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Interview Questions on Oracle Purchasing or Oracle PO

Interview Questions on Oracle Purchasing or Oracle PO

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02/27/2013

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Interview Questions on Oracle Purchasing or Oracle PO
ORACLE PURCHASING - PURCHASE ORDERS FREQUENTLY ASKED QUESTIONSCONTENTS1. In the Price type quickpick in the Purchase Order Lines zone in enter Purchase Order form, there is a value called COST PLUS FEE. What is theCOST PLUS FEE price type? How is Purchase Order treating thisprice type?2. What is 2-way, 3-way, 4-way matching? How is this set up?3. How do you reflect discount from a supplier on a Purchase orders?4. How do you change the created date on a Purchase Order?5. What is the sorting order for requisition lines in autocreation of aPurchase Order?6. What does the error 'APP-50022: Oracle Human Resources could not retrieve avalue for User Type profile option' mean?7. In the Enter Receipts (RCVRCERC) form and using different responsibilitiesproduces different values in the action required field. The PurchasingResponsibility shows Direct and Standard while the Inventory Responsibilityshows just Direct.Why are the action options for creating receipts different in Inventorycompared Purchasing?8. How do you purge Cancelled Requisitions?9. On the requisition form in the source details zone, there is a fieldlabeled supplier item. Where does this information on the quickpick comefrom and how can this information default in?10. You are entering a requisition and are unable to find the header or linenote fields. Was this replaced in GUI by attachments?11. When you select the Notifications form to review approvals and click onapprove button for a Requisition waiting for approval, the 'Reject' box isgreyed out. How does the approver reject a requisition?12. What are standard Quotations used for?13. When do you see the status of a Purchase order as Archived?14. Where are standard notes in GUI?15. In Oracle Purchasing, where is the automatic numbering for Purchase Order defined and maintained?16. There is a field for the organization code. What is this code?17. Can the original Purchase Order can be viewed in any way without resortingto SQL, for a revised Purchase Order?QUESTIONS & ANSWERS-------------------1. In the Price type quickpick in the Purchase Order Lines zone in enter Purchase Order form, there is a value called COST PLUS FEE. What is theCOST PLUS FEE price type? How is Purchase Order treating thisprice type?Answer ------The functionality for COST PLUS FEE price type is not in Oracle Purchasing atthis point of time. PO does not do anything with this price type.It is an enhancement request that is being looked at for future releases.2. What is 2-way, 3-way, 4-way matching? How is this set-up?
 
Answer ------2-way matching verifies that Purchase order and invoice information match within your tolerances asfollows:Quantity billed <= Quantity Ordered Invoice price <= Purchase order price (<= sign is used because of tolerances) 3-way matching verifies that the receipt and invoice information match with the quantitytolerances defined: Quantity billed <= Quantity received 4-way matching verifies that acceptancedocuments and invoice information match within the quantity tolerances defined: Quantity billed <=Quantity accepted. (Acceptance is done at the time of Inspecting goods). Whether a PO shipment has 2-way, 3-way or 4-way matching can be setup in the Shipment Details zone of the Enter PO form(character) Receipt required Inspection required Matching Yes Yes 4-way Yes No 3-way No No 2-way InGUI, Shipments block, alternative region, click on More...this brings up a region with 'Invoice matching'column where you can choose 2-way, 3-way or 4- way match. You can find more detailed informationabout matching in the Oracle Payables Reference Manual (Volume 3) Topical Essay on Integrating your Payables and Purchasing Information. 3. How do you reflect discount from a supplier on a Purchaseorders? Answer ------ The legal document is the Purchase order not the quote and therefore the purchaseorder should reflect agreed upon price. Secondly if the discount comes after the PO then AP shouldhandle it when invoicing. If you are using a blanket Purchase order then you can use price breaks. 4. Howdo you change the created date on a Purchase Order? Answer ------ The 'Created' date on the Purchaseorder is not an updateable field, due to it being a legal document once approved. 5. What is the sortingorder for requisition lines in autocreation of a Purchase Order? Answer ------ Requisition lines first meetsearch criteria determined by "find" screen, and then are grouped together by item and item category,then by need-by date. After you choose an action, enter any search criteria to narrow the selection of requisition lines. Oracle Purchasing chooses requisition lines from the requisition pool that meet your search criteria. All requisition lines for the same item and item category are grouped together, but they arenot necessarily in order alphabetically. Within each grouping of item and item category, requisition linesare ordered by need-by date. 6. What does the error 'APP-50022: Oracle Human Resources could notretrieve a value for User Type profile option' mean? Answer ------ The profile HR: User Type needs to beset. Set the profile option 'HR: User Type' at the Responsibility level. 7. In the Enter Receipts(RCVRCERC) form and using different responsibilities produces different values in the action requiredfield. The Purchasing Responsibility shows Direct and Standard while the Inventory Responsibility shows just Direct. Why are the action options for creating receipts different in Inventory compared Purchasing?Answer ------ Set the Profile option RCV: Allow routing override to 'YES' at the application level. 8. How doyou purge Cancelled Requisitions? Answer ------ To purge any Purchase orders or Requisitions: - assignthe Payables Purge GUI responsibility to the user - have the user choose that responsibility - then choosePurge from the menu - under the Category field do a List of Values and pick Simple Requisitions for cancelled requisitions The choices are listed. 9. On the requisition form in the source details zone, there isa field labeled supplier item. Where does this information on the quickpick come from and how can thisinformation default in? Answer ------ The supplier item field on the requisition can be populated by usingeither the supplier item catalog or ASL. Take an item from the supplier item catalog that has anassociated supplier item, add it to the order pad and then add it to the requisition. After doing this go tothe source details zone. The supplier item is defaulted in for that item you choose from the catalog.Navigation: --> Purchasing --> Supplier Item catalog10. You are entering a requisition and are unable to find the header or linenote fields. Was this replaced in GUI by attachments?Answer ------The attachments have replaced notes. The attachments are better because at theheader level, the requisition notes were not coming over to the Purchase Order 

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