Pcos Lecture For Bei Seminar

PRESENTATION
TRAINING OBJECTIVES:
1. To get acquainted with how the system works 2. To identify the scope and limi
tations of the PCOS 3. To understand how the use of the PCOS machine
fits into the entire automated process.
PRESENTATION OUTLINE
1.
PARTS OF PCOS
2. PCOS INSTALLATION 3. FINAL TESTING AND SEALING DAY 4. ELECTION DAY 5. CHANGIN
G THERMAL PAPER 6. MANUAL ACTIVITIES 7. OTHER ACTIVITIES
PRESENTATION
PARTS OF THE PCOS
(1) Security Key Receptacle The contact point for the Security Key (2) Ballot En
try Slot A narrow paper tray in the front slot where ballots are inserted (7) Ba
ck-up Memory Card Slot (5) Transmission Port Input in the front left hand side c
ontains the write protect backup removable memory card It uses an RJ45 transmiss
ion cable used for connecting the external modem/cellular device for results tra
nsmission (4) Printer Compartment The opening or door located on top of the unit
(3) Operator LCD Screen with Counter Used to interact with the application
(6) Main Memory Card Slot Input in the front right hand side contains the primar
y removable memory card (8) CAST Button
(9) RETURN Button
Close-up View of the two compartments
2
1
(2) Back-up Memory Card Slot or ADMINISTRATOR CARD SLOT (1) Main Memory Card Slo
t or POLL WOR ER CARD SLOT
| Secondary compartment for back-up memory card | Primary compartment for storag
e of configured file

Parts of the PCOS
1 | Ballot Box Slot
Opposite of the Ballot Entry Slot at the back of the unit here valid ballots are
ejected after passing through a feed mechanism
¢
This is here to connect the battery pack that ill be used for backing up the po
er (12VDC)
This is here to connect the po er adapter of the PCOS machine (20V C)
¡
2 | Battery Po er Port
¡ ¡
¡
¡
¡
3 |
C Po er Port
Other Components and Peripherals of PCOS
REMOVABLE MEMORY CARD
The PCOS machine uses a COMPACT FLASH removable memory card . This is where the
application is stored and is used for backing up data, like election results and
audit logs.
THERMAL PAPER
This is the paper that is used for printing election results and is installed in
side the THERMAL PRINTER COMPARTMENT.
SECURITY EY
The security key is a special device that is assigned to each PCOS machine
Power Supply
AC adaptor that comes with the PCOS Machine which Uses 220 volts and an output o
f 20 volts AC.
Power Supply
The Battery Pack of the PCOS Machine uses 12 volts DC
Transmission Device
Device that will be used for transmission of the results
Option 2: BGAN* Antenna
Option 1: PCOS Modem
* - Broadband Global Area Network, is a global Satellite Internet Network with t
elephony using portable terminals
PRESENTATION
(1) Open the Printer Cover, take out the I-Button (Security Key) (2) Close the p
rinter cover. (3) Check the power supply specifications if it conforms with the
PCOS machine requirements. (4) Plug the AC Adaptor to the wall outlet. (5) Conne
ct the other end of the AC Adaptor to the PCOS machine. (PCOS machine will autom
atically start)
Access to the PCOS Main Menu
1
PCOS will beep to indicate that it is ready to accept instructions from BEI.
Note: If the PCOS iButton security key is not properly tapped into the receptacl
e, an ERROR IN VALIDATING SECURITY EY message appears.
PCOS Main Menu
2
BEI places the PCOS iButton security key into the security key receptacle and wa
it for the unit to accomplish its initial start up.
Main Menu
FOR THE TESTING AND SEALING OF THE PRECINCT COUNT OPTICAL SCAN (PCOS) MACHINES.
Period for testing and sealing of PCOS machines.
From May 3-7, 2010 the Board of Election Inspectors (BEI) shall convene in their
assigned polling places to test and seal the PCOS machines.
Notice of Convening of the BEI
At least FIVE (5) DAYS before the testing and sealing of the PCOS machines:
the Election Officer (EO) of the Commission on Elections shall notify in writing
the Board of Election Inspectors (BEI) concerned of the actual date, time and p
lace of the testing and sealing.
Notice of Convening of the BEI.
For candidates, registered political parties, coalition of political parties, as
sociations or organizations participating in the party-list system representatio
n in the city or municipality, accredited citizens arm in the city or municipali
ty:
the EO shall notify them by posting a notice of the date, time and place of test
ing and sealing for each clustered precinct, not later than April 30, 2010, in t
he bulletin boards of his office and of the city or municipal hall and in at lea
st three (3) conspicuous places in city or municipality.
Forms, Documents and Supplies.
In the morning of the day scheduled for the testing and sealing of the PCOS, the
BEI shall get the following from the Office of the Election Officer of the City
/municipality:
ELECTION FORMS A6-TS A9-TS Test Ballots Election Returns Minutes of Testing and
Sealing; Voting and Counting Paper Seal for PCOS Box and Ballot Box 10 1 Pieces
Piece
A11
2
Pieces
A12-C
1
Piece
SUPPLI S
Marking pen Ballot Secrecy Folder Fixed Length Seal for the ballot box Fixed Len
gth Seal for printer & backp memory card of P S Padlocks with keys Ballpen
2 2 1
Pieces Pieces Piece
2 3 2
Pieces Pieces Pieces
ENVELOPES A17-TS For Counted Test Ballots, ERs and other reports Envelope for Mi
nutes of Testing and Sealing; Voting and Counting Envelopes for Keys of Padlock
1 Piece
2
Pieces
A18
A19-TS
£
Pieces
Procedures for Testing and Sealing of PCOS
During the testing and sealing, the BEI shall observe the following procedures:
a) Explain to those present, the purpose of, and the procedures for the testing
and sealing; b) Randomly choose from among those present, ten (10) voters who wi
ll accomplish the test ballots. If there are less than ten (10) voters, any of t
he ten (10) voters may accomplish more than one (1) test ballot to complete the
ten (10) test ballots needed;
c) Show to the public that the PCOS box is sealed; d) Remove the sticker seal of
the PCOS box; e) Open the PCOS box; f) Check whether the following are inside t
he PCOS box: 1. Checklist of contents of the box; 2. PCOS machine; 3. Power cord
of the PCOS machine; 4. Ten (10) test ballots;
5. One (1) envelope containing spare iButton; 6. Three (3) rolls of paper; 7. On
e envelope containing the back-up memory; 8. Three (3) labeled PINs of the BEI/S
BEI; 9. One (1) labeled PIN for re-zeroing; 10. Modem or bridge for BGAN, if any
.
The three rolls of paper and the modem or bridge for BGAN shall not be used duri
ng the testing and sealing and shall remain inside the PCOS box.
g) Retrieve the PIN of each member of the BEI/SBEI and distribute the same among
themselves. The PIN for re-zeroing shall likewise be retrieved and shall be in
the custody of the Chairman; h) Retrieve the test ballots from the PCOS box. i)
Retrieve the PCOS from its box; j)
Show to the public that the slot labeled POLL WORKER where the main memory card
is stored, is sealed. It shall remain sealed throughout the testing and sealing
procedure;
k) Place the PCOS properly on top of the ballot box; l) Break the plastic fixed
length seal of the printer cover of the PCOS; m) Open the printer cover and the
Chairman shall take out the iButton security key; n) Verify if the roll of paper
is already properly installed; o) Close the printer cover; p) Connect the power
adaptor to the PCOS AC power port (20VAC);
q) Plug the other end to the electrical outlet; r) Connect the battery to the PC
OS DC power port (12 VDC). If there is no power, using a pen, press the RESET bu
tton located at the back of the PCOS above the PCOS AC power port; s) Wait until
the PCOS displays the message PLEASE INSERT SECURITY KEY FOR AUTHENTICATION ;
t) The Chairman shall place the iButton security key on top of the iButton secur
ity key receptacle and apply slight pressure thereon until the message SECURITY
KEY VERIFIED appears on the PCOS screen. Wait until the MAIN MENU is displayed;
The iButton shall be in custody of the Chairman until the closing of testing and
sealing procedure.
u) In the MAIN MENU , the certified IT-capable member of the BEI shall perform t
he following PCOS diagnostics procedure: 1. Select UTILITIES option. 2. Select R
UN DIAGNOSTICS option. The PCOS runs diagnostics on the main memory then display
s the message COMPLETE DIAGNOSTICS. MEMORY PASSED if the memory is working, othe
rwise it will display the error message COMPLETE DIAGNOSTICS. MEMORY FAILED.
Running Diagnostics
1
2
Press the UTILITIES button
Press the RUN DIAGNOSTICS button
The PCOS runs diagnostics on the backup memory. Wait until the screen displays B
ACKUP MEMORY CARD NOT DETECTED. IS THIS CORRECT? . Select YES option. Then the P
COS displays the message COMPLETE DIAGNOSTICS. COMPACT FLASH PASSED. 4. The PCOS
shall then test the EEPROM then displays the message COMPLETE DIAGNOSTICS. EEPR
OM PASSED if the EEPROM is operational; otherwise it shall display the error mes
sage COMPLETE DIAGNOSTICS. EEPROM FAILED.
3.
Running Diagnostics (Memories)
3
4
COMPLETE DIAGNOSTICS MEMORY PASSED
BACKUP CARD DETECTED. I THI CORRECT?
COMPLETE DIAGNOSTICS COMPACT FLASH PASSED
PCOS runs diagnostics on the memory, Compact Flash, EEPROM and displays the appr
opriate message
PCOS runs diagnostics on the Compact Flash. Press YES on the question below and
PCOS displays the appropriate message.
5. The PCOS then runs diagnostics on the thermal printer by automatically printi
ng a sample output on the thermal paper. The sample printout will be *** DIAGNOS
TICS PRINTER TEST. *** . 6. The PCOS shall display CAN YOU READ THE TEXT PRINTED
ON THE PAPER? with YES and NO options. 7. Select the appropriate option. If YES
is selected, the PCOS will display COMPLETE DIAGNOSTICS. THERMAL PRINTER PASSED
. If NO , the PCOS will display COMPLETE DIAGNOSTICS. THERMAL PRINTER FAILED.
Running Diagnostics (EEPROM)
5
6
*** DIAGNOSTICS PRINTER TEST. ***
COMPLETE DIAGNOSTICS EEPROM PASSED
PCOS runs the diagnostics on the thermal printer by printing a sample output on
tape
Running Diagnostics (Printer)
7
CAN OU READ THE TEXT PRINTED ON THE PAPER?
COMPLETE DIAGNOSTICS THERMAL PRINTER PASSED
COMPLETE DIAGNOSTICS THERMAL PRINTER FAILED (42000)
Click the appropriate button to confirm the correct status of the printer after
the testing.
LCD displays the messages after selecting either YES or NO respectively.
8. The PCOS shall then display a set of numbered
buttons to test the LCD. Test all buttons by pressing them one at a time. If a b
utton works properly, the following message will appear BUTTON 1 PRESSED , BUTTO
N 2 PRESSED depending on the number of the button pressed. If the button pressed
is not working, the PCOS will not display any message. Continue pressing the ot
her buttons. When finished, select DONE . The PCOS shall then display the messag
e DOES THE LCD WORK PROPERLY? with YES and NO options. Select the appropriate op
tion. If NO is selected, the PCOS will display COMPLETE DIAGNOSTICS. LCD FAILED
. Then the PCOS will automatically perform No. 12 hereof.
Running Diagnostics (LCD)
8
9
Screen displays a set of numbered buttons to test the LCD. A message is displaye
d indicating what button was pressed
Test all buttons. When finished, press DONE button
10
COMPLETE DIAGNOSTICS LCD PASSED
COMPLETE DIAGNOSTICS LCD FAILED (45000)
PCOS will ask if the LCD is working properly
LCD displays the message after selecting either YES or NO respectively.
9. If YES is selected, the PCOS shall display the message PLEASE PRESS THE GREEN
CAST BUTTON TO TEST THE LCD SCREEN! The BEI/SBEI member shall then press the gr
een CAST button. 10. The PCOS shall display the message PLEASE PRESS THE RED RET
URN BUTTON TO TEST THE LCD SCREEN! . Press the red RETURN button.
11
12
PLEASE PRESS THE GREEN ³CAST´ BUTTON TO TEST THE LCD SCREEN!
PLEASE PRESS THE RED ³RETURN´ BUTTON´ TO TEST THE LCD SCREEN!
PCOS will request the BEI to press the CAST button. Press it
PCOS will request BEI to press the RETURN button. Press it
11. The PCOS will display COMPLETE DIAGNOSTICS.
LCD PASSED . 12. PCOS shall automatically test the clock component and display t
he message COMPLETE DIAGNOSTICS. CLOCK PASSED if the clock is operational or els
e it will display the error message COMPLETE DIAGNOSTICS. CLOCK FAILED . 13. PCO
S shall automatically test the power component and display the message COMPLETE
DIAGNOSTICS. POWER PASSED if the power component is operational or else it will
display the error message COMPLETE DIAGNOSTICS. POWER FAILED .
13
COMPLETE DIAGNOSTICS LCD PASSED
COMPLETE DIAGNOSTICS LCD FAILED (45000)
LCD displays the message after selecting either YES or NO respectively.
Running Diagnostics (Clock)
14
15
COMPLETE DIAGNOSTICS CLOCK PASSED
COMPLETE DIAGNOSTICS POWER PASSED
PCOS will automatically test the clock component and display the message
PCOS will automatically test the power component and display the message
14. PCOS shall display the message PLEASE INSERT ONE BALLOT TO RUN SCANNER DIAGN
OSTICS . The operator shall get one (1) blank test ballot from among the ten (10
) test ballots and feed it in the PCOS ballot entry slot; 15. PCOS shall validat
e the ballot and display the message SCAN COMPLETE . The PCOS shall display the
contents of the ballot with a message VALID BALLOT PRESIDENT: BLANK CONTEST, VIC
E PRESIDENT: BLANK CONTEST . .
Running Diagnostics (Scanner)
16
17
PLEASE INSERT ONE BALLOT TO RUN SCANNER DIAGNOSTICS
Screen displays the message and request the BEI s to run one test ballot to test
the scanner. Insert one official test ballot
PCOS validates the ballot and displays the following messages
PCOS displays this message while analyzing the ballot.
After verifying the ballot, PCOS will display a message VALID BALLOT: PRESIDENT:
BLANK CONTEST, VICE PRESIDENT:BLANK CONTEST . on the LCD. After displaying the
analysis, PCOS returns the ballot with the message
. . . Select MORE to continue the display of the contents. Then select NEXT to c
omplete the display.* Press the RETURN button. PCOS shall display the message RE
TURNING BALLOT and the test ballot is returned through the ballot entry slot. Th
e certified IT capable member of the BEI/SBEI shall include the test ballot used
with the rest of the test ballots;
16. After this, the PCOS shall display the message IS THE SCANNER WORKING PROPER
LY AND ARE THE SCANNED BALLOT RESULTS CORRECT? with YES and NO options. Select t
he appropriate option. If the ballot scanner is functional, select YES otherwise
select NO . If YES is selected, the PCOS will display COMPLETE DIAGNOSTICS. SCA
NNER PASSED . If NO is selected, the PCOS will display COMPLETE DIAGNOSTICS. SCA
NNER FAILED ;
18
IS THE SCANNER WORKING PROPERLY AND ARE THE SCANNED BALLOT RESULTS CORRECT?
COMPLETE DIAGNOSTICS SCANNER PASSED
COMPLETE DIAGNOSTICS SCANNER FAILED (46027)
PCOS confirms if the scanner is working properly
LCD displays the message after selecting either YES or NO respectively
17. PCOS shall display the PRINT , DISPLAY , and PREVIOUS SCREEN options; 18. Se
lect DISPLAY option. The PCOS shall display the Diagnostics Report with DONE and
NEXT options; 19. Select NEXT option to display the second screen of the Diagno
stics Report; 20. PCOS shall display the PRINT options;
PREV ,
DONE , and
Running Diagnostics
19
Screen will display options to PRINT or DISPLAY the results of the diagnostics.
Sample diagnostic result displayed on screen.
21. Select PRINT to print the Diagnostic Report;
The report should contain the message MACHINE IS READY FOR USE that is printed a
t the bottom of the Diagnostic Report. If it does not contain such message, iden
tify from the report which component failed, and call the technical support for
assistance.
22. After printing the Diagnostic Report, the PCOS will display a message WOULD
YOU LIKE TO PRINT MORE COPIES OF THIS REPORT? with YES and NO options. Press NO
option; 23. The Utilities Menu will be displayed with the following options: TAB
ULATOR INFO , RUN DIAGNOSTICS , RE-ZERO and PREVIOUS SCREEN . Select PREVIOUS SC
REEN to return to the Main Menu. 24. Detach the printed Diagnostic Report and pl
ace inside the envelope (A17-TS) provided for the purpose.
25. Select OPEN VOTING from the Main Menu.
The PCOS shall then: i. Request for the PIN of the poll clerk who will then ente
r his PIN and press ENTER ; ii. Validate the PIN and display a message PIN ACCEP
TED ; iii. Request for the second PIN from the third member who will then enter
his PIN and press ENTER ;
iv. Validate the PIN and displays a message PIN ACCEPTED ;
Display two (2) options: INITIALIZE VOTE COUNTERS and PREVIOUS SCREEN . 26. Pres
s the INITIALIZE VOTE COUNTERS option of the PCOS. The PCOS shall: i. Display th
e message INITIALIZING VOTE COUNTERS ;
v.
ii. Automatically print the Initialization Report showing zero ( 0 ) vote for ea
ch candidate including the geographic information (province, city/municipality,
barangay, voting center and individual precinct in the cluster); iii. After prin
ting the Initialization Report, the PCOS will display the message, WOULD YOU LIK
E TO PRINT MORE COPIES OF THIS REPORT? with YES and NO options. Press NO . The P
COS will display the message PLEASE INSERT BALLOT . Now, the PCOS is ready to ac
cept ballots.
27. Detach the Initialization Report, affix their signatures thereon including t
he representatives of the political parties, candidates or citizens arms present
; 28. Place the Initialization Report inside the envelope (A17-TS) containing th
e Diagnostic Report for submission to the Election Officer/SBRCG;
v) The Chairman of the BEI/SBEI shall issue the 10 test
ballots.
Only two (2) voters can accomplish the test ballot at the same time. For this pu
rpose, give each of the test voters a ballot inside a ballot secrecy folder and
a marking pen; The test voter shall, using the marking pen, accomplish his ballo
t by fully shading the oval opposite the name of the candidate/political party p
articipating in the party-list system of his choice. Thereafter, he shall return
his accomplished ballot inside the ballot secrecy folder and proceed to the BEI
/SBEI;
w) The Chairman of the BEI shall:
examine the accomplished ballots and determine whether the ovals opposite the na
mes of the candidates/political parties participating in the party-list system c
hosen have been fully shaded and the security features (timing marks and bar cod
es) have not been damaged; 2. Return the accomplished ballot inside the ballot s
ecrecy folder and give the same to the voter who shall personally feed the accom
plished ballot into the PCOS ballot entry slot.
1.
x) Close the voting after the ten (10) voters have voted by
doing the following: 1. The Chairman shall place the iButton security key on top
of the iButton security key receptacle and apply slight pressure thereon. Remov
e the iButton security key from its receptacle, after which the PCOS will displa
y the Main Menu; 2. Press the CLOSE VOTING option in the Main Menu; 3. The scree
n will display a message ARE YOU SURE YOU WANT TO CLOSE VOTING? NO MORE BALLOTS
WILL BE ACCEPTED AFTER THIS. Select YES option;
4. The PCOS will request for the PIN of the poll clerk
who will then enter his PIN and press ENTER . The PCOS will validate the PIN and
displays a message PIN ACCEPTED . The PCOS will request for the second PIN from
the third member who will then enter his PIN and press ENTER . The PCOS will va
lidate the PIN and displays a message PIN ACCEPTED ; 5. The screen will display
a message POLL IS BEING CLOSED PLEASE WAIT followed by another message VOTING HA
S BEEN CLOSED NO MORE BALLOTS WILL BE ACCEPTED BY THIS PCOS ;
6. Thereafter, the PCOS shall automatically count the votes and immediately disp
lay a message WOULD YOU LIKE TO DIGITALLY SIGN THE TRANSMISSION FILES WITH A BEI
SIGNATURE KEY? , with a YES or NO option; 7. Press the NO option; 8. The PCOS w
ill display ARE YOU SURE YOU DO NOT WANT TO APPLY ANY DIGITAL SIGNATURE? , with
a YES or NO option;
9. Press the YES option. A message shall be displayed PRINTING 8 COPIES OF NATIO
NAL RETURNS. PLEASE WAIT . 10. A message shall be displayed WOULD YOU LIKE TO PR
INT MORE COPIES OF THIS REPORT with a YES and NO options. Press NO option. 11. T
hereafter, the PCOS will display PRINTING 8 COPIES OF LOCAL RETURNS. PLEASE WAIT
and the PCOS automatically prints the 8 copies;
12. A message shall be displayed WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REP
ORT with a YES and NO options. Press NO option. 13. Detach the Election Returns
and place it inside the envelope provided for the purpose; 14. A message shall b
e displayed READY TO TRANSMIT. PLEASE PLUG IN TRANSMISSION CABLE TO ELECTRONICAL
LY TRANSMIT ELECTION REPORTS AND PRESS OK TO CONTINUE ;
15. Do not plug transmission cable. option;
Press SKIP
16. A message ARE YOU SURE YOU WISH TO SKIP CONNECTING TO THE MODEM? with YES an
d NO options will be displayed. Press YES option; 17. PCOS will display a messag
e FAILED TO TRANSMIT RESULTS. TRANSMISSION PROCESS FAILED. PLEASE DISCONNECT TRA
NSMISSION CABLE .
18. This shall be followed by PRINTING TRANSMISSION REPORT. PLEASE WAIT 19. The
PCOS will automatically print the Transmission Report. Thereafter display a mess
age WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT with a YES and NO options
. Press NO option. 20. Detach the Transmission Report and place it inside the en
velope (A17-TS). 21. The PCOS will display the Main Menu;
y) Re-zero the machine counters, press UTILITIES in the Main Menu and select the
RE-ZERO option in the next menu.
The PCOS will: 1. Request for the PIN of the Poll Clerk who will then enter his
PIN and press ENTER ; 2. Validate the PIN and displays a message PIN ACCEPTED ;
3. Request for the second PIN from the Third Member who will then enter his PIN
and press ENTER ; 4. Validate the PIN and displays a message PIN ACCEPTED .
z) The Chairman shall enter the Re-zero PIN, then press ENTER ;
The PCOS will: 1. Display RESULTS HAVE BEEN INITIALIZED ; and, 2. Automatically
return to the Main Menu.
Manual Verification of Results
The BEI/SBEI shall retrieve the accomplished valid test ballots from the ballot
box, manually count the votes therein and accomplish the Election Returns (ER) p
rovided for the purpose. The following rules shall be observed in the manual cou
nting of votes: a) The Chairman shall verify the ballots to determine whether th
ere is over-voting. If there is an over-vote in a position, no vote shall be cou
nted in favor of any candidate for the said position;
b) The Chairman shall take the ballot one by one and read the names of candidate
s voted for and the offices for which they were voted in the order in which they
appear thereon; c) The Poll Clerk shall record on the ER the vote as the names
voted for each office are read. Each vote shall be recorded by a vertical line,
except every fifth vote which shall be recorded by a diagonal line crossing the
previous four vertical lines; d) After finishing the ten (10) test ballots, the
Poll Clerk shall determine the total number of votes obtained by each candidate;
e) The BEI/SBEI shall compare the results of the manually-prepared ER with that
of the machinegenerated ER. 1.
If the results of both ERs are the same, the certification portion of both ERs s
hall be signed by the BEI/SBEI and the representatives of the political parties,
candidates or citizens arms present;
2. If the results of both ERs are not the same, the BEI/SBEI shall review/re-app
reciate the ballots to determine the cause of the discrepancy. If after re-appre
ciation, there is still discrepancy, call on the assigned technical support.
The BEI/SBEI shall immediately submit a report of the testing to the EO concerne
d/SBRCG; and ii. The EO/SBRCG shall submit a report to the Commission, through t
he Field Operations Group of the Project Management Office.
i.
Post Testing Procedures
Shutting down the PCOS Machine The certified IT capable BEI/SBEI member shall tu
rn off the PCOS by doing the following: a) Press the SHUT DOWN option in the Mai
n Menu. The PCOS will display the message ARE YOU CERTAIN YOU WANT TO SHUT DOWN
THIS PCOS? ; b) Select YES option. Wait until the light of the screen turns off;
c) Disconnect the battery from the PCOS machine;
d) Disconnect the battery cable from the battery; e) Disconnect the power cable
of the PCOS machine from the electrical outlet; f) Disconnect the power cable fr
om the PCOS machine; g) Place the counted ballots, machine-generated ER together
with the manually-accomplished ER and all reports in an envelope (A17-TS) for s
ubmission to the EO/SBRCG for safekeeping, after the testing and sealing;
(FOR A QUICK VISUAL SUMMARY)
h) The BEI/SBEI shall: 1. Retrieve the envelope containing the back-up memory ca
rd from the PCOS box; 2. Open the ADMINISTRATOR slot, insert the back-up memory
card in the memory card slot of the PCOS labelled CF CARD 2 and seal the slot wi
th plastic security seal (A12); 3. Place the PCOS iButton inside the printer com
partment of the PCOS, cover the printer and seal with plastic security seal (A12
)
4) Record the serial numbers of the plastic security seals on the Minutes/OAVF N
o. 11; 5) Place the battery and its peripherals inside the battery box; 6) Place
the battery and its peripherals inside the battery box; 7) Lock the sliding cov
er of the ballot box slit with one (1) padlock and one (1) plastic security seal
and record the serial number of the seal in the Minutes/OAVF No. 11.
8. Record in the Minutes/OAVF No. 11 the serial number of the Comelec seal to be
used in sealing the PCOS box; 9. Place inside the PCOS box the following:
PCOS and its power cord; ii. Keys to the padlocks of the ballot box; iii. PINs f
or the BEI/SBEI; iv. PIN for re-zeroing; and v. Two (2) copies of the Minutes/OA
VF No. 11 in their envelopes
i.
Ensure that the three rolls of paper, envelope for spare IButton and the modem,
if any, are still inside the PCOS box. 10. Seal the PCOS box with the Smartmatic
seal and Comelec seal provided for the purpose; and 11. Allow the accredited ci
tizens arm to place their own seal. Interested parties may, with prior authority
from the Election Officer/Head of Post, watch over the polling center where the
PCOS are kept.
Disposition of Forms/Supplies
After the testing and sealing, the BEI/SBEI shall: 1. Submit to the EO/SBRCG the
envelope containing the following: a) Diagnostic Report; b) Initialization Repo
rt; c) Eight copies of ER; d) Transmission Report; and e) Counted ballots. The E
O/SBRCG shall keep the above documents until further instruction from the Commis
sion.
Disposition of Forms/Supplies
2. Leave the PCOS contained in the sealed box, the battery inside its box, and t
he locked ballot box inside the polling place, properly secured.
PCOS machines shall only be opened on May 10, 2010 before the voting starts and
in the presence of watchers, if any.
PRESENTATION
(1 ) INSTALLATION OF POWER TO THE PCOS
1.1
(1) Open the Printer Cover, take out the I-Button (Security Key) (2) Close the p
rinter cover. (3) Check the power supply specifications if it conforms with the
PCOS machine requirements. (4) Plug the power supply to the wall outlet. (5) Con
nect the power supply to the PCOS machine. (PCOS machine
will automatically start)
1.2
PCOS machine is booting up
(2 ) ACCESSING THE MAIN MENU
2.1
2.2
PCOS will beep to indicate that it is ready to accept instructions from BEI.
Press firmly the security key to the security key receptacle
(2 ) ACCESSING THE MAIN MENU
BEI presses firmly the PCOS iButton security key and waits for the unit to accom
plish its initial start up.
Note: If the PCOS iButton security key is not properly pressed into the receptac
le, an ERROR IN VALIDATING SECURITY EY message appears.
(3) OPEN VOTING
3.1
3.2
Press OPEN VOTING' to open the election
Enter the PIN code for POLL CLERK and press the Enter button.
Screen displays the following message after a successful PIN entry.
(3) OPEN VOTING
3.3
Note: If the first PIN Code entry is successful and the 2nd PIN Code entry is un
successful; repeat only the 2nd PIN Code Entry. There no maximum numbers of atte
mpts for unsuccessful pin code entries Enter the PIN code for 3RD MEMBER and tap
the Enter button. Screen displays the following message after a successful PIN
entry.
(4) INITIALIZING REPORTS
4.1
PCOS displays the message while it is initializing vote counters (left image)
Select the INITIALIZE VOTE COUNTERS button to print the initialization report
PCOS then displays the status of its initialization (right image)
(4) INITIALIZING REPORTS
4.2
An Initialization Report (Zero Report) will be printed to confirm that all resul
ts are zero. PCOS then displays the OPEN status and Please insert ballot message
on the screen. After this PCOS will display the message "WOULD YOU LIKE TO PRIN
T MORE COPIES OF THIS REPORT?" plue the option "YES" and "NO"
Note: The Initialization Report contains spaces for BEI signatures and thumb pri
nts. All copies of the initialization report must be signed and thumbprints shou
ld be affixed. The LCD screen would display that it is ready to accept votes
(5 ) VOTING PROCESS
5.1
5.2
The LCD screen would display that it is ready to accept votes
The proper way to insert the ballot
(6 ) CLOSE VOTING
6.1
6.2
Press the Ibutton to the Security Key Receptacle to activate the Main Menu
Press the CLOSE VOTING option
(6 ) CLOSE VOTING
6.3
6.4
A confirmation screen would display in the LCD tap the YES button to confirm
Enter the first PIN code and tap the Enter button.
Screen displays the following message after a successful PIN entry.
(6 ) CLOSE VOTING
6.5
Note: If the first PIN Code entry is successful and the 2nd PIN Code entry is un
successful; repeat only the 2nd PIN Code Entry. There no maximum numbers of atte
mpts for unsuccessful pin code entries Enter the 2nd PIN code and tap the Enter
button. Screen displays the following message after a successful PIN entry.
(6 ) CLOSE VOTING
6.6
Screen displays a message while closing the polls.
(6 ) CLOSE VOTING
6.7
6.8
PCOS will confirm if a digital signature (using the BEI iButton) is needed for t
he results.
(This step is optional.)
If NO was pressed in the previous step, PCOS will confirm if the digital signatu
re will not be created.
(6 ) CLOSE VOTING
6.9
Screen displays the message
(7 ) INPUTTING DIGITAL SIGNATURE
(8 ) PRINTING 8 COPIES
8.1
8.2
PRINTING 8 COPIES O NATIONAL RETURNS PLEASE WAIT . . .
Screen would display Preparing Election Reports Please Wait
The PCOS machine will print 8 copies of Election Returns for National Positions
(8 ) PRINTING 8 COPIES
8.3
PRINTING COPIES OF LOCAL RETURNS PLEASE WAIT . . .
The PCOS machine will print 8 copies of Election Returns for Local Positions
(9 ) TRANSMISSION
9.1
9.2
READY TO TRANSMIT PLEASE PLUG IN TRANSMISSION CABLE TO ELECTRONICALLY TRANSMIT E
LECTION REPORTS AND PRESS OK TO CONTINUE OK
ELECTRONICALLY TRANSMITTING TRANSMITTING FILE TO MBOC ELECTION REPORTS TO CENTRA
L SERVER* PLEASE WAIT. PLEASE WAIT .....
¤
Screen displays the message for preparing for transmission of results to designa
ted locations
Screen displays a confirmation message indicating that transmission is ready.
After the BEI plugs the transmission cable, the PCOS would automatically transmi
t the results to the designated recipients.
*MBOC/ BP/ CENTRAL SERVER
(9 ) TRANSMISSION
9.3
ALL ELECTION REPORTS HAVE BEEN SUCCESFULLY TRANSMITTED TO 3/3 LOCATION PLEASE DI
SCONNECT TRANSMISSION CABLE
A message confirming successful transmission of all results is displayed.
Transmission report is also printed on thermal paper.
(9 ) TRANSMISSION
Printing 22 copies
9.1.1
PCOS will request for a fresh set of thermal paper before it can print the remai
ning 22 copies of ER s
(9 ) TRANSMISSION
9.1.2
Printing 22 copies
PRINTING 22 COPIES OF NATIONAL RETURNS PLEASE WAIT . . .
PRINTING 22 COPIES OF LOCAL RETURNS PLEASE WAIT . . .
The PCOS will automatically print the 22 copies of the Election Returns for both
Local and National Positions
(9 ) TRANSMISSION
9.1.3
Printing 22 copies
It will also automatically one (1) copy each of the print the Statistic Report a
nd Audit Log
(9 ) TRANSMISSION
Printing 22 copies
Note: In case PCOS runs out of thermal paper while printing the remaining ER s,
the following message is displayed:
Note: Replace the thermal paper using the steps outlined in Thermal Printer topi
c. Screen displays the following message and waits until printing is finished.
(10 ) BAC UP RESULTS AND SHUTDOWN
10.1
Press the BACKUP & PROTECT button.
Note: PCOS can still function without the backup memory card placed in the backu
p memory compartment but it cannot produce a back-up copy of the main memory.
(10 ) BAC UP RESULTS AND SHUTDOWN
10.2 10.3
Press the shutdown button to start the process in shutting down the PCOS machine
.
The screen will ask you if you are certain that you want to shut down the PCOS,
Tap YES
The screen will display that the PCOS is shutting down
PRESENTATION
1
Lift the printer cover door.
2
Press the blue button inside the printer compartment. The printer roller compone
nt will pop out of its position.
3
Take-out the printer roller component and remove the old paper roll from the pri
nter compartment
4
Insert the new paper roll into the rear section of the printer compartment.
5
Pull the end of the roll forward so that the paper lies between the two printer
roller pivots.
6
Press the printer roller component into position on top of the two printer rolle
r pivots and the paper below it.
7
Feed the end of the paper through the slot in the printer cover door.
8
Cl se t e ri ter c ver
r.
9
Tear off excess paper tape protruding from the slot. The thermal printer is read
y for printing activities.
Back
PRESENTATION
(1) MANUAL ACTIVITIES Printing Election Returns 1.1 1.2
Press fimly the PCOS Ibutton onto the security key receptacle. PCOS displays the
Administration Menu.
Press the Print Reports button
The following reports are available for re-printing Election Returns for Nationa
l; Election Returns for Local; Statistics; Audit Log
Select the report. PCOS will confirm the number of copies to be printed.
PRINTING 1 COPY OF NATIONAL RETURNS (1/1) PLEASE WAIT . . .
Enter the number of copies and tap the Enter button. PCOS displays the message:
After printing, PCOS returns to the Administration menu.
(2) MANUAL ACTIVITIES Manual Transmission of Results 2.1 2.2
Press the PCOS Ibutton security key onto the security key receptacle. The admini
strator menu displays. Tap the Retransmit Results button.
The following locations are available for re-transmission Central Server, MBOC,
KBP, Political Parties and Citizens Arm
(2) MANUAL ACTIVITIES Manual Transmission of Results 2.3 2.4
Select the location. PCOS confirms the transmission of the results
After transmission, PCOS returns to the Administration menu.
Removing/Inserting of Memory Card, Connecting and Disconnecting the Transmission
Device
REMOVING THE MEMORY CARD
1. Turn off the PCOS machine by tapping the Shutdown function 2. Shutdown the PC
OS and Unplug all the power source connected to the PCOS machine. 3. Open the me
mory card slot compartment 4. Push the eject button located at the right side of
the slot (color black) 5. Pull/Take the memory card 6. Close the compartment
INSERTING THE MEMORY CARD
1. Turn off the PCOS machine by tapping the Shutdown function 2. Shutdown the PC
OS and Unplug all the power source connected to the PCOS machine. 3. Open the me
mory card slot compartment 4. Insert the memory card by pushing it gently on the
slot
Connecting the Transmission Device
1. 2. 3. 4. Selecting the transmission media Checking the peripherals Installing
the device Activating the device
Disconnecting the Transmission Device
1. 2. 3. 4. Turning off the device Uninstalling of the device Checking the perip
herals Packing

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