Professional Documents
Culture Documents
User Guide
User guide | Table of contents |
Table of contents
About Nitro PDF Professional
About Nitro PDF Professional 4
Getting help using Nitro PDF Professional 5
Create
Create PDF quickly 7
Convert Microsoft Office files to PDF 8
Create PDF from any file 9
Create PDF from screen captures 10
Create PDF from scanner 10
Edit
Text & images 16
Headers & footers 17
Watermarks 18
Bates numbering 18
Optimize & shrink files 19
Attach files 19
Document properties 20
Export
Copy text 22
Copy snapshot of page content 22
Convert PDF to Word 22
User guide | Table of contents |
Secure files
Control usage and access 29
Apply security 30
Security profiles 30
User guide | About Nitro PDF Professional |
Professional •
made to documents.
Ensuring related documents are kept
The Portable Document Format (PDF) is the together.
bridge between the old paper world and the
• Making documents usable and
new electronic document world. Its invention
intelligent.
solved the fundamental problem of how
to exchange visually accurate documents
electronically.
About Nitro PDF Professional
Why has PDF been so successful? What is Nitro PDF Professional?
PDF has succeeded because of its: Nitro PDF Professional is an affordable, fully-
featured PDF creation and editing product.
• Portability. Small in size and self-
For less than $99, Nitro PDF Professional
contained.
gives you full control over PDF documents,
• Reliability. Virtually anyone on any including commenting, security, text editing,
computer system can view. one-click creation from Microsoft® Office and
much more.
• Accuracy. Look and print the same on
any computer. • Create. Nitro PDF Professional makes
PDF creation effortless. Create a
• Openness. Anyone can develop tools to
PDF from within any of your favorite
create and edit documents.
applications, and enjoy one-click PDF
creation from within Microsoft® Office.
PDF and the information worker
PDF is the ideal format to standardize • Comment. Nitro PDF Professional lets
on. A typical information worker works in you give and receive feedback in familiar,
government agencies or in industries such straightforward ways—use sticky notes,
as law, finance, marketing, publishing, and highlighters, draw freehand scribbles
pharmaceuticals, and needs to maintain and more.
high quality work while reducing the time to
• Secure. Working with Nitro PDF
complete tasks and projects. The PDF format
Professional lets you control what others
ensures documents are exchanged reliably,
can and can’t do with your work. Turn
securely, and accurately. Key requirements
editing, printing and copying on or off, or
include:
set an access password on any PDF you
• Sharing documents reliably first time. create.
User guide | About Nitro PDF Professional |
Nitro PDF Driver settings 3. Choose the options you want, and
The Nitro PDF Professional Driver settings then click OK.
dialog gives you advanced control over the
PDF files you create. The settings include:
• Page size and rotation. Sets the size and
Create PDF from screen
orientation of the pages. captures
Nitro PDF Professional lets you create
• Security & digital signatures. Applies
PDFs directly from your screen captures
digital signatures to certify documents
or ‘screenshots.’ Taking captures of your
and password-based controls, including
computer screen and then putting them
the limiting of print, copying and
straight into Nitro PDF Professional works
extracting, form filling, commenting and
particularly well when you want to add
more.
comments or drawing markups to the image
• Watermarks or stamps. Applies text- you’ve captured.
and/or image-based watermarks and
To create a PDF from a screen capture:
stamps to pages.
1. Press the Print Screen key.
• Fonts. Controls whether to embed
particular fonts or not, and whether to 2. On the Home tab, in the Convert
embed font subsets. group, click the arrow below Create
PDF .
• Document view options. Sets whether to
display the Bookmarks, Pages, Layers, or 3. Click Create PDF from Clipboard .
Attachment panes when opening a PDF,
as well as the magnification level to use.
• Interface options. Sets whether the
Create PDF from scanner
Nitro PDF Professional provides you with an
menu, toolbar, and so on should be
easy way to convert your paper documents
displayed when a PDF is opened.
to digital form for easier storage and access.
• Document information (meta data). Sets Depending on the type of scanner you have,
the document title, author, subject, and you will be able to convert pages one at a
keywords. time, or do whole collections of pages in the
one process. If you need to, you can also
To change Nitro PDF Professional Driver
merge documents as you go to create the one
settings:
complete PDF document.
1. Open the print dialog.
To scan paper documents to PDF:
2. In the Printer list, choose Nitro PDF
1. On the Home tab, in the Convert group,
Professional Driver, and then click
click the arrow below Create PDF.
Properties.
User guide | Create | 11
2. Click Create PDF From Scanner . will compress them to 300 DPI or higher
(reasonable for high quality printing and
3. In the Create PDF From Scanner
archiving).
dialog, select your scanner, the sheets
to scan, image compression, and then • JPEG Compression. Designed for photos
specify the destination. and other graphics with very smooth and
detailed tone changes.
4. Click Scan to open your default
scanning software. • CCITT Group 4 Compression. Designed
for monochrome or black-and-white
5. Select the mode of scanning—color,
images, it suits the scanning of plain text
grayscale, or monochrome/black-and-
documents, faxes, and so on.
white.
• JBIG2 Compression. Designed for
6. Select the menu command to return
monochrome or black-and white
to Nitro PDF Professional.
images, it suits the scanning of plain
7. Select the Finish option to end your text documents, faxes, and so on. Pages
scanning job, or select the Scan front scanned with JBIG2 compression tend
of sheet two to continue scanning. to be smaller than CCITT Group 4 pages,
but they take longer to generate.
Image compression settings
When scanning to PDF with Nitro PDF
Professional, the type of compression
used—color, grayscale, or monochrome—is
determined by the output setting you select
in your default scanning software. Therefore,
if you intend to do a color scan, you can just
leave the leave the Monochrome list setting as
None.
• Compression level slider. The slider
gives you quick control over how much
compression to apply to your scanned
pages, with the basic principle being
that the lower quality you choose, the
less dots per inch (DPI) and the smaller
the file size will be. Approximately 50%
will compress images to 96 DPI (fine for
viewing on-screen), 60-70% will compress
them to 150 DPI (fine for printing), 80+%
User guide | Combine files & assemble pages | 12
Combine files & 2. Hold down Ctrl and left-click the files
you want to select.
Extract pages
Nitro PDF Professional lets you copy one or Reorder, move, or rearrange
more pages from a PDF document to quickly
pages
create a new document. You can also delete
If you’ve combined a collection of files
the pages when extracting them.
together (e.g. a report, spreadsheet, and
To extract pages do the following: presentation) into a PDF document and
they’re in the wrong order, you can easily
1. On the Insert and Edit tab, in the
rearrange them using the tools in Nitro PDF.
Pages group, click Extract .
Using the Pages pane it’s just a matter of
2. In the Extract Pages dialog, select the
viewing the thumbnail versions of the pages
pages to extract.
of your document and dragging the pages
3. Click Extract. around till they’re in the right order.
User guide | Combine files & assemble pages | 15
To reorder pages in the Pages pane do 4. In the Insert Pages dialog, click the
the following: options to set the page range to be
inserted, and where to place it in your
1. On the Home tab, in the Show/Hide
PDF file.
roup, click Pages.
5. Click Insert.
2. In the Pages pane, do any of the
following:
• To select one page to move, left-click
on it.
• To select multiple pages that are not
in sequence, press Ctrl and left-click
each page.
• To select consecutive pages, left-click
and drag the pointer.
4. Left-click on the selection and drag
the page/s to the new position in the
document.
Insert pages
Nitro PDF Professional let you combine pages
from more than one PDF together into the one
PDF. When you insert pages you can choose
whether to insert all the pages of a document
or just a page range from the document.
To insert pages into a PDF:
1. On the Insert and Edit tab, in the
Pages group, click Insert .
2. In the Open dialog, select the
document to insert.
3. Click Open.
User guide | Edit | 16
To add a line, arrow, rectangle, or oval and choosing the Set Properties as Default
drawing markup option.
1. On the Review tab, in the Comment
group, click the Rectangle , Oval
, or Line tool.
Attach files
Just like attaching a paper file to another with
2. Click on the page where you want to a paperclip, the Attach File annotation tool
place the drawing. allows you to attach and embed electronic
files inside your PDF files. The recipients of
To add feedback text to your drawing
your files can see the files attached to your
1. Right-click on the drawing. pages and they can open them to view them,
or save and file them away for later use.
2. In the pop-up note, enter your text
feedback. The Attachments pane gives you a central
place to view, insert, delete, and export all
To update the appearance or properties of a
attachments in a document.
drawing
To attach a file as an annotation
1. Right-click on the drawing.
1. On the Review tab, in the Comment
2. Click Properties.
group, click Attach FIle .
3. Click the options you want to change.
2. Click on the page where you want to
4. Click OK. place the file attachment
To make a line into an arrow drawing To update the appearance or properties of a
file attachment annotation
1. Right-click on the drawing.
1. Right-click on the file attachment icon.
2. Click Properties.
2. Click Properties.
3. In the Start and End lists, click the
options you want to use. 3. Click the options you want to change.
4. Click OK. 4. Click OK.
To delete a drawing To open a file attachment
1. Left-click on the drawing. • Double-click on the file attachment on
the page.
2. Press the Delete key.
Tip: You must have software installed that can
Tip: You can change the default properties of
view the file attachment you try to open.
your comments by right clicking on the drawing
User guide | Comment & review | 27
To save a file attachment cycle in Nitro PDF Professional, you can easily
attach or tie your replies to other people’s
1. Right-click on the file attachment.
comments. Then by using the Comments
2. Click the Save Embedded File to Disk pane everyone in the review process can
option. quickly see how comments are grouped and
related.
3. Click Save.
To reply to a comment
To view all file attachments in a file
1. Do either of the following:
• On the Home tab, in the Show/Hide
group, click Attachments. • In the Comments pane, highlight the
annotation, and then click Reply .
• On the document, right-click on the
Organize & view comments annotation, and then click Reply.
On paper it’s hard to keep on top of a
document review cycle. Electronic document 2. In the pop-up note, enter your
review lets you get all comments together in feedback text.
the one place and group them the way that
works best for you. Using the Comments pane
lets you keep track of comments added to
Combine comments from multiple
your PDF documents. The pane displays a list
of each comment, its type, reviewer name, files
time stamp, the contents of any pop-up notes Nitro PDF Professional lets you take all
and text boxes, and any replies. comments from a PDF document and insert
them into another PDF document. This is
To view and organize all comments in the
particularly useful when you receive feedback
Comments pane
from multiple participants and each person
1. Do either of the following: has added their comments to a separate copy
of the same document. It’s just a matter of
• On the Home tab, in the Show/Hide
exporting all comments from each document
group, click Comments.
and then importing them into your version of
• Right-click on any comment and click the document.
Show/Hide Comments List.
To export all comments from a PDF
2. In the Comments pane, click the Sort
1. On the Review tab, in the Review
By button to group your annotations.
group, click Migrate.
Reply to comments 2. Click Export Comments.
As part of the electronic document review
User guide | Comment & review | 28
• Commenting. Control the user’s ability to to open your file, click the Require a
add notes, text highlights, and drawing password to the document box, and
markups then enter your password.
• Form field fill-in or signing. Control the • If you want to restrict usage
user’s ability to fill in forms and digitally permissions once a file is opened, click
sign documents the Require a password to change
security and access specific functions
• Document assembly. Control the user’s
box, and then enter your password
ability to insert pages into and extract
and click the options you want to
pages out of PDF documents.
restrict.
• Access for screen readers. Allow text to
5. Click OK.
be accessed by screen-reading software
for the visually impaired. To add security with a security profile
1. On the Secure tab, in the Secure
Document group, click the arrow
Apply security below Password Security .
There are two ways to secure a PDF file
2. Click the security profile from thelist.
• Document Properties dialog. Go to the
document properties and manually apply Note: Once security has been applied, you must
your security. save the file for the settings to take effect.
each policy to view it’s details. profile, and then click Next.
To edit a security policy 4. Do one or more of the following
1. On the Secure tab, in the Secure • If you want users to enter a password
Document group, click Manage to open your file, click the Require a
Policies . password to the document box, and
then enter your password.
2. In the Security profiles pane, click on
the policy and then click Edit. • If you want to restrict usage
permissions once a file is opened, click
3. In the Security Profile dialog, update
the Require a password to change
the name and description and then
security and access specific functions
click Next.
box, and then enter your password
4. Select and update the settings you and click the options you want to
would like to update. restrict.
5. Click Finish. 5. Click Finish.
To add a security profile To delete a security policy
1. On the Secure tab, in the Secure 1. On the Secure tab, in the Secure
Document group, click Manage Document group, click Manage
Policies . Policies .
2. Click New. 2. In the Security profiles pane, click on
the policy and then click Delete.
3. In the New Security Profile dialog,
enter a name and description for your