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Origination

Origination

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Published by: otherside on May 26, 2008
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SECTION ONE
I
Project ManagementLifecycle
 
Introduction3Lifecycle Diagram5Project Roles and Responsibilities6New York State Project ManagementLife Cycle Templates18
1.PROJECT ORIGINATION21
1.1Develop Project Proposals 241.2Evaluate Project Proposals321.3 Select Projects37Project Origination End-of-PhaseChecklist42Measurements of Success43Phase Risks/Ways to Avoid Pitfalls45
2.PROJECT INITIATION51
2.1 Prepare for the Project572.2 Define CSSQ692.3 Perform Risk Identification902.4 Develop Initial Project Plan922.5 Confirm Approval to Proceedto Next Phase108Project Initiation End-of-PhaseChecklist 113Measurements of Success 115Phase Risks/Ways to Avoid Pitfalls 117
3. PROJECT PLANNING127
3.1 Conduct Project Planning Kick-Off1323.2 Refine CSSQ1373.3 Perform Risk Assessment1493.4 Refine Project Plan1563.5 Confirm Approval to Proceed toNext Phase182Project Planning End-of-PhaseChecklist185Measurements of Success188Phase Risks/Ways to Avoid Pitfalls189
4.PROJECT EXECUTION AND CONTROL199
4.1 Conduct Project Execution andControl Kick-Off2044.2Manage CSSQ2094.3Monitor and Control Risks2254.4 Manage Project Execution2284.5 Gain Project Acceptance248Project Execution and ControlEnd-of-Phase Checklist 251Measurements of Success 254Phase Risks/Ways to Avoid Pitfalls 256
5. PROJECT CLOSEOUT265
5.1 Conduct Post-ImplementationReview2685.2 Perform Administrative Closeout285Project Closeout End-of-PhaseChecklist289Measurements of Success291Phase Risks/Ways to Avoid Pitfalls292
SECTION I: PROJECT MANAGEMENT LIFECYCLE TABLE OF CONTENTS
 
Section I Introduction
There are two different lifecycles that work in conjunction with one anotherthroughout the course of every project. The
 project 
lifecycle describes thetasks that must be completed to produce a product or service. Different proj-ect lifecycles exist for specific products and services. (For example, the life-cycle followed to build a house is very different from the lifecycle followed todevelop a software package.) The project
management 
lifecycle defines howto manage a project. It will always be the same, regardless of the project life-cycle being employed.One of a Project Manager’s challenges is to understand how to align the spe-cific project lifecycle with the project management lifecycle. Project tasksand project management tasks are concurrent and ongoing, and can be asso-ciated by project management deliverables. The Project Schedule, for exam-ple, contains both project and project management tasks. Phases in the twolifecycles will overlap, depending upon the project lifecycle being employed.The Project Manager needs to be aware of how the inputs and outputs of onelifecycle affect and shape the other.The material in this section is organized according to the project manage-ment lifecycle. While no two projects are exactly alike, all projects shouldprogress through the same five project management phases:
1.
In Project Origination an individual proposes a project to create a prod-uct or develop a service that can solve a problem or address a need in thePerforming Organization. The Performing Organization then submits theproposal to an evaluation and selection process. If selected, a budget orfurther management commitment for the project may also be requiredbefore a Project Manager is actually assigned and the project is author-ized to progress to Project Initiation. Depending upon the standards andpractices of the Performing Organization, a time delay between the pro-ject’s proposal and selection and its actual initiation may occur.
2.
 At the beginning of Project Initiation, a Project Manager is assigned. TheProject Manager works with the Project Sponsor to identify the necessary resources and team members needed to further develop the key projectparameters – Cost, Scope, Schedule, and Quality (CSSQ). The ProjectTeam documents its charge in the form of a Project Charter, which isbased on the Project Proposal, which includes the initial Business Case. Approval of the Project Charter by the Project Sponsor authorizes thedesignated team to begin the initial planning effort. The initial ProjectPlan resulting from Project Initiation differs in the level of detail and the validity of its estimates from Project Origination, and must be at a levelsufficient to acquire any additional resources needed to progress to the

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