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President
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Prepare meeting agendas and lead meetings
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Appoint and establish necessary committees
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Vote only in the case of a tie
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Develop goals for the chapter with help from other officers and advisors
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Submit Five Star Goal and Update Forms online
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Oversee chapter projects
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Oversee award entry preparation
Vice President of Scholarship
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Oversee all Honors Study Topic activities
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Coordinate the chapter’s participation in the Honors Seminars
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Encourage and recognize academic excellence
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Coordinate the preparation of the Scholarship Hallmark Award entry
Vice President of Leadership
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Direct the chapter in the use of parliamentary procedure for meetings
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Oversee all leadership activities
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Encourage the development of leadership skills
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Coordinate the preparation of the Leadership Hallmark Award entry
Vice President of Service
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Report the chapter to Headquarters as a Chapter of Service
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Oversee all International Service Program activities
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Develop activities that promote volunteerism and community service
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Coordinate the preparation of the Service Hallmark Award entry
Vice President of Fellowship
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Encourage scholarly fellowship at all levels of the Society
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Implement strategies to increase membership acceptance
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Enroll the chapter in the Pinnacle Scholarship Award Program
Secretary
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Take and present minutes at each chapter meeting
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Maintain the chapter calendar of events
Historian
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Photograph chapter events
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Maintain a record of chapter events, including photos, flyers and newspaper articles,for the Chapter Record Book
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Compile and update contact information for members
Treasurer
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Keep a set of financial records
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Present the chapter’s financial records at meetings
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File all financial records in the chapter’s official files at the end of each academicterm
Note: Many colleges require that a chapter advisor approve expenditures. Officers should consult the advisor to determine the college’s policies on finances for campus organizations.
Public Relations Officer
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Promote the chapter at all levels of the Society
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Write and submit articles to campus and community newspapers
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Produce issues of the chapter newsletter
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Oversee the development and updates to the chapter website
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Take photographs at all chapter events
Student Government Association (SGA) Representative
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Your attendance to the Phi Theta Kappa chapter meetings is expected at all times sothat you stay informed of what activities the chapter plans to perform and will requestauthorization for.
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All activity requests are to be approved by the SGA. Your presence at the SGAmeetings is required for any activity to be approved. SGA may table club activities if the SGA representative is not present during their meeting.
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As of the spring semester of 2009, the SGA Senate meets every Thursday, from12:30 pm until 1:30 pm in Room J-202. Please be on time.
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You need to attend chapter meetings as well as SGA Senate meetings. Please makesure your class and work schedule do not conflict with the times and dates of themeetings.
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If you need to be absent for an SGA meeting, please notify your chapter Presidentand/or Vice President ahead of time so that she/he may find you an alternate.
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After you attend the SGA meeting, email your chapter President and Vice-presidentand report the main topics discussed during the meeting and confirm if activitiesrequested were approved or tabled.
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During the SGA meetings, the representatives will be asked to vote on certainactivities and/or proposals. When voting, keep in mind the ideals of the chapter.
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Maintain copies of all SGA meeting minutes as the chapter may need to refer to themfor required information.
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