Hamilton Academical Supporters' Society

AGM Minutes

Thursday 18

February 2010Function Suite, New Douglas Park

Present

David Ogg, Alan Hutcheson, Paul Daly, Donald Anderson, Ian Kelly, Darren JamesonAnd other 14 members.

Apologies

Alastair Brown, Graeme Brown, Euan SimpsonJanet Watson, Liam Ryder, Jim Bright, Derek Bright, Roderick Hamilton, Ken Berry

Proxies

NameProxy

Janet WatsonDavid OggKen BerryDavid OggLiam RyderDavid OggJim BrightDonald AndersonRoderick HamiltonDavid Ogg

Meeting

Minutes of Last Meeting

Kenneth Fee proposed the acceptance of the accuracy of the minutes from theprevious AGM. These were accepted unanimously.

Chair’s Report – David Ogg

1.This has been a year of retrenchment. The current Board took responsibility for the Trust at the last AGM when the only other alternative was to place theTrust in abeyance. With the exception of Ian Kelly and Donald Anderson none of the new Board had any experience of Supporters Trusts from the inside, but there was a willingness to pull together and move the Accies Trust forward.2.I accepted the Chair at the first meeting after the AGM and thereafter wrote tothe Club informing them of the changes to the Board and our aims. Ronnie wasmost receptive and was kind enough not only to meet me to discuss the Trust but to invite 2 members of the Board to the Falkirk game late last season asguests of the Club. We didn’t manage to agree a suitable date for a ‘Meet theManager’ evening at the end of last season, but that remains an ambition of your Board for the future.3.The Board agreed a winter programme to include Richard McBrearty, an AGM with a Q and A session with Les Gray and a night with SPL referee. These havehappened, or are in the process of happening tonight.

Anderson, Donald - 12-Dec-03Page 1 of 4

4.In the course of year the Trust Board co-opted Graeme Brown on to the Board as Webmaster and he has produced an excellent Trust Website with occasional help from Alan Hutcheson and me. We have established email communicationswith the majority of members and would urge those who would wish to havesuch contact to keep us informed of current Email addresses. The Board also co-opted Euan Simpson, who has penned a weekly column for the STV football website.5.The Board has considered 2 projects under the auspices of the Trust. David Hamilton wishes to use the Trust website as a vehicle to host an Accies Memory Bank and stats encyclopaedia (for want of a better expression) and Ian Kelly iswriting a personal history of the last 25 years as an Accies supporter with some potential assistance (by way of a small loan) with early publishing costs. Ianhopes to launch his book in early August. The other project is more problematic,requiring greater IT skills than is currently available to the Trust or to David Hamilton, but negotiations continue to find a solution.6.Board Members David Ogg, Craig Rankin and Graeme Brown successfully attended a Trust Board members training session run by Supporters Direct.David will attend a pilot training session for Board Chairmen on 21 Feb 10.7.The next year will continue to pose significant challenges. We will introducean annual membership subscription from 1 Sep 10 to avoid the gradual runningdown of Trust funds whenever we undertake any activity. Standing order formsare available tonight and any donations in advance of the start date will begratefully received. We would like to contribute more to the club over the next year, but to do that effectively we need to have a greater sharing of the work involved. The Trust desperately needs a Secretary and if anyone thinks they have the skills required please contact me. Additional Board members will bemade welcome, particularly if they come with ideas to take the Trust forward and the means to carry this out.8.I remain grateful to all the Trust Board members for their support during theyear. I note particularly the continued support from Ian Kelly and Donald Anderson, who have been on the Board for some years and whose enthusiasmand commitment remains an example to us all.

Kenneth Fee proposed acceptance of the chair’s report, which were adoptedunanimously.

Treasurer’s Report – Ian Kelly

Ian Kelly reported the total income for the year as £111 from a shirt raffle andbucket collection outside the ground. Major items for expenditure were shirtsponsorship and the purchase of Player of the Year trophies.The trust still holds £3,000 shares in HAFC.Copies of the financial statement for the year ended 31

August 2009 werecirculated with the report of the Independent Examiner.Kenneth Fee proposed acceptance of the treasurer’s report, which were adoptedunanimously.

Membership Fee

An annual membership fee of £5 was re-introduced by the board. Standing Orderforms were distributed.

Page 2 of 4Anderson, Donald - 12-Dec-03

Independent Examination for next AGM

It is hereby resolved that subject to the provisions of section 4A of the 1968Friendly and Industrial and Provident Societies Act, the members of the Societyshall not require an audit for the accounts covering the current financial yearending on 31 August 2009 when they are presented to the next AGM held in2010.The members of the society agree that the Accounts for the financial year endingon and for which reports will be laid before the following AGM do not require a fullaudit provided that:•The total income for that year does not exceed the threshold laid down bySupporters Direct for audit exemption (currently £25,000)•An Independent Examination of those accounts is carried out in place of thefull Audit•The Independent Examination is carried out in line with the best practice of Supporters Direct as set out in the Guidance Notes.•A report from the Independent Examiner is included within the Accounts andcirculated to members.The Society notes that•The Independent Examination does not carry the same weight as a full Audit•The members of the Trust instruct the Board to identify a suitably qualifiedpractitioner to undertake the review•The Board shall agree the appointment of the examiner and shall agree theterms of that appointment in writing•Supporters Direct has no liability in respect of any Trust Accounts•Supporters Direct will use the report of an Independent Examiner whenconsidering your Trust’s eligibility for membership as against criteria in itsmembership policy.The resolution was proposed by Ian Kelly and Stephen Shilton and passedunanimously.

Board MembershipNamePosition

David OggChairIan KellyTreasurerDonald AndersonSecretaryAlan HutchesonCommunicationsDarren JamesonAlastair BrownTommy JordanPaul DalyFrom 16/12/2009Craig RankinFrom 18/12/2009Euan SimpsonCo-Opted 18/8/2009Graeme BrownCo-opted 18/8/2009