Electronic

communication
system
SHIVALI KAMAL
MBA+PGPM
SEM-iii
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Contents in brief:-
 Electronic Communication System,
 E-conferencing.,
 Ways to make that effective.,
 Overall basic rule to make meeting successful.,
 Electronic Meeting System.,
 Group Systems.,
 Types of E-discussion &
 E-publishing.

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Electronic communication systems...
Electronic communication is a system used as means of
sending or retrieving messages through computer or
Internet connections . Such as e-mails, chat-groups to
more complex forms, e. g. electronic document
management (EDM) systems , enterprise resource
planning (ERP)system.
Components of communication system :-
 Electronic Conferencing,
 Electronic Meeting Systems,
 Electronic Discussions &
 Electronic Publishing.

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 Characteristics of Communication Systems:-

must be a Sender and Receiver

A protocol is a set of rules which governs the transfer of data
between computers. Protocols allow communication between
computers and networks.
Handshaking is used to establish which protocols to use.
Handshaking controls the flow of data between computers
protocols will determine the speed of transmission, error checking
method, size of bytes, and whether synchronous or asynchronous
Examples of protocols are: token ring, TCP/IP etc.
Basic Components:-
Data Source (where the data originates)
Transmitter (device used to transmit data)
Transmission Medium (cables or non cable)
Receiver (device used to receive data)
Destination (where the data will be placed)
5 Basic Components

Graham Betts
Electronic Conferencing :-
 Conferencing allows a large group to exchange ideas by
reading and posting messages which are delivered to a
central point and broadcast to the conference participants by
special software.
 It is done in a synchronous & asynchronous way.
Advantages:-
o Cheaper than using telephone & Fax.
o Readily available Software, Hardware , PCs & internet
connection
o Meeting costs can be reduced.
o Subscribers can participate at their convenient time.

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 Disadvantages :-

o Lack of personal contact.

o People find it difficult to commit the amount of time needed
to make it difficult.
o Research suggests that auditory learners may prefer
telephone/ face-to-face meeting in order to avoid feel
distanced .
o Learners miss the body language & immediate feedback of
personal meetings.

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 Suggestions for making that better :-
o Pre-planning,
o Promotion,
o Introductions:-i) About moderator
ii) Learning from the conference,
iii) Identify their favourite resources.
o Time-factor,
o Be prepared,
o Evaluation &
o Technical

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Overall basic rule to make meeting successful :-

Agenda must be developed & posted before the meeting.

 All reports must be posted or mailed to make participants
known.
 The meeting must start on time.
 Off-topic discussions & “sidebars” in the meeting room
will not be tolerated during meeting.

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 Electronic meeting system:-
 In order to arrange meeting efficiently & cost-effective , lots
of software developers are working on tools to improve.
 At the low end ,software scheduler keep track of people,
appointment & resources to coordinate place & time.
 In the middle ,tools which help groups by improving
communication i.e, video & audio conferencing hardware.
 At the high end are the system to reinvent the meeting
process.
 These benefits come at a cost.
 Attendees must think it as an opportunity to make decisions
& share information.

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GroupSystems:-
 It is actually a suite of software tools which automate &
enhance the meeting process.
 It require a personal computer for each participant & a
“facilitator” (to lead the meeting).
 Tools like brainstorming & the “Categorizer” is used to take a
decision.
 PCs for each member, windows or DOS, a LAN to link them
together & a facilitator’s station to control the meeting tools.
 A shared screen.
 Costs about $100,000.

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 Electronic discussion
 Different types:-
A)Synchronic & Asynchronic program:-
i) Synchronic :- Real time as chat groups.
ii) Asynchronic :-List-servers & bulletin board.
B) Pull & Push technology :-
i) Pull Technology:- We have to log-in to the board & read
the current message.
ii) Push technology:- As a list server based
program,message will come to us ,whether we remember,we
are subscribed or not.
C) World Wide Web:- It uses graphical capabilities of of the
web (as Hypertext & HTML) to provide interactive sites which
can be seen both as Pull & Push technologies.
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 E-publishing:-
 Author uses word processors to build up ,revise & print the
source material.
 Complex typesetting software is used to format pages with
human putting in the required commands to specify type
fonts & sizes etc.
 Desktop publishing software :-Combination of word-
processing with easy to use typesetting software.
 HTML:- Desktop publishing language..
 Drawbacks:- Documents can be easily reproduced.

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