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MITIGATINGCIRCUMSTANCES 06 07

MITIGATINGCIRCUMSTANCES 06 07

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Published by lisaconnolly

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Published by: lisaconnolly on May 19, 2008
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06/14/2009

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MITIGATING CIRCUMSTANCESPOLICY AND PROCEDURE1. Policy Statement
 1.1 The College has a duty to ensure that assessments are conducted fairlyand in accordance with its Equal Opportunities Policy and that eachstudent has the opportunity to demonstrate her/his true level ofacademic performance.1.2 A mitigating circumstance is defined as a serious or significant adverseevent or illness which was unexpected and has impacted upon astudent’s academic performance. A student who believes that due toillness or other valid cause (such as bereavement):[a] his/her performance has been adversely affected; OR[b] he/she was unable to submit assessed or reassessed work by thescheduled deadlinemay submit a claim for consideration of mitigating circumstances.1.3 It is expected that students will take reasonable steps to avoidforeseeable problems and technical failure of IT or any other equipment will not normally be accepted as mitigating circumstances,neither will pressure of work, transport or financial problems.
2. Procedure for submitting a claim for mitigating circumstances
 2.1 A student who believes he/she has mitigating circumstances shouldobtain a Mitigating Circumstances form, available from the Registry.2.2 When completing the form the student should state clearly thegrounds for mitigation and the date(s) when the circumstancesoccurred.2.3 The claim must be corroborated by independent (third party)evidence such as a medical certificate, a solicitor’s letter, or any other official document. A claim will not normally be considered withoutindependent evidence. Original documents must be submitted butthese will be copied and returned to the claimant.2.4 The claim must be countersigned by a Course Tutor to confirm thats/he supports the claim.2.5 The deadline for submission of a claim is normally the deadline for theassessment to which the mitigating circumstances relate. Wherecircumstances prevent a student from submitting a mitigatingcircumstances form at that particular point, s/he should submit it at the
 
earliest opportunity but normally no later than seven days before themeeting of the Examination Board.2.6 Mitigating circumstances will not be taken into consideration if theprocedure has not been followed.
3. Confidential information
 3.1 All claims for mitigating circumstances are confidential to theMitigating Circumstances Panel and will not be disclosed outside themeeting.3.2 If the student feels the circumstances are of a particularly sensitive or personal nature, s/he may submit the claim and corroboratingevidence in a sealed envelope marked confidential with the student’sname, ID number and the unit(s) against which a claim is being made.
4. Consideration of evidence
 4.1 The claim will be considered by a Mitigating Circumstances Panelwhich shall normally comprise:[a] The Head of Student Services[b] The Head of Registry[c] An academic member of staff4.2 The Panel will consider each claim and decide upon an outcomewhich it will recommend to the relevant Examination Board. In makingits recommendation, the panel will take into account:[a] the supporting evidence;[b] the timing of the circumstances, namely do they correspondwith the date of the affected assessment;[c] the nature and severity of the circumstances.4.3 The Panel will only take into account claims of mitigation which havebeen submitted formally. It will not consider claims which have notbeen submitted according to the College’s procedure.4.4 If the Panel accepts the student’s claim for mitigation the student maybe required to submit/sit the assessment for a first attempt or in thecase of a resubmission/resit the student may be required to resubmitthe assessment under the original conditions.4.5 Mitigating circumstances do not permit the examiners to raise marks,however where the Panel may recommend to the Board that it mayuse its discretion in borderline cases to raise a student’s overall degreeclassification, subject to meeting any other criteria to raise theclassification.

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