Module: 1Introduction to Records Management
This module deals with the basic introductory concepts and issues pertinent to theprofession of Records Management.
Definitions of what exactly constitutes a record based on various environments and asdefined by several international and regional authorities: ISO 15489, ARMA, AIIM, IRMT,as well as selected Caribbean legislation, e.g. FOI Acts, Evidence Acts and other relevantpieces of legislation.1.2
The Records Life Cycle Concept
Introduction to the lifecycle concept describing the various stages through whichinformation passes in recorded form.1.3
The Odyssey of Records Management
Overview of the historical background of records management from cave drawings andrecorded messages left by earlier civilizations, and its transition from a perceived low
level clerical function into an accepted discipline with its own set of ethics, rules,standards and academic support programmes. Related information disciplines will alsobe discussed as well, with some appreciation for how these disciplines complementrecords management, as well as the increasingly diverse functions and nomenclaturethat people managing records are now facing, especially within the electronicenvironment.
The Records Unit
The relationship between the Records Unit and the other business support units, wherespecific reference will be made to the functions of the Records Unit, as well as, some bestpractices for the greater delivery of records services will be explored.
Core functions of the Records Unit
The basic services expected from the Records unit (Registry), using the WestminsterModel.2.2
Responsibility of Records Staff towards Users
The organizational and functional arrangements for a typical Records Unit, as well as theassignment and location of the records management function within the Enterprise.2.3
Responsibility of Users
The unique partnership between records staff, and users for the continued sustainabilityof the records management programme.
This module explores the various types of correspondence typically generated within theEnterprise, as well as industry practices and procedures for their management.
Rules and procedures for the effective management of incoming and outgoingcorrespondence.