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10/24/2011

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Necessity and objectives of SCM:
 SCM is required by and Enterprise as a tool to enhance management effectiveness with thefollowing organizational objectives:1.Reduction of inventory2.enhancement of participation level and empowerment level3.increase in functional effectiveness of existing systems like ERP, AccountingSoftware and Documentation like Financial reports/ Statements/ ISO 9000 Documentsetc.4.Effective integration of multiple systems like ERP, communication systems ,documentation system and secure.5.Design / R&D systems etc.6.Better utilization of resources – men, material, equipment and money.7.Optimization of money flow cycle within the organization as well as to and fromexternal agencies.8.Enhancement of value of products, operations and services and consequently,enhancement of profitability.9.Enhancement of satisfaction level of customers and clients , supporting institutions ,statutory control agencies, suppliers and vendors , employees and executives.10.Enhancement of flexibility in the organization to help in easy implementation of schemes involving modernization, expansion and diversification – even divestments,mergers and acquisitions.11.Enhancement of coverage and accuracy of management information systems.SCM implementation involves the following steps:1.Study the strengths and weaknesses within the enterprise as well as of ExternalAgencies involved.2.Understand the organization objectives3.Study the existing systems and identify the gaps and propose solutions to plug theloopholes.4.evolve consensus and test fire individual solutions5.integrate solutions which are adjudged successful into the mainstream6.study overall impact after all proposals in a section are implemented , reviewconsensus7.finalize SCM document, circulate and implement
Phases of Project Management Life CycleAnalysis and Evaluation Phase
This is the initial phase of any project. In this phase information is collected from thecustomer pertaining to the project and the requirements are analyzed. The entire project hasto be planned and it should be done in a strategic manner. The project manager conducts theanalysis of the problem and submits a detailed report to the top management. The reportshould consist of project justification; details on what the problem are methods of solving the problem, list of the objectives to be achieved, project budget and the success rate of 
 
completing the project. The report must also contain information on the project feasibility,and the risks involved in the project.The important tasks of this phase are as follows:
Specification Requirements Analysis (SRA)
: It has to be conducted to determine theessential requirements of a project in order to achieve the target.
Feasibility study
: To analyze whether the project is technically, economically and practically feasible to be undertaken.
Trade-off analysis
: To understand and examine the various alternatives which could be considered
Estimation
: To estimate the project cost, effort required for the project andfunctionality of various processes in the project
System design
: choose a general design that can fulfill the requirements.
Project evaluation
: evaluate the project in terms of expected profit, cost and risksinvolved
Marketing Phase
A project proposal is prepared by a group of people including the project manager. This proposal has to contain the strategies adopted to market the product to the customers.
Design Phase
This phase involves the study of inputs and outputs of the various project stages.Inputs received, consists of project feasibility study, preliminary project evaluation details, project proposal and customer interviews.Outputs produced, consists of system design specifications, functional specifications of the project, design specifications of the project and project plan.
Execution Phase
In this phase the project manager and the team’s members work on the project objectives as per the plan. At every stage during the execution reports are prepared.
Control – Inspecting, Testing and Delivery Phase
During this phase, the project team works under the guidance of the project manager. The project manager has to ensure that the team working under him, implements the projectdesigns accurately. The project has to be tracked or monitored through its cost, manpower and schedule. The project manager has to ensure ways of managing the customer, marketingthe future work and ways to perform quality control work.
Closure and Post Completion Analysis Phase
 
Upon satisfactory completion and delivery of the intended product or service the staff  performance has to be evaluated. Document the lessons from the project. Prepare the reportson project feedback analysis followed by the project execution report.What is involved in the above phases?-the preparation stage involves the preparation and approval of project outline, project plan and project budget.-the next stage involves selecting and briefing the project team about the proposalsfollowed by discussions on the roles and responsibility of the project member and theorganization.-the feasibility or research stage will establish whether the project is feasible or not andestablishes the risk factors likely to be faced during the course of the project executionand the related key factors to overcome the problems.-A detailed definition and plan for the project and its execution is prepared by the teamand coordinated by the project manager.-The implementation stage involves the execution of the project as per the plan. This alsoinvolves careful monitoring of the project progress and managing the changes if anywithin the scope of the project framework.-The final stage involves satisfactory delivery of the product/service to the customers.Upon completion a project review is to be conducted by the project manager along withteam members, sponsors and customers as the case may be to discuss about the progress, performance, hurdles that were overcome and problems faced so that such instances could be avoided in future projects.Project Management Definition – a) As per  PMBOK  (Project Management — Body of Knowledge, defined by PMI – Project Management Institute) :“Project management is the application of knowledge, skills, tools and techniques to projectactivities to meet project requirements. b) As per DIN 69901 (German Organization for Standardization):“Project management is the complete set of tasks, techniques, tools applied during projectexecution”

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