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Guest Accounting,VTL,Weekly Bill BHM 2

Guest Accounting,VTL,Weekly Bill BHM 2

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Published by vickie_sunnie
gurminder preet singh
gurminder preet singh

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Published by: vickie_sunnie on Apr 19, 2010
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09/30/2012

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GUEST ACCOUNTING
ACCOUNT:
A statement of money paid or owed
ACCOUNTING:
the process of first classifying & summarizing & reportingfinancial transactions.
GUEST ACCOUNT/ LEDGER:
accounts of registered guests.It is the account of in-house guest, who is registered in the hotel. Whenguest arrives he if given GRC, by filling this he gets registered and hisroom account is opened. All the guest purchases ,room charges & taxesare recorded here.
E.g.:
room charges, food eaten in restaurant, had drinks in bar, laundryservice, luxury tax, telephone charges, internet etc.
GUEST ACCOUNTING: 
Means knowledge of what is to be received from the guest & what is tobe paid to the guest. To have updated information of the guest account atany point of time, various accounting systems are used as per therequirement of the hotel.
Objective of the guest accounting process are:
1.Is to ensure that all financial transactions made by the guest arerecorded & filed in the guest account.
2.
 To collect payment for all guest transactions
 Types of transactions:
1.
Accounts receivables:
f & b charges, room rate, laundry etc paid bythe guest at the time of departure.
2.
Accounts payable:
advances received
3.
Cash transactions:
when guest pays in cash. There is no increase ordecrease in the net outstanding balance.
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TYPES OF ACCOUNTING SYSTEMS:
1.
Manual System2.Semi automatic system3.Fully automatic system
MANUAL/ NON AUTOMATED SYSTEM OF ACCOUNTING:
 This includes manual accounts calculations which are carried out by thestaff. This system ensured through a series of columns listing individualdebit & credit entries (
debit:
what comes in &
credit:
what goes out). These systems have so many drawbacks as it is prone to many errors,time consuming & really tough to handle numerous room data. Thissystem is useful for small hotels only where workload is not too much.
VISITOR TABULAR LEDGER
VTL also called ‘Tab’, is a ledger in tabular form used for recording alltransactions with guests staying in the hotel. It is used in small hotels. It isa loose large sheet in which the daily transactions of the hotel with theguest are recorded. All the credit sales vouchers are collected fromvarious POSs and entries are made in the VTL against each guest accountrespectively. These entries are always kept updated.Performa: SK. Bhatnagar (page no: 432)
2
 
GUEST WEEKLY BILL:
Various documents are prepared in hotels, to record financial transactionsof resident guest for their purchases, need posting of these charges fromtheir vouchers to the respective guest folios. For long staying guest aweekly bill is prepared periodically which looks like
HOTEL XYZ, JALANDHAR.GUEST WEEKLY BILL
S. No______________ Name__________________ Room No _______________Rate__________________ Date of Arrival______ Time ______Date of Departure ______Time ____Plan______ DateTotalRs.Rs.Rs.Rs.Rs.Rs.Rs.Brought ForwardRoomFoodbeveragesCigarettesLaundry Taxi TelephonesInternetMiscellaneousCash advancesLuxury tax@Sales tax@Service Charge@ TotalChecked & found correct. Please forward the bill to:Grand Total:M/s______________________________________  _________________________________________  ______________  __________ Guest Signature BillClerk
Format: Guest Weekly Bill (SK Bhatnagar page no: 427)
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