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Setting of Priorities

Setting of Priorities

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Published by Lannie Faustino
report ni ariel s systems engineering
report ni ariel s systems engineering

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Published by: Lannie Faustino on Feb 12, 2010
Copyright:Attribution Non-commercial


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IN SYSTEMS MANAGEMENTHow to set Priorities
Being able to set priorities is the key to
 and making the most of your 
. But how do you set priorities for your day-to-day tasks and activities as well as specific action items for your goals in order to make sure you’re not letting anything slip through the cracks?You will have daily priorities such as taking the kids to school, and you should also have daily goalspecific actions – these all need to be prioritized into one seamless set of action items to make sure your day-to-day life doesn’t take precedence over your goals and vice versa.To prioritize day-to-day activities and goal specific Action Items, try any one of the following systems:Must Do | Should Do | Nice to do
Priority 1: Must Do – these goals or activities must be achieved if you are to consider yourself  ‘successful’. These are your highest priority goals or activities.
Priority 2: Should Do – these goals or activities should be achieved (but it is not essential) toconsider yourself ‘successful’.
Priority 3: Nice to Do – self explanatory.You may prefer the commonly used “High | Medium | Low priority” terminology.Ranking system - where you number all tasks in the order that you need to do them, from 1 being mostimportant (do this one first) to however many action items there are on your list.Urgent | Important activity matrix Another popular way of prioritizingaction items is the Urgent | Importantactivity matrix originally developed by time andorganizational management guruStephen Covey .  This matrix is based on all tasks being assigned a level of ‘urgency’ and ‘importance’ as illustrated below.
Urgent-Important Matrix for setting prioritiesHuman nature means that we instinctively act on tasks that are ‘urgent’, whether these tasks areimportant or not. That’s OK for the tasks that are also important, but the other ones are not necessarilythe best use of your time and effort.This matrix can also be used to explain why taking action on goals sometimes gets into trouble. Goals aretypically derived from dreams and desires, which by their very nature are not ‘urgent’. Goals are however VERY important and their enabling actions need to be elevated in priority over tasks that are not reallyimportant.So as a tool for helping youprioritizeyour action items, start by identifying which part of the matrix eachtask belongs in, and then manage them as follows:
Important Matrix for setting prioritiesMost importantly, find that suits you set priorities –prioritizingtasks is the key to time management andorganizationand is essential if you have any hope of achieving your goals.And don't forget todocument your set prioritiesin your action plan.Find out more on setting priorities from the expert - Stephen Covey!

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