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Upgrading the City of Cloquet's GIS System (306-star11-08)

Upgrading the City of Cloquet's GIS System (306-star11-08)

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The City of Cloquet is located within the Lake Superior watershed and the St. Louis River and its tributaries are located within the community. The city previously had ESRI’s ArcView 8 as its primary GIS license and was interested in purchasing ESRI's ArcMap 9.3 software to update the city's GIS system for Community Development Staff to utilize. Under current budget scenarios, it was difficult to justify the purchase of new software, yet, staff hoped to have GIS become a tool that is routinely used internally to make sound planning decisions, and help with the administration of zoning, building codes, and wetland conservation act rules.
The City of Cloquet is located within the Lake Superior watershed and the St. Louis River and its tributaries are located within the community. The city previously had ESRI’s ArcView 8 as its primary GIS license and was interested in purchasing ESRI's ArcMap 9.3 software to update the city's GIS system for Community Development Staff to utilize. Under current budget scenarios, it was difficult to justify the purchase of new software, yet, staff hoped to have GIS become a tool that is routinely used internally to make sound planning decisions, and help with the administration of zoning, building codes, and wetland conservation act rules.

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Categories:Types, Research, Science
Published by: Minnesota's Lake Superior Coastal Program on Mar 13, 2010
Copyright:Public Domain

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03/14/2010

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Minnesota’s Lake Superior Coastal Program
Upgrading the City of Cloquet’s GIS System
Holly Butcher, Community Development Director June 22, 2009
Project No. 306 STAR11-08
Contract No. B26381
This project was funded in part under the Coastal Zone Management Act, by NOAA’sOffice of Ocean and Coastal Resource Management, in cooperation with Minnesota’sLake Superior Coastal Program.
 
 
Final Report
Acknowledgements
:This project was funded in part by the Coastal Zone Management Act, by NOAA’sOffice of Ocean and Coastal Resource Management, in cooperation with Minnesota’sLake Superior Coastal Program. The City of Cloquet would like to thank Justin Burslie,GIS Intern for his time, energy and commitment to this project. Additionally, the Citywould like to thank Carlton County staff for their gracious attitude of collaboration onthis project—Yvonne Anderson and Jared Hovi. Thank you also to Fond du LacReservation staff—Tim Krohn for sharing pertinent data with the city. Thank you toMinnesota’s Lake Superior Coastal Program for making this all a reality.
Introduction
:The City of Cloquet is located within the Lake Superior watershed and the St. LouisRiver and its tributaries are located within the community. The city previously hadESRI’s ArcView 8 as its primary GIS license and was interested in purchasing ESRI'sArcMap 9.3 software to update the city's GIS system for Community Development Staff to utilize. Under current budget scenarios, it was difficult to justify the purchase of newsoftware, yet, staff hoped to have GIS become a tool that is routinely used internally tomake sound planning decisions, and help with the administration of zoning, buildingcodes, and wetland conservation act rules.Secured funds were used to support the work of a GIS Intern who was charged withcleaning up the city's existing shapefiles, gathering new data resources, and forging datasharing relationships with GIS staff from Carlton County and the Fond du LacReservation. In reality, not only was our GIS Intern able to forge external relationshipsfor the city, but also internal relationships between Engineering and CommunityDevelopment Departments.
Work Completed
:The City of Cloquet ordered an ESRI ArcMap 9.3 single use license through Pro-West &Associates, Inc. (at no charge). Justin Burslie, GIS Intern, updated the city's zoning mapand imported up-to-date GIS files. Justin worked with DNR staff to have Landviewinstalled on several computers. He also devised a GIS datacenter to logically organizeinformation for staff. Justin filled the vacant niche of having a staff person who couldsolely focus on GIS data development. He was able to generate information for two citydepartments providing an interface between Engineering (Integrator GIS and AutoCAD)and Community Development Department (ArcMap 9.3) GIS systems. The City is nowin good position to receive additional GIS updates in the future.Another key task of this project was multijurisdictional collaboration. Completed work included meeting with Carlton County Information Systems and the Planning and ZoningDepartment, as well as Fond du Lac staff, to examine their GIS efforts. Fond du Lac staff was able to share pertinent data that will be helpful to the City as our western boundaryoverlaps with Reservation land. Carlton County initiatives included parcel data mapping,webfusion (assessors information integrated with GIS), and extensive building permittracking software system. On the morning of May 13
th
, Community Development Staff 
 
 
sat down with Planning and Zoning Staff to examine their building permit trackingsoftware system that is connected to their GIS webfusion program. That afternoon,Community Development and Engineering Department staff from the City of Cloquetmet with Carlton County to preview their webfusion system that integrates assessor’soffice information with GIS. At that meeting the county unveiled their parcel data andreached a tentative data sharing agreement with the City to provide parcel data in shortorder to help with updating zoning files and other information. In the future, the City of Cloquet hopes to also reach an agreement with the County to utilize their webfusionprogram to provide that up-to-date link with assessor’s office information, but in themeantime, city staff now has access to parcel data and other important files to streamlinecustomer service and information. Carlton County has also offered to convert existingparcel data into a file format for our Engineering Department’s Integrator GIS system.To do this, Carlton County has had to purchase an ArcInfo license.
Results
:The City of Cloquet’s Community Development Department now has an up-to-date GISlicense and datacenter with files organized under the following folders:
 
Environmental
 
 
Imagery
 
 
Land
 
use
 
 
Old
 
files
 
 
Political
 
boundaries
 
 
Properties
 
 
Recreation
 
 
Transportation
 
 
Utilities
 
Relationships have been formed with external agencies that will ease GIS updates in thefuture. Internally, Engineering and Community Development Department’s GIS Systemshave been updated and will streamline staff time. The city can now readily provide abreadth of information expedicously in electronic format. Staff now has a mainstreamtool for utilization in daily and long-term planning activities. GIS Data will promotesound land use decisions within the Lake Superior watershed. In the future, the City willask consultants to provide GIS data in conjunction with plans they are working on.Additionally, as developers submit larger commercial site plans for property within thecity, the city can request graphical information (even as AutoCAD exports) that couldreadily be incorporated into the city's GIS system for planning analysis. This project hasprovided the City of Cloquet with the opportunity to devise a GIS platform on which tobuild and update into the future.
Leveraged Dollars
:STAR grants must be matched at least 50/50 or 1:1 and funding is distributed on areimbursement basis. The City of Cloquet was granted $2,000 from the Coastal Council;therefore the City of Cloquet spent $2,000. There were no additional dollars leveraged,however many working partnerships were forged with Carlton County (Yvonne

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