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Published by: otherside on May 26, 2008
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The purpose of Project Planning is to define the exact parame-ters of a project and ensure that all the pre-requisites forProject Execution and Control are in place.Project Planning builds upon the work performed duringProject Initiation. The project definition and scope are validat-ed with appropriate Stakeholders, starting with the ProjectSponsor and Customer Decision-Makers. Project Scope,Schedule and Budget are refined and confirmed, and riskassessment activities advance to the mitigation stage. TheInitiation deliverables – CSSQ, and Initial Project Plan – arefurther developed, enhanced, and refined, until they form adefinitive plan for the rest of the project. Additional Project Team members are brought on board andfamiliarized with the project objectives and environment, andadditional resources are ready to be brought in following thefinalized staff and material acquisition plans.Project Planning is an opportunity to identify and resolve any remaining issues and answer outstanding questions that may undermine the goals of the project or threaten its success. Itis an opportunity to plan and prepare, as opposed to react andcatch up.Project sponsorship and commitment are re-confirmed at theend of the phase, with approval signifying authorization to pro-ceed and commit funds for Project Execution and Control.
List of Processes
This phase consists of the following processes:
Conduct Project Planning Kick-off,
 where the ProjectManager conducts a meeting to formally begin the ProjectPlanning phase, orient new Project Team members, andreview the documentation and current status of the project.
Refine CSSQ,
 where the Project Team refines the cost,scope, schedule and quality components of the project tomore accurately reflect the additional information islearned about the project.
Perform Risk Assessment,
 where the Project Team andProject Manager review the list of risks identified inProject Initiation, identify new risks, evaluate each riskbased on the likelihood of its occurrence and magnitude of its impact, and develop a plan to respond to each risk.
Refine Project Plan,
 where additional management proce-dures and plans are developed and all updated documentscreated during Project Planning are compiled into theProject Plan to be utilized in Project Execution andControl.
Confirm Approval to Proceed to Next Phase,
 where theProject Manager reviews and refines the Business Case,secures resources required for the Project Execution andControl phase and prepares the formal acceptance packagefor review and approval by the Project Sponsor.The following chart illustrates all of the processes, tasks, anddeliverables of this phase in the context of the project manage-ment lifecycle.
Section I:3 
Project Planning 
NYS Project Management Guidebook 

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