I N C ONSIDERATION OF O UTSOURCING

IN CONSIDERATION OF
OUTSOURCING

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11639 E. Wethersfield Road, Scottsdale, AZ 85259 USA

www.michaelsandassoc.com Toll-free: 877-614-8440
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 IN CONSID ERATION OF
OUTSOURCING

I N C ONSIDERATION OF O UTSOURCING
Have you considered outsourcing your training or documentation projects?
When making this decision that can substantially impact your bottom line, keep
the following considerations in mind. There is a clear difference between hiring
fully-experienced consultants, less-experienced vendors and using your own
internal staff.

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OUTSOURCING

Experience Directly Correlates to Cost-effective Solutions

Make sure that you're paying for experienced, top-notch consultants. Consultants should bring not only their own professionalism and experience to

the job, but also that of the company they represent. Consultants should be equipped with methodology, processes, tools and aides that have proven

successful on other projects.

Attempting to find individuals with below-average rates is likely to result in relatively inexperienced people. The consequences of this inexperience can

be many:

 Fully-experienced consultants frequently outpace less-experienced vendors, and they are more conscious of quality in the process. While

you may pay more for an experienced consultant, you get your money's worth in deliverables design, usability, quality and effectiveness.

 Fully-experienced consultants design and develop material with an eye to the future, incorporating maintainability. Less-experienced

vendors are often unable to do this.

 Fully-experienced consultants usually spot issues before they become problems. Less-experienced vendors may have limited awareness

of potential issues and the appropriate measures to take to address them.

 Fully-experienced consultants can grasp overall project goals, then ensure that their own deliverables complement and support those

desired outcomes. Pulling from experience, they can generate creative solutions based on the business environment and need. Less-

experienced vendors are more likely to work on deliverables as isolated items, rather than a creative piece of an integrated solution.
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Engagement vs. Employment

Working with good consultants with proven track records should be more economical and "sure" than using internal resources. Internal resources are

usually scarce and already fully booked with work. Stretching internal resources just a bit more can be detrimental to morale, while hiring additional

permanent employees can be expensive and time consuming. Good consultants have already been screened and are ready to work, now. Instead of

spending weeks to hire a new staff member, you can use that time on task.

Abilities to pick up current technologies and new business processes

quickly and to assimilate into the company's culture are second

nature to good consultants. Such acceleration provides an excellent

return on investment. While new employees might have a longer

learning curve due to the hiring process and orientations, consultants

understand the urgency of projects and deadlines and are fully

engaged in the task at hand.

Engaging a consultant is more cost-effective than hiring a full-time

employee. Consultants receive a fee, with no hidden costs. Employee

salaries are just a piece of a multi-fold pay package that includes

worker’s compensation, insurance and benefits, vacation and sick

time, ongoing training, and administrative/overhead costs.

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Fact vs. Fiction

When thinking about a consultant provider, separate the fact from the fiction. Target your requirements, then look for a specialist. Some companies try

to be everything to everyone, resulting in watered down "expertise." However, niche specialists perform their work with expertise. At Michaels &

Associates, we focus on what we do best: consultation and training development.

Talk to references for firsthand accounts. Ask specifics regarding effectiveness, results, and value added in the account management process.

Exuberance without backing may be an indicator of fiction, not fact.

Compare account management efforts. Make sure that your source removes as much risk from you as possible, while still providing creativity and

innovation. Ensure that no part of the equation is sacrificed: budgets, deadlines, project success and goals/vision.
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Ask for the process behind the estimates to ensure that your bid is as accurate as

possible. You require estimates based on fact, not guesses based in fiction. For

example, the Michaels & Associates approach is to "chunk" the material down to one

quotable estimate, giving a realistic idea of costs and effort. Our bid may be different

than others; however, you pay no costs other than the ones actually incurred, and we

don't believe in surprises.

Watch out for "low-ball" bidding and its down-the-line successor "scope creep"—a

series of tactics that turn a seemingly "cheap" project into a costly, hard-to-pin-down

exercise. These tactics throw estimates and bids out the window, as they are based

simply on "getting the bid" rather than project analysis. Both clients and consultants

lose when these tactics are employed.

At Michaels & Associates, it is our job to honor the terms of the proposal. If we can

gain economies by finding a more effective way to work in your environment, we will

pass those economies on to you.

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OUTSOURCING

Success-oriented Actions

Good business practices and actions support the successful completion of a project. "Due diligence" pays off to make sure that your supplier is

providing you with the best talent, backed by the best protocols. Ask about processes, methodology and protocols for not only project deliverables, but

account and consultant management as well.

Being attentive to a supplier’s requests for review and turnaround of documents is critical to a project's timely completion. Establish upfront the

availability of subject matter experts who are key players. Additionally, insist on status and budget reporting from your supplier, which can support you

in making effective project decisions.

Making yourself available to the account manager from the consultant

provider enables him/her to afford you the best possible service. Any

problematic issues that may arise can be effectively and efficiently

resolved to ensure that your project outcome is successful.

Expect top quality from your suppliers and insist on solutions tailored to

your business challenges. Don't accept sub-standard products or

services, and don't agree with generic, off-the-shelf answers. You're

paying for expertise.

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If you are considering outsourcing, contact us. Our top-notch consultants have a proven record of accomplishment, and we will work closely with you

to exceed your expectations. If you want to hear what others say about us, visit our website at www.michaelsandassoc.com.

Michaels & Associates — Your business is your specialty. Improving your business is ours.

info@michaelsandassoc.com www.michaelsandassoc.com toll-free: 877-614-8440

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