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Project Management manual

Project Management manual

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Published by KIYYA QAYYUM BALOCH

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Published by: KIYYA QAYYUM BALOCH on Feb 16, 2010
Copyright:Attribution Non-commercial

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10/23/2011

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Project Management ______________________________________________________________________________________
INTRODUCTION
To maintain its competitive edge, a business requires managers to work onprojects that support business goals. Many important business activities nowrequire management by project and cross-functional teams. This requirescompetence in utilizing project management tools such as planning, controllingand evaluation. This workshop provides participants an opportunity to learn andapply project management skills towards achieving business results.
OBJECTIVES
By the end of this workshop, participants will be able to:
Define project management
Describe the different stages of project management
Use project management tools to plan and control their projects
Work effectively with people to achieve the project objective
Develop project evaluation strategies
Communicate project progress and results
EXPECTED OUTCOME
Participants will have a common understanding of project managementprocesses, tools and terminology.
ABN AMRO Bank Arbab Naseebullah
1
 
Project Management ______________________________________________________________________________________
WHAT IS A PROJECT?
“A collection of linked activities, carried out in an organized manner, with aclearly defined start and finish point, to achieve some specific goal that satisfiesthe needs of an organization as derived from the current business plans.” 
In most organizations, the process of maintaining normal operations to meet thecorporate objectives is the primary responsibility of the functional management.This involves traditional ways to get things done because it is dependent on thehabits and working practices generated by experience. Project managementprovides the organization with an alternative way of achieving results where thework to be done is likely to cross functional boundaries. It involves people indifferent parts of the organization. This allows for the most appropriate skills,gathered into a coordinated work unit, to achieve results that would be difficult toaccomplish in one department or by an individual.
PEOPLE SKILLS REQUIRED FOR PROJECTMANAGEMENT
Projects are concerned with achieving business goals in an organization in astructured manner. To do so, you will need to have a set of proven tools andtechniques at your disposal to support your efforts. To work in projectssuccessfully, the following people skills are required:
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Setting clear objectives and aligning people’s personal goals;
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Creating a real sense of responsibility and discipline in the project team;
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Managing a team as an interactive unit;
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Creating a sense of commitment in the team members, Somme whom mayhave little interest in the expected results;
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Coaching, guiding and actively supporting the individual team members;
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Explaining decisions and keeping everyone informed of progress;
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Establishing a sustaining environment for effective dialogue and feedback inthe team and with other teams and their management;
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Managing upwards to influence senior management and other line managers;
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Managing third parties – contractors, suppliers, consultants;
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Understanding the real needs of the end users of the results;
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Satisfying the internal customer;
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Handling conflicts effectively
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Demonstrating a concern for continuous improvement, questioning traditionsand always seeking a better way of doing things;
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Taking a holistic view – seeing the bigger picture, understanding where thechange fits into corporate strategy, other project activity, expected futurechanges.
ABN AMRO Bank Arbab Naseebullah
2
 
Project Management ______________________________________________________________________________________
CHARACTERISTICS OF A PROJECT
A project:PurposeHas a specific purpose which can be readily defined;UniqueIs unique because it is most unlikely to be repeated in exactlythe same way by the same group of people to give the sameresults;Customer focusIs focused on the customer and customer expectations;UnusualIs not usually routine work but may include routine type tasks;LinkedactivitiesIs made up of a collection of activities that are linked together because they all contribute to the desired result;TimeconstraintsHas clearly defined and agreed time constraints – a date whenthe results are required;ComplexIs frequently complex because the work involves people indifferent departments and even on different sites;FlexibleHas to be flexible to accommodate change as the workproceeds;AmbiguityInvolves many unknowns both within the work itself, the skills of the people doing the work and the external influences on theproject;CostconstraintsAs cost constraints which must be clearly defined andunderstood to ensure the project remains viable at all times;GrowthProvides a unique opportunity to learn new skills;TemporarynatureForces you to work in a different way because the ‘temporary’management role is directly associated with the life of theproject;Anti status quoChallenges traditional lines of authority with perceived threats tothe status quo;RiskyInvolves risk at every step of the process and you must managethese risks to sustain the focus on the desired results.
ABN AMRO Bank Arbab Naseebullah
3

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