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CREW versus EXECUTIVE OFFICE OF THE PRESIDENT ET AL (Lawsuit): EOP0000156

CREW versus EXECUTIVE OFFICE OF THE PRESIDENT ET AL (Lawsuit): EOP0000156

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Published by CREW
On September 25, 2007 Citizens for Responsibility and Ethics in Washington (CREW) filed a lawsuit against the Executive Office of the President, the Office of Administration and the National Archives and Records Administration in the District Court for the District of Columbia. CREW's action challenges as contrary to law those parties' knowing failure to recover, restore, and preserve millions of electronic communications created and/or received within the White House. The lawsuit stems from the millions of e-mails that were improperly deleted from White House servers and exist on back-up tapes, if at all.; Number of Pages: 5; FOIA Request: CREW versus EXECUTIVE OFFICE OF THE PRESIDENT ET AL (Lawsuit); Holder of Document: CREW; Producing Agency: Executive Office of the President; Date Received: Jun 15, 2009;
On September 25, 2007 Citizens for Responsibility and Ethics in Washington (CREW) filed a lawsuit against the Executive Office of the President, the Office of Administration and the National Archives and Records Administration in the District Court for the District of Columbia. CREW's action challenges as contrary to law those parties' knowing failure to recover, restore, and preserve millions of electronic communications created and/or received within the White House. The lawsuit stems from the millions of e-mails that were improperly deleted from White House servers and exist on back-up tapes, if at all.; Number of Pages: 5; FOIA Request: CREW versus EXECUTIVE OFFICE OF THE PRESIDENT ET AL (Lawsuit); Holder of Document: CREW; Producing Agency: Executive Office of the President; Date Received: Jun 15, 2009;

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Published by: CREW on Apr 15, 2010
Copyright:Public Domain

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11/14/2013

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U M IT E D
S O U R C E JU S T IF IC A T iO N
(1 ) Id e n tifyo ftb eo r-g a n iz a tio n\u00b7a n d th ec o n tra c tin g .a c tiv ity .\u00b7
.
E x e c u tiv e O fiic eo f th e P re sid e n t (E O P ), O ffic eo f A d m in is tra tio n (O A ), O ffic eo f th e C h ie f
P rocurem ent andC o n tra c t M anagem ent O ffice (O C P C M O ).
(2 ) N atm e n n d /o r d e s c rip tio no f th e a c tio n b e in ga p p r o v e d .
EO P proposes toc o n d u c t a sole-source procurem entt o EM C fora sole source contract toa c q u ire
EM C
a d
a
;o ftw a rc , a n dth e s e r v ic e s to c o n fig u re , im p le m e n ta n d
instaJl an enterprise w id e Records M 211agem ent (R M ) system ,

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y e a r o p tio n p e rio d s .
(3 )Ad e $ c rip tlo n o f-th e su p p lie s o r se rv ic e s r e q u ir e d to m eetth e o rg a n iz a tio n 's n e e d s
(in c lu d in gth e estim ated value).
1m sR M
so ftw area n d se rv ic e s w ill a llo w E O P tob e c o m p lia n ti n a c c o rd a n c e w ith th e N a tio n a l
A rchives and R ecords A d m in istT alio n (N A R A ), 4 4 U .S .C . C h a p te r 2 2 ,3 1 a n d3 3 u sin g
a u to m a te d so ftw are p ro c e s s e s fo r R M . T h is p ro je c t s h a ll in c lu d e th e c o n iig u ra tio na n d
"deploym ento fso ftw are thatw ill m anage electronic records. em ail. files, and correspondence, as
a p p r o v e db y th oO A G e n e ra l C o u n s e l, W h ite H o u s e C o u n s e l,a n di n c o m p lia n c e w ithN A R A
policy, as w e ll as th e configurationa n dim p le m e n ta iio no fth e softw area c r o s sa ll necessary BOP
com ponents.
T he a p p ro x im .a tec
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s
~o H h isa c q u is itio nin d u d in g a ll o p tio n s ise s tim a te d :
T he estim ate isb r o k e n dD w n as follow s:
S
8 2 4 ,0 7 8 .3 0
License fees (Federal&P re s id e n tia l) a n df i r s ty e a r m a in te n a n c e
5;
2 5 9 ,0 ] 5 .0 0
O AP ilo t and A ssessm ent
$ 1 ,0 8 3 ,0 9 3 .3 0
A fter th isp ilo t is c o m p le te d , a d d itio n a l ta s k o r d e r s w illb e aw ardedu n d e l't l l i s B P A
c o n tra c t to
c o v e rt a s k s s u c ha s m o v in g p ilo tt op ro d u c tio n , d a ta in g e s tio n , com ponentd e p lo y m e n t, tra in in g ,
a n dsupport costS.
E O P0 0 0 0 156\ue000
( 4 ) Id e n tific a tio no fth e J u s t i f i c a .t i o nra tio n a le .
P u r s u a n tt oth e re q u ire m e n ts o fT iU ei l lo f th e F e d e ra l P ro p e rty a n d A d m in is tra tiv e S e rv ic e s A c t
o fl9 4 9(4 1U .S .C . 2 5 1 ,e t se q .) a n d T itle4 0 U .S .C . S O t, S e rv ic e s [o r E x e c u tiv e A g e llc je s , as
im ple m e n tc db y \u00b7FA R8
A
0
5
~
6
(
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)
(l),.th is L im ite dS o u r:c e .J u s ti fic a lio n is .s u p p o rte db y tb e. . .
follow ing facts and rationalea s describedi n F A R8 .4 0 5 -6 (& ).
T hefirst justification is that. after careful evaluation and research,t i l C
EM C
.
.
.
.
.
1 Il
'softw are w as chosena s E O P 'sE n te rp rise C o n te n t M a n a g e m e n t (E C M ) s o ftw a re .
T h .is 'E M C
S o ftw are is the o n ly Federal In fo n n a tio n P ro c e s s in g Standards (FlPS) andD
e
p
a
r
t
n
~
e
n
to f
D efense (D o D ) certified softw aret:h a .ti sa l s oN A R A approved.
A lso, asp e r G artn er research for
th ep a s t th re e y e a r s to p re s e n t, it is th e to p ra n k e dE C M
softw areo n the m arket.
T he s e c o n d a ry ju s tific a tio n is th a t E O P a lre a d y h a s a n e x is tin g in s ta n c eo fth e s o ftw a rei n u s e fo r
th e Presidential scanneo records.
T heso ftw are b e in glls e dis .
bw h ic h is g o in g
o u to fs u p p o r t in _
and requiresEO P tou p g r a d e the softw are to
. W h ile th is w ill
b ea separate task orderu n d e rth is B PA , then e w
L
p u rc h a s e u n d e r th is p ro je c t w o u ld
p ro v id e the needed licenses for the upgrade.
T he th ird re a so n fo r u s in g th e lim ite d so u T c e ju s tific a tio n is th e s c h e d u leo f im p le m e n ta tio n .
T h is softw arem ust be operational before then e x t p re s id e n tia l te n n onJ a n u a r y 2 0 ,2 0 0 9 .
I n
o r d e r to m e e t th is d e a d lin e ,i t is im p e ra tiv e th a t th is a c q u is itio nb e e x p e d ite d a n d th e p ilo t is
o p e ra tio n a l b y A ugust 3 1 ,2 0 0 7 .
(5) A
d e te rm in a tio nb y th e c o n tra c tin g o ffic e r th a ttb eo rd e rr e p r e s e n ts th eb e s tv a lu e \ue000
c o n s is te n tw ith8 ,4 0 4 (d ).
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O ffic e r w ill e n s u reth a t th e p ric e s u ltim a te lyn e g o tia te dfo r th is p ro c u re m e n t
w illb ef a i r and reasonablc based on established G SA Federal Supply SCheduJe discounted
p r ic e s .
(6) A
d e s c rip tio no ftb e m arketr e s e a l" c ll c o n d u c te d am ongs c h e d u le h o ld e rsa n dth er e s u l t s
o ra s ta te m e n to ftb er e a s o n m arket r e s c a r c h w asn o t c o n d u c te d .
M arleet research discovererlth a t th eEM C
a ,n d
so ftw arei s theo n ly
D oD
a n d F IP Sc o m p lilll1 t so ftw a re th a ti s a p p ro v e db y N A R A .
Ina d d itio n , G artn er's m a r k e t
r .e .s e a .r c .h .8 S .w .e ll as the EO Pc a p a b ilitie s m atrix show ing thatEM C
a
a n d
is th e o n lya v a ila b le s o ftw a reth a t m e e ts B O P 'ss c c 1 .u ity a n d c e rtific a tio n n e e d s
a n d iti s th e p ro v e n le a d e ri n th e in d u s try .
E O P0 0 0 0 157\ue000
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1 4 0 \u00b72 C o m p lia n t
D O D
5 0 1 5 .2 c h a p te r 2 a n d 4 c o m p lia n t
N A R A C e rtifie d
S ta b le O rg a n iz a tio n a n d p ro d u c t
H ig h p e rfo n n e r in G a rtn e r S tu d ie s
P ro v id e s R e c o rd s M a n a g e m e n t" 0 0 1
P ro v id e s E m a il M a n a g e m e n t T o o l
W P
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(7 )A n y o tb c r fa c tss u p p o rtin g ,th e n se o fth e ju s tific a tio n .
T heEM C GSA SchedUle was awarded under a GSA Federal Supply Schedule c o m p e titio n .I n
a c c o r d a n c e w ith F A R
6 .10 2 (d )(3 ), u seo fm U ltip le a w a rd s c h e d u le s is s u e d 'u n d e r th e p r o c e d u r e s
e s ta b lis h e db y !b e A d m in is tra to ro f G e n e ra l S e rv ic e s c o n s is te n t w il'h th e re q u ire m e n to f4 1
U .s .C2 5 9 (b )(3 )(A ) fo r th e m u llip le a \v a rd sc h e d u le p ro g ra mo fth e G e n e ra l S e rv ic e s
A d m in is tra tio D is a c o m p e titiv e p ro c e d u re .
(8 ) As ta te m e n to fth e a c tio n s ,,ifa n y , th eEO P m ayta k e to rem oveo rovercom ea .n y
b a rrie rs th a tp re c lu d e th e agency from
m e e tin gth ere q u ire m e n tso fFA R
8 .4 0 5 -1
a n d
8 .4 0 5 -2b e fo rea n ys u b s e q u e n ta c q u is itio n fo r th e s u p p lie so r s e rv ic e s is m ade.
E O P0 0 0 0 1 5 8 \ue000

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