earliest opportunity but normally no later than seven days before themeeting of the Examination Board.2.6 Mitigating circumstances will not be taken into consideration if theprocedure has not been followed.
3. Confidential information
3.1 All claims for mitigating circumstances are confidential to theMitigating Circumstances Panel and will not be disclosed outside themeeting.3.2 If the student feels the circumstances are of a particularly sensitive or personal nature, s/he may submit the claim and corroboratingevidence in a sealed envelope marked confidential with the student’sname, ID number and the unit(s) against which a claim is being made.
4. Consideration of evidence
4.1 The claim will be considered by a Mitigating Circumstances Panelwhich shall normally comprise:[a] The Head of Student Services[b] The Head of Registry[c] An academic member of staff4.2 The Panel will consider each claim and decide upon an outcomewhich it will recommend to the relevant Examination Board. In makingits recommendation, the panel will take into account:[a] the supporting evidence;[b] the timing of the circumstances, namely do they correspondwith the date of the affected assessment;[c] the nature and severity of the circumstances.4.3 The Panel will only take into account claims of mitigation which havebeen submitted formally. It will not consider claims which have notbeen submitted according to the College’s procedure.4.4 If the Panel accepts the student’s claim for mitigation the student maybe required to submit/sit the assessment for a first attempt or in thecase of a resubmission/resit the student may be required to resubmitthe assessment under the original conditions.4.5 Mitigating circumstances do not permit the examiners to raise marks,however where the Panel may recommend to the Board that it mayuse its discretion in borderline cases to raise a student’s overall degreeclassification, subject to meeting any other criteria to raise theclassification.