Benefitrealisationandassessment
25
Glossary
27
Formoreinformation
28
 Acknowledgements
29
 Appendix
 
 Yourguidetosuccess
TheRegionalCentresofExcellenceProcurementProgrammeisseekingtotransformprocurementanddelivermajorefficienciesinthe£40billionthatlocalgovernmentspendseachyearongoodsandservices.e-Auctionscanbeahighlyeffectivetooltogeneratesavingsbuttheyrequirecarefulplanningandskilfulexecution.Thereisplentyofguidanceavailablebutthisisthefirsttimethatithasbeenbroughttogetherintoadefinitive,up-to-dateguidetohelpprocurementprofessionalsgettheverymostfrome-auctions.Pleasetaketimetoreadthroughthewholeguidebutforaquickoverviewofthee-auctionprocess,refertotheAppendixonpage26.
Whatsinthisguide?
 Thisguideexplainshowyoucanrunasuccessfule-auctionandincludesinformationonthefollowing:
>
Howtogetstartedonane-auctionprogramme
>
Howtoresourceane-auctionproject
>
Howtocheckifane-auctionisappropriate
>
Howtoruncollaborativee-auctions
>
Howtoselectaprovider
>
Howtocreateaspecificationforane-auction
>
Howtouseawardcriteria
>
Supplierengagement
>
Howtoruntheeventitsel
>
Posteventmanagement
>
Howtoidentifythebenefitsofane-auction
NB
 Thisguidecoverstheuseofelectronicreverseauctionswheresupplierscompeteforanorganisationsbusinessonlinebyreducingtheirprices.Theguidedoesnotcoveranyothertypeofelectronicauction.
 >
 T r a n s f o r m i n gP r o c u r e m e n t
Howtobesuccessfulin
e-auctions
01

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