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Interagency Integrated [SOP] - Joint Field Office [JFO] Activation & Operations

Interagency Integrated [SOP] - Joint Field Office [JFO] Activation & Operations

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Published by Impello_Tyrannis
DHS | Operations:
1.0 Principles for Building Inter-agency Coordination
Inter-agency coordination and cooperation is critical to effective and efficient operations to preempt or mitigate natural or man-made disasters. It is imperative that representatives of agencies with diverse capabilities synchronize their efforts through the application of basic
teaming principles. These principles, shown below, support a systematic methodology toward building a homogeneous effort at all levels of government.
1.1 Define the Problem in Clear and Unambiguous Terms Agreed to by All
Differences in individual assumptions and organizational perspectives can often limit clear understanding of the problem. Representatives from each major group of agencies, departments, and organizations—to include the on-scene Incident Command agencies—should be involved in all levels of coordination planning from the outset. These
representatives are especially important in order to achieve unity of effort during this problem definition phase; early development of options for inter-agency consideration is very
important. Not all agencies and individuals clearly distinguish in the same way between wide-area operational coordination and incident command-and-control or oversight.
Defining the problem that the JFO solves should involve extensive focus on the difference between wide-area operational coordination and command-and-control over the incident itself.
1.2 Define the Objectives
Within the context of interagency operations, decisionmakers in the JFO Coordination Group
should seek clearly defined and attainable objectives, a concrete end state, and exit criteria. Successful inter-agency coordination is essential to achieve these goals and the development of accurate and timely assessments. Such definition allows application of resources of the
most appropriate agency(s). Not all agencies will necessarily understand or agree to the need
to clearly define the objective with urgency or specificity. Complications can arise because each agency has its own perspective, capabilities, and culture. This diversity is the strength and not the weakness of the inter-agency coordination process. While there may be disagreement about solutions, the differences provide a broad range of options that can be applied.
1.3 Operations Drive at Tactical Level; Logistics, Situation, and Planning Drive at Strategic Level. At the field or tactical level, an Incident Command surges in as operations are already occurring; everything in the Incident Command serves to support operations. At the strategic level, coordination of operations typically follows in-depth development of the situation in the “wide area,” answering of requests for logistics support, and digestion/consolidation of
Inter-agency Integrated SOP.
Version 7.1
Public availability to be determined under 5 U.S.C. 552
incident and coordinating agency plans of action. In the “zone of coordination” between the Incident Commander(s), local EOCs, and the JFO (see figure below), logistics, situation, and planning should drive coordination.
DHS | Operations:
1.0 Principles for Building Inter-agency Coordination
Inter-agency coordination and cooperation is critical to effective and efficient operations to preempt or mitigate natural or man-made disasters. It is imperative that representatives of agencies with diverse capabilities synchronize their efforts through the application of basic
teaming principles. These principles, shown below, support a systematic methodology toward building a homogeneous effort at all levels of government.
1.1 Define the Problem in Clear and Unambiguous Terms Agreed to by All
Differences in individual assumptions and organizational perspectives can often limit clear understanding of the problem. Representatives from each major group of agencies, departments, and organizations—to include the on-scene Incident Command agencies—should be involved in all levels of coordination planning from the outset. These
representatives are especially important in order to achieve unity of effort during this problem definition phase; early development of options for inter-agency consideration is very
important. Not all agencies and individuals clearly distinguish in the same way between wide-area operational coordination and incident command-and-control or oversight.
Defining the problem that the JFO solves should involve extensive focus on the difference between wide-area operational coordination and command-and-control over the incident itself.
1.2 Define the Objectives
Within the context of interagency operations, decisionmakers in the JFO Coordination Group
should seek clearly defined and attainable objectives, a concrete end state, and exit criteria. Successful inter-agency coordination is essential to achieve these goals and the development of accurate and timely assessments. Such definition allows application of resources of the
most appropriate agency(s). Not all agencies will necessarily understand or agree to the need
to clearly define the objective with urgency or specificity. Complications can arise because each agency has its own perspective, capabilities, and culture. This diversity is the strength and not the weakness of the inter-agency coordination process. While there may be disagreement about solutions, the differences provide a broad range of options that can be applied.
1.3 Operations Drive at Tactical Level; Logistics, Situation, and Planning Drive at Strategic Level. At the field or tactical level, an Incident Command surges in as operations are already occurring; everything in the Incident Command serves to support operations. At the strategic level, coordination of operations typically follows in-depth development of the situation in the “wide area,” answering of requests for logistics support, and digestion/consolidation of
Inter-agency Integrated SOP.
Version 7.1
Public availability to be determined under 5 U.S.C. 552
incident and coordinating agency plans of action. In the “zone of coordination” between the Incident Commander(s), local EOCs, and the JFO (see figure below), logistics, situation, and planning should drive coordination.

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Published by: Impello_Tyrannis on Apr 17, 2010
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Interagency Integrated SOP FOR OFFICIAL USE ONLY
 
Version 7.1Public availability to be determined under 5 U.S.C. 552Y
INTERAGENCY INTEGRATED SOPAPPENDIXES AND ANNEXESJOINT FIELD OFFICE (JFO)ACTIVATION AND OPERATIONS
 
Interagency Integrated SOP FOR OFFICIAL USE ONLY
 
iVersion 7.1Public availability to be determined under 5 U.S.C. 552
 
Table of Contents
Appendix 1: List of Acronyms...................................................................................................................................1
 
Appendix 2: References..............................................................................................................................................9
 
Annex A: Roles and Responsibilities.......................................................................................................................10
 
1.0
 
Regional Responsibilities................................................................................................................................................10
 
Annex B: Administrative Reports...........................................................................................................................11
 
Tab 1 to Annex B: Financial Report Template.........................................................................................................................12
 
Tab 2 to Annex B: Closeout Report..........................................................................................................................................13
 
Tab 3 to Annex B: After-Action and Lessons Learned (Hotwash) Report (LLR)....................................................................14
 
Tab 4 to Annex B: Secretary’s Remedial Action Management Program (SEC RAMP) AAR Format.....................................19
 
Annex C: Operations................................................................................................................................................20
 
1.0
 
Principles for Building Interagency Coordination...........................................................................................................20
 
2.0
 
The JFO Coordination and Support Cycle......................................................................................................................23
 
Tab 1 to Annex C: Decisionmaking Process............................................................................................................................40
 
Tab 2 to Annex C: CP Cover Sheet..........................................................................................................................................43
 
Tab 3 to Annex C: Coordination Objectives.............................................................................................................................44
 
Tab 4 to Annex C: Assignment List.........................................................................................................................................45
 
Tab 5 to Annex C: Assignment List Attachment......................................................................................................................46
 
Tab 6 to Annex C: ICS-209-JFO, Coordination Status Summary............................................................................................47
 
Annex D: Logistical Requirements.........................................................................................................................56
 
1.0
 
Joint Field Office Logistics Requirements (conceptual).................................................................................................56
 
2.0
 
Scenario One: Type I (Major) Disaster..........................................................................................................................59
 
3.0
 
Scenario Two: Type II Heightened Threat of Terrorism w/out WMD...........................................................................60
 
4.0
 
Scenario Three: Type I Heightened Threat of Terrorism w/ WMD...............................................................................61
 
5.0
 
Scenario Four: Type I Federal-to-Federal Support (Spill of National Significance)......................................................62
 
6.0
 
Scenario Five: Type III Federal-to-Federal Support (Chemical Release Accident).......................................................63
 
7.0
 
JFO Size Requirements Estimation Worksheet...............................................................................................................64
 
Tab 1 to Annex D: Pre-deployment Conference Call Checklist...............................................................................................65
 
Tab 2 to Annex D: PFO Go Kit Footprint................................................................................................................................66
 
Tab 3 to Annex D: DHS/HSOC Go Kit Footprint....................................................................................................................67
 
Annex E: Communications and Information Sharing...........................................................................................68
 
1.0
 
Purpose and Scope..........................................................................................................................................................68
 
2.0
 
Intra-JFO Communications.............................................................................................................................................68
 
3.0 External Communications...............................................................................................................................................71
 
 
Interagency Integrated SOP FOR OFFICIAL USE ONLY
 
iiVersion 7.1Public availability to be determined under 5 U.S.C. 552
 
4.0
 
Threat Monitoring and Initial Incident Assessment........................................................................................................72
 
5.0
 
Daily Production.............................................................................................................................................................72
 
6.0
 
Secure Video Teleconferences (SVTCs).........................................................................................................................73
 
7.0
 
Situation Unit Watch Rotations......................................................................................................................................74
 
8.0
 
Logs................................................................................................................................................................................74
 
Tab 1 to Annex E: JFO “Battle Rhythm” Timeline..................................................................................................................75
 
Tab 2 to Annex E: Initial Situation Report (SITREP)..............................................................................................................76
 
Tab 3 to Annex E: Situation Update Reports............................................................................................................................77
 
Tab 4 to Annex E: Urgent Situation (Spot) Reports.................................................................................................................79
 
Tab 5 to Annex E: Threat Situation Report..............................................................................................................................80
 
Tab 6 to Annex E: Casualty Reports........................................................................................................................................83
 
Tab 7 to Annex E: HSIN-JFOnet Technical Data.....................................................................................................................85
 
Tab 8 to Annex E: Template JFO Information-Sharing Plan....................................................................................................86
 
Annex F: Security Procedures.................................................................................................................................97
 
Tab 1 to Annex F: SOP for Information Classification and Handling......................................................................................98
 
Tab 2 to Annex F: SOP for Verification of NSCI Clearances................................................................................................112
 
Tab 3 to Annex F: SOP for Emergency Disclosure of NSCI..................................................................................................113
 
Tab 4 to Annex F: SOP for SCI/SCIF Operation....................................................................................................................115
 
Tab 5 to Annex F: Template Physical and Information Security Plan....................................................................................135
 
Tab 6 to Annex F: SOP for SBU Information Handling.........................................................................................................136
 
Annex G: Principal Federal Official.....................................................................................................................140
 
1.0
 
Alert and Designation...................................................................................................................................................140
 
2.0
 
Roles and Responsibilities............................................................................................................................................140
 
3.0
 
Concept of Operations..................................................................................................................................................141
 
4.0
 
Logistical Requirements...............................................................................................................................................151
 
5.0
 
Administration and Logistics........................................................................................................................................152
 
Tab 1 to Annex G: Reports/Scheduled Events........................................................................................................................155
 
Tab 2 to Annex G: Mission Points of Contact........................................................................................................................155
 
Tab 3 to Annex G: Weather....................................................................................................................................................157
 
Tab 4 to Annex G: Request for Information...........................................................................................................................157
 
Tab 5 to Annex G: Communications Tracking Log................................................................................................................159
 
Tab 6 to Annex G: Attendance Tracking Log.........................................................................................................................160
 
Tab 7 to Annex G: Requests for Information Tracking Log...................................................................................................161
 
Tab 8 to Annex G: Financial Information...............................................................................................................................162
 
Tab 9 to Annex G: Domestic Emergency Support Team (DEST)..........................................................................................163
 
Annex H: Joint Field Office Organization............................................................................................................164
 
Tab 1 to Annex H: Sample JFO Organization for Natural Disasters......................................................................................164
 

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