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    Lower Merion School District welcomes the active participation of parents and other members of the school community in the District's educational program. However, in order to ensure safety in District buildings and to prevent unnecessary disruption to classroom instruction, the Board establishes procedures and rules for visitors to District buildings occurring during the school day.

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    Lower Merion School District welcomes the active participation of parents and other members of the school community in the District's educational program. However, in order to ensure safety in District buildings and to prevent unnecessary disruption to classroom instruction, the Board establishes procedures and rules for visitors to District buildings occurring during the school day.

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    12 views33 pages

    Policy Committee Meeting5!14!10

    Uploaded by

    OpenLMN
    Lower Merion School District welcomes the active participation of parents and other members of the school community in the District's educational program. However, in order to ensure safety in District buildings and to prevent unnecessary disruption to classroom instruction, the Board establishes procedures and rules for visitors to District buildings occurring during the school day.

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    Cele, we NE YN - “shina Lower Merion School District Policy Committee Meeting May 14, 2010 8:30 AM AGENDA For Second Reading Policy No. 907, Visitors to School District Buildings and Classrooms (with proposed Administrative Regulation) = MUCH fro _ For Review 1] oticy No Policy No. 915, School Related Organizations of Parents and Professional Personnel Title I Parental Involvement (New Policy ~ required) 5) %® Policy No. 916, Home and School Associations and Policy No. 917, Interschool Council (repealed with passage of Policy No. 915) (Policy No. 713, Access (0 School Facilities. —7 Policy No. 004, Formulation and Amendment of Policies —~ Ks GQ: Pecint Ve Lease Shewld net change. 4 By-laws (repealed with passage of Policy No. 004) the will Qe : St For Discussion / Future Discussion MES OF concer a F0 com Pi if AM an pe ‘olicy No. 151, Student Athletics, (New Policy - currently being reviewed by adminis ration) Policies Pertaining to Technology Policy No. 800, Records Management (with proposed Administrative Regulation) [Administrative Regulations No. 450 and 5. Information Resources Staff Access To Networked /| Policy No. 709, Building Security Policy No. 224, Care of School Property we faring & Consultan} to jock 400318173), & mes Lower Merion School District Policy No.: 907 Section: COMMUNITY Title: VISITORS TO SCHOOL DISTRICT BUILDINGS AND CLASSROOMS: Date Adopted: SAMPLE NEW Date Last Revised: 907 VISITORS TO SCHOOL DISTRICT BUILDINGS AND CLASSROOMS DURING THE SCHOOL DAY The District welcomes the active participation of parents and other members of the school community in the District's educational program. However, in order to ensure safety in District buildings and to prevent unnecessary disruption to classroom instruction, the Board establishes the following procedures and rules for visitors to District buildings occurring during the school day and authorizes the Superintendent to establish additional procedures and rules to implement this policy Please refer to Policy 713 Access To School Facilities for requests for access to school facilities for use by groups or for access to school facilities by individuals after school hours. Procedures and Rules Applicable to Visitors to All District Buildings All visitors are expected to state a legitimate purpose for their visit prior to or nediately upon being admitted to the building, Any request or question from a visitor to a school building about the school, or its students, shall be directed first to, the building prineipal’s office. All visitors to District buildings during the school day must report to, sign in and register and sign out with the lobby greeters or other designated District building personnel upon entering and exiting the building. Registration must be completed prior to conducting any business in the building, All visitors must wear the appropriate District visitor badge/identification ym-¢-visitorto-a-school building about-the-school-orits students, shall-be-directed-first-to-the building principals office- All District employees are authorized to order any person failing to follow the above procedure (or any other trespassers) to leave school property as permitted by applicable law. Any person, ordered to leave school property, who fails to do so, shall be reported to the building principal or designee and, where appropriate, to the p The Superintendent, building principal or designee has the authority to prohibit the entry of any person to District school buildings for failure to comply with this procedure or as otherwise warranted Classroom Observations by Community Members uns 400242490) (00283822} 1 Policy No. Section: Title Date Adopted: Lower Merion School District 907 COMMUNITY VISITORS TO SCHOOL DISTRICT BUILDINGS AND CLASSROOMS SAMPLE NEW Date Last Revised: At times, parents with children in the schools and other community members desire to attend one or more class sessions for the purpose of observation (“classroom observations”), The following rules apply to classroom observations, 1, Requests for classroom observations must be directed to the building principal in writing in advance of the visi 2. Each request must provide the name of the visitor, date, time, duration and purpose of the proposed classroom observation. 3. The building principal or his/her designee shall discuss the request and purpose of the classroom observation with the requesting individual to establish the individual’s role during the classroom observation, emphasizing the need to avoid disruption to the educational program, 4 sing the performance or behavior of specific children, other than the visitor's own child, is prohibited. 5. The building principal or his/her designee shall schedule the classroom observation with the classroom teacher. 6. The final determination on the arrangements for the classroom observation will be made by the principal or his/her designee. 7. No request will be granted that would disrupt the educational program. 8. The principal or designee may accompany any visitor during the classroom observation and will address any: questions or concerns following the classroom observation. 9. Classroom observations should be limited-both in terms of frequency and duration, 10, Classroom visitors should respect the educational process by refraining from interacting with the teacher or students in the classroom during the classroom observation. Anyone who does not comply with this expectation will be asked to leave school property. Building principals may establish additional procedures to supplement this policy. Any such procedures should be publicized through student handbooks or other forms of school-to-home communication, School Volunteers ‘As the District recognizes and appreciates the efforts of volunteers who assist in the classroom, the above rules do not apply to individuals attending the class as a volunteer at the request of the teacher or building administrator. To the extent practible, volunteers not actively assisting in classroom instruction are encouraged to conduct volunteer activities before or after school or outside of the classroom itself. songs oonsa20}4o02e3432)2 Lower Merion School District Policy No, 907 Section: COMMUNITY Title: VISITORS TO SCHOOL DISTRICT BUILDINGS AND CLASSROOMS: Date Adopted: SAMPLE NEW Date Last Revised: Injuries to School Visitors ‘The Board requires that all injuries to school visitors occurring on school property shall be reported to the schoo! nurse by the building administrator or designee. sitors must be.reported to the building administrator. Therefore. all injuries to school ‘These, in tur, will be reported to the central District administration through the periodic reports of the schoo! nurse. tomas429}4002834903,400283422}3 Lower Merion School District Policy No.: INSERT Section: COMMUNITY Title TITLE | PARENTAL INVOLVEMENT Date Adopted: SAMPLE NEW Date Last Revised: INSERT NO. TITLE I PARENTAL INVOLVEMENT, Purpose The Board recognizes that parental involvement contributes to the achievement of academic standards by students participating in Title I programs. The Board views the education of students as a cooperative effort among the school, parents/guardians and community Authority In compliance with federal law at 20 U.S.C. Sec. 6318, the District and parents/guardians of students participating in the Title I programs shall jointly develop and agree upon a written parental involvement plan, When developing and implementing this plan, the District shall ensure the plan describes how the District will: 1, Involve parents/guardians in the joint development of the Distriet’s overall Title I plan and the process of school review and improvement. 2. Provide the coordination, technical assistance and other support necessary to sist participating schools in planning and implementing effective parental involvement activities to improve student academic achievement and school performance, 3. Develop activities that promote the schools’ and parents’/guardians’ capa strong parental involvement. 4, Coordinate and integrate parental involvement strategies with appropriate programs, as provided by law. 5. Involve parents/guardians in an annual evaluation of the content and effectiveness of the plan in improving the academic quality of schools served under Title I. 6. Identify barriers to participation by parents/guardians who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority. 7. Use findings of annual evaluations to design strategies for more effective parental involvement. 400318173} Created on 5/12/2010 11:08:00 AM 1 8. Involve parents/guardians in the activities of schools served under Title I. Distribution The Board shall adopt and distribute the parental involvement plan, which shall be incorporated into the District’s Title I plan and shall be evaluated annually, with parental involvement. Delegation of Responsibility ‘The Superintendent or designee shall ensure that the District's Title I parental involvement plan and programs comply with the requirements of federal law. The building principal and/or Title | staff shall provide to parents/guardians of students participating in Title I programs: 1. Timely information about programs under Title I. Explanation of the reasons supporting their child’s selection for the program. 3. A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet 4, Ifrequested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any such suggestions as soon as practicably possible. The Superintendent or designee shall ensure that information and reports provided to parents/guardians regarding Title I are in an understandable and uniform format and, to the extent practicable, in a language the parents/guardians can understand. Guidelines An annual meeting of parents/guardians of participating Title I students shall be held to explain the goals and purposes of the Title I program. Parents/Guardians shall be given the opportunity to participate in the design, development, operation and evaluation of the program. Parents/Guardians shall be encouraged to participate in planning activities, to offer suggestions, and to ask questions regarding policies and programs In addition to the required annual meeting, additional parent/guardian meetings shall be held at various times of the day and evening. If sufficient, Title I funding may be used to facilitate parent/guardian attendance at meetings through payment of transportation and child eare costs. 2goos18175) Parents shall also be involved in an organized, ongoing and timely way, in the planning, review, and improvement of programs under Title I, including the planning, review, and improvement of the school parental involvement plan and the joint development of the schoolwide program plan under 20 U.S.C. Section 6314(0)(2), unless the District schools have in place a process for involving parents in the joint planning and design of the District schools’ programs, the District schools may use that process as long as such process includes an adequate representation of parents of participating children, If the District’s Title I plan is not satisfactory to the parents of participating children, the District shal] submit any parent comments with such plan when the District submits the plan to the State. 3400318175} ! ‘Lower Merion School Distriet Policy No, ois Section: COMMUNITY Title ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS, ‘AND PROFESSIONAL PERSONNEL, Date Adopted: NSIS Date Last Revise: 915 SCHOOL RELATED ORGANIZATIONS (OF PARENTS AND PROFESSIONAL PERSONNEL ‘he Board of School Directors believes that the education of children i a responsibility it shares, wit parents to insure thatthe best interests of the child are served inthe educational process. Oilicial Boatd recognition ofan organization of pan onal personnel. as. ast related organization (“School Related Oreanization”) greatly enhances that organization's ability tw.access Distt faiitics and distribute dhe organization's information hough District channels. ‘Therefore, (Fhe Board, at its discretion, wil periodically recognize organizations oF parents and professional personnel-as school-related orzanizationsSchool Related Organizations provided the ‘School Related Organization meet the standards inthe ae Jotion with the ‘understanding shat the Board is under no obligation to recognize any. group simply because i ‘meets these standards; Oficial Resognition of School Relsted Organizations Otic r nizatio through formal resoluti the Board ata public at n ‘ntendent responsible and shall be delegated authority for assuring that organizations of parents and oni } meet the regulations listed below dy smulaation of regulations and otherwise jaws to be available Diswiet Due to their unique status and contributions to the District, the Board actively promotes and therefore ~t-shistime-the Board-offcially recognizes the following organizations and types of| ‘organizations as School Related Organizations: 1) Home and School Associations, | 2) x 2) the Interschool Couneil ofthe Lower Merion School District, 3) the Committee for Special Education, ant 4)_the Lower Merion Township Scholarship Fund, the Education Foundation of Lower Merion, and 2)6_the Committee te Address Race in Education. Co eee | idee Lower Merion School District Policy No ots Section: COMMUNITY Tike: ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS AND PROFESSIONAL PERSONNEL Date Adopted: 7INSI8S Dae Last Revised: Home and School Associations (HSAs, ‘The Board secks cooperation between the school ad the home in advancing the edueation of school administration, parents and students to secure informed opinion and support forthe ‘educational program, Therefore, the Board will ecoenize HSAs consisting of parents and ‘ofessional pstsonnel as School Relat Organizationsmainiainsset fon. ‘The Lower Merion School Board appreciacs the importance of effective communication ibenween the school administ ist i ini stil Historically, tl has recognized the Interschool Council. of the Lower Organization. eames ™ Formatied gait Il Lower Merion School District Policy Ne. ons Section: COMMUNITY Title: ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL Date Adopted: TSS Date Last Revised: Delegation of Authority The Superintendent or Superintendent's designee shall be responsible for developing \o implement this policy, Those regulations shall include, but not Limited to Standards for recognition of Schoo! Related Organizations. ‘Organizations may be linked to the Disrit website wisions for orienta ess 001 Rel nizations to this policy and ils accompanving administ as is to ensure that these groups: -ope oftheir authorization, ‘4_Restiremenisfor by-laws for Schoo} Organizations (amas) I Lower Merion School District Administrative Regulation No, sis Section: COMMUNITY Title ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL Date Adopted: ate Last Revise: 915 SCHOOL RELATED ORGANIZATIONS (OF PARENTS AND PROFESSIONAL PERSONNEL ‘Standards for Recognition of Schoo! Related Organizations of Parents and Professional Personnel ‘The Board of School Directors will recognize organizations of parents and professional | personnel as school-related organizationpersornel ("School Related Organizations”) with all the rights and privileges thereof provided that: | 1. The name of the School Related Oerganization includes, where appropriate, the name of the schoo! with which the organization is affiliated. 2. The School Related Oorganization has by-laws or other formal operating. procedures 'By-Iaws") 9 sitien-consitition-or sero by-taws-which fare available to its members at the school’s office or school’s library and t0:the public atthe office of the Superintendent of Schools. 13. The consttution-oF Bby-laws includes provisions with respect to memberships, dues, i anyis the officers and committees; and a method for changing any ofthe provisions in the ‘consitution-or-byBy-laws, including reasonable notice to the membership of any proposed change. 4. The provisions of the eonstitution-By-laws and the actions of the School Related Qorganization are consistent with state and federal law and the policies and administrative regulations of the District. 5, ‘The Schoo! Related. organization must have atleast one general meeting a year forthe purpose ofthe election of officers in accordance with its Constituion-or by-laws; must have an executive board or exceutive committees and must hold all general meetings and ‘meetings ofthe executive board of executive committee atthe school upon due notice to all members whether or not they are entitled to vote upom the matters atthe meeting. | 6 ‘The School Related Giypunizaton’s dues, which are included in its constitution or bBy- laws, are in a reasonable amount. Furthermore, if the organization raises funds by means ‘other than dues, the fund-raising isin accordance with the Board's policy and the administrative regulations regarding fund-raising activities. cated is be non-partisan and non- ‘organization, activities and expenditures of funds 8_sfore a Schoo! Related Organization affiliates with snonschooleated organization ot 1 ren. 1, 20 ots (Formatted: font op) Lower Merion School District ‘Administrative Regulation No.: ois COMMUNITY ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL Date Adopted: Date Last Revised: corporation the Superintendent must determine thatthe affiliation is consistent with the policies of the District, Caitiei or Het (SOK Formatted nde a 0, Tb os Wet) Bata (Rerpates oad nimbeng +d) ‘(Formation tus wd tbaeg +) {Remmatied Fak 8 ey, Mr 210d sae ois y0071 10, | Lower Merion Schoo! District ‘Administrative Regulation No.: sis Section: COMMUNITY Tite SCHOOL RELATED ORGANIZATIONS OF PARENTS "AND PROFESSIONAL PERSONNEL Date Adopted: Date Last Revised: ‘Additional Standards fot Recognition of HSAs Imarde teu. Honie& Ssool Assit (SAD ssognze ty this ais the ‘organization must mee\ the following ex n teria set forth must be designated by a name which includes the name of the ich isthe f Hs ‘sirculags1o the Secretary ofthe Board for distibution to members ofthe Board + HSAs re not required to publish a directory or newsletter but are encouraged todos clo 1920) Mey 483518 fouaa6 oem I Lower Merion School Distriet Adntinistrative Regulation No. ois Section’ COMMUNITY Tite: SCHOOL RELATED ORGANIZATIONS OF PARENTS. ‘AND PROFESSIONAL PERSONNEL Date Adopted: Date Last Revised: ‘The school administration will cooperate in making information for 8 directory available {the HSAs shall be wo further cooperation between the schoo! ‘and home, to hance the etalon our chen and esi samnunision wi mmon understanding of edueational goals as well 1a) ¢flo allain th and to resolve problems of concern to prensa othe shoo a ct Website School Related Organization's websites shall comply with the fallowine: Student information. No yen nina, lanai name xt fistpame or pavnamels), nal sof videos of an individual student or group) may appear on the Inked ecu rsnalconsa Suen gs pve nah Dit edt ‘+_For disclosure of student names and photographs or videos of an individual Lor group, parental consent may be obtained on an opt-out only ied in Dist re of information. + Posting. of all other student information may only he done with ex ‘consent of the student's the student if on jnformation, Employee's narues and District emplovee e-mail addresses i ployee information or images ms ‘seine linked west unless posted b te employe or prior writen peision i wih sire upon request, ++5,_Advertisng. The Schoo! Related Organization may indicate on is o»n website haan astiviloreven is beng sponsored and the name of Uhe corporate ent of individual sponsor station this regulaion 10 all leader q ‘Related Organizations. Such orientation wil also include the District's policies on slistribution of Jterature, fundraising and use of District facilities. "Se Ammaraive Repl 216 Soto | rosa tay e886 aT | Lower Merion School District Administrative Regulation No. ois Section ‘COMMUNITY Tide SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL Date Adopted: Date Last Revised: 2. Orientation will occur annually and as soon as practical after the School Related gan 100) By-Laws ‘Since Schoo! Related Or sare required icy to have by-laws administration provides Attachment A ss an example of an acceptable by-law. All provisions contained under “Additional Required Conditions” of Atachment A must be included in any organization's by-laws, 210d Ma yn Son, ‘Lower Merion School District Administrative Regulation No, ons Section: COMMUNITY Tite: SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL. Date Adopted! Date Last Revise! ta vent A ‘Sample By-Laws for School Related Organizations ticle 1— Name ‘The name of the parent organization shall be the [INSERT NAME}, Article 11 Purpose ‘The {INSERT ORGANIZATION NAME} is organized forthe of supporting and ‘benefiting Distriet students in connection with District-related activites including but not limited to District or school events, Sudent Organizations, School-Sponsored Activities, or any other ‘opportunities offered to students by the Distriet gr [INSERT NAME OF SCHOOL] School The [INSERT ORGANIZATION NAME] does not discriminate on the basis of race, color, religion, national or ethnic origin, age, sex, or disability Article I - Members ‘Section 1. Membership is imited to parents or adulis responsible for the child attending schools, its principal and members of its professional and supportive staf. fIn the secondary schools the membership may also include the students enrolled in the school, Section 2. Dues, if any, will be established by the executive board. I'dues are charged, a ‘member must have paid his or her dues atleast 14 calendar days before the meeting to be ‘considered a member in good standing wih voting rights Aticle 1V = Officers and Elections Section 1. Officers, The officers shall bea present, vice president, secretary, and treasure. President. The president shall preside over meetings of the organization and executive bowrd, serve as the primary contact for the principal, represent the organization at ‘meetings outside the organization. serve us an ex officio member of all commitiees except the ‘nominating commiltee, and coordinate the work ofall the officers and committees so thatthe ‘purpose of the organization is served. 2, Vie Psion The vn cen sal a eset and cr ot te Secretary. The sect sal herp ll ecods ofthe organization, take and record rinutes, prepare the agenda, handle correspondence, and send notices of meetings to the president rey 1. 28a Mar 12,3648 Go Lower Merion School District Administrative Regulation No. ois Seat COMMUNITY Title: ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL Date Adopted: Date Last Revise: membership. The secretary a a copy of the a membershi sis and any other necessary supplies, and brings them io meetings rer. Tl ceive all funds of ali accurate record of reveipts and expenditures. and payout funds in accordance with the approval ofthe executive board, He or she will present a financial statement at every meeting and at other times the year when requested live board at Section 2, Nominations and eetions wi at 1d toast mecting of he choo wet, Dominating ommis shal sia snd oc ish ofissanl oss meeting held sions may daa emt hoor Vora al bee sae eon ao en ‘one person is running for an office a ballot vote shall be taken, 3. Eligibility. Members are cligibleforaffice i they are membétin good standing Teast 3 it Section 4, Terms of Office, ed f than secu i 2 off [ted shall hold only one offic Section 5.Vi vacancy in the office of president, the vice president will become he resent net regular seed msg ne: vie sis willbe elected, IC there is a vacancy in ollie lesional he nent lor meeting ce. Officers can be moved from office with or without cause a twosthird vote of those presen (assuming a quom ar mesing whee pcvi tog hasbeen given, Artsle V-< Meetings 1, Regular Mestngs, Te regular meeting oft jon shel ti INSERT : INSERT TIME], ort tine nd pase by the ex ceive board a east one mon billie bold the Ape reulaemecing. Th ancl meting i fr reseving ors, testing fis nda rss a rs, Tessin ats mambs themetings ina fiver sent east one week prior tothe meetin Section 2. Special Meetings. Special mestings may be called hy the president, any two members ofthe exccuive board, or five general members submiting a writen request othe secretary Previous notice ofthe special meeting shall be eat least 10 davs poe othe ‘moctng, by flyer and trough phone calls, Teale OE "Duty, My 13,2006, Ms 210 nog 0) Lower Merion School Administrative Regulation No. ois Seation: COMMUNITY Tite: ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS, AND PROFESSIONAL PERSONNEL Date Adopted! Date Last Revise: Section 3. Quorum. The quorum shall be [ins members ofthe organization Article VI- Executive Board Section 1. Members standing committe cha xe Executive Board shall consist oft principal, and Section 2. Duties. The duties of the Executive Board shall be to transact business between ‘meetings in preparation forthe general meeting, create standing rules and policies, create standing and temporary committees, prepare and submit a budget wo the membership, approve routine bills and prepare reports and recommendations to the membership. ‘Section 3, Meetings. Regular meetings shall beheld monthly, onthe same dav and at the same time each month, to be determined by the board. Special meetings may be ealled by any two board members, with 24 hours notice, on 4. Quorum. Half the number mem! ‘one constitutes 2 quorum. Article VII - Committees Section 1, Membership. Committees may consist of members and board members, with the president acting as an ex officio member of all committees. Section 2, Standing Committees. The following commitices shall be held by the organization Fundraising, Nominating, and Auditing Section 3. Additional Committees. Tae hoard may appoint additional committees as needed. Article V1 Finances ton 1. A tentative bu drafted in the fall foreach sehool ws ‘majority vote ofthe members present Section 2. The treasurer shall keep accurate records of any disbursements, income, and bank ‘account information, ‘Section 3. The board shall approve all expenses ofthe organization. Section 4, Two authorized signatures shall be required on each check over the amount of $200, ‘Authorized signers shall be the president, treasurer, and principal Thc, 182010 essen Ron I Lower Merion School District ‘Administrative Regulation No.: ons Section: COMMUNITY Title: ‘SCHOOL RELATED ORGANIZATIONS OF PARENTS ‘AND PROFESSIONAL PERSONNEL Date Adopted: Date Last Revised: Destion SH uct locas octet tigen adhe sc tate by the Ault Committee ‘Section 6, Unon she dissolution of the organization, any. semaining funds should be used to pay any-outsianding bills and. with the membsrshiis approval, spent forthe benefit of the school, Article IX - Dissolution i 4 calendar day wosthirds vot ff those present at the meeting. Article X - Amendments at wr sfiecal mesting. providing that ss ghsn ian the prior meeting and then sent foal members of the organization by the ‘may be given by postal mal, e-mail, of fax. Amendments will tuts eo thse resent suing oc, ait nition, [Name of Organization] recognizes and accepts that itis prokibited from imposi ‘Siuden! Organizations, Sehool-Sponsored Activities, or any ouher opportuni ‘udents by the Disirit or its-sehools, {Name of Organization] cecognizes4that it may not require a any time parents and/or students 10 Financially conteibute fo the group forany reason other then reasonable and custo of so i i iat same of logo without ah xt i ‘writin ‘uperinlendent | ma te notte eon (Gmieena | Lower Merion Schoo District Policy No, 13 Section’ PROPERTY Tile: ACCESS TO SCHOOL FACILITIES. Date Adopted: T2186 Date Last Revised: 12405 713 ACCESS TO SCHOOL FACILITIES. School fecitities of the School District should be made available for-communiey-purposes; _provided-shatueh-ise-does-net interfere withthe educational program ortheschoalse ‘itis the potiey-of the School Diswviet to make available school facilites to student organizations, Approved ParenuStaif Organizations and Community Groups so Tong as the proposed use is tomoprae wo the elie does not interfere wit the eduaionabtended purpose ofthe facility and otherwise. she de “Approved ParentStaff Organization” means any school-related organization of parents and sti recognized by the District pursuant to Policy No. 915. | “Community Group” means any nont-fr-profit, community-wide educational, cultural, civic, recreational, character development, charitable; or social service ageacy. whose membership includes any person who isnot a student in the Dipset. Tothe estent peri hy la in oder tafe be considered a communitvide educational, cutral, civic, rectetional, character ‘development, charitable, or Socal gervige agency, the abtivtes and services ofthe organization | must be_-available to all schoo! disc fesidens without restriction to rae, creed, national ‘origin, sexual orientation or political afiation and may not have a charter or admission policy that violates federal or state la. istrict Commenity Group” means the participants in activities sponsored by these Community Groups predominantly (more than 50%) reside in the Distric. riet Community Group” mess a Community Group that is not a District Community {The Board may, ait diseretion, enter nto leases, | relationships with for-profit and nonpot-for-profit organizations with respect to District facilities /—) as determined tobe in the best interests ofthe District. All such agreements mst be in writing \ and approved by the Board of Schoo! Directors pursuant to Beard resolution ata public meeting. ensing,apreements or other contractual ‘| Delegation of Responsibility ‘The Superintendent shall develop and promulgate administrative regulations implementing this policy which provide forthe following: 1A process for approval of permit applications including procedures for a determining whether an organization qualifies as a District Community Group and (eto a a) mote: sn 2 20eetnote Mera gos | Lower Merion School District Policy No.: Section Title: ACCESS TO SCHOOL FACILITI Date Adopted: Date Last Revised: b. providing preferential status for District Community Groups over Non-District ‘Community Groups in terms of fees and availability of facilites. | 2. Evidence of aAdequate insurance as determined by the Business Manager in consultation Wit the District's insurance broker and Solicitor. 5. Supervision of facies use 4, Availabilty of faites. 5. A schedule offers in accordance with the above casiiatfoni, 6. Limitations onthe ability of one group o averse School Dist felts 17. Differentiation between access during evenings as opposed to during the school day. Roles for decorum and behavior by ses. 9. Prohititon of pocal campaigning while permiing ‘4 current and past political figures to speak on issues outside of campaigning context to preserve the District's status as non-partisan, |b. use of District facilities for bi-partisan political forums sponsored by nonpartisan groups and . campaigning on Election Days in the portion of District facilities specifically designated as poling places by the Board of Elections, pursuant to rules established by law. Ths May L281 Ar GOH __—_ ems? Lower Merion School District Policy No, 004 Section: BOARD OPERATING PROCEDURES Title FORMULATION AND ADOPTION OF POLICIES Date Adopted: RELOCATED FROM BY-LAWS Date Last Revised: 004 FORMULATION AND ADOPTION OF POLICIES Pursuant to its power to adopt reasonable rules and regulations under the Public School Code, the Board may adopt written policies forthe governance of the District Which shall be binding upon the employees and students of the Distrit. New policies or revisions to existing policies may be developed because of applicable legal requirements, administrative recommendations, suggestions from Board members, or ;put from community The Board may adopt, amend, or repeal policies at any regular meeting of the Board; provided, that the proposed adoption, amendment, or repeal shall have been proposed ata previous regular meeting and, once proposed, shall have romained on the agenda of each succeeding regular meeting until approved or rejected, except that 4. Changes in a proposed policy, except for minor editorial revisions, at the second reading shall cause that reading to constitute a first reading; eb.The Board may suspend at any regular meeting the operation of a policy,” ‘and such suspension shall be effective until the next regular meeting of the Board unless an earlier time is specified in the motion to suspend; and ecPolicies may be adopted, amended, or repealed at a single meeting of the ‘Board in an emergency. An emergency shall be defined for this purpose as any situation or set of circumstances which the Board had reason to believe will close school(s) or jeopardize the safety or welfare of the students or employees of the District. Policies of the Board must be adopted, amended, suspended or repealed by the affirmative vote of atleast five school directors. ‘The Policy Committee shall have the authority to change non-substantive features of the policies for the purpose of administrative clarity. ‘This authority shall not be subject 10 the procedures Set forth above. The Policy Committee Chair or designee will publicly notify the Board of any such non-substantive changes during the next regular Board meeting. “Non-substantive features” includes but is not limited to: 1. Poliey numbers; Page 1 of 2iocssssronesosionst | ‘Lower Merion School District Policy No, 04 Section: BOARD OPERATING PROCEDURES Title FORMULATION AND ADOPTION OF POLICIES Date Adopted: RELOCATED FROM BY-LAWS Date Last Revised: 2. Policy titles; and 3. Changes in titles of District employees contained within policies. Every Board policy page will bear a written history of the dates on which the Board formally adopted or revised the policy and, if applicable, the date on which the Policy Committee or Board formally reviewed the policy. All current policies shall be published in the Boafd poliey manual and District website ‘Formulation OF Superintendent's Administrative Regulations ‘The Superintendent shall specify required aetions and design the detailed arrangements under whieh the schools will be 6perates-operated within the policy tstabished bythe Board, These rules and dealedarangements shall conte the 7 Superintendents Administrative Regulations governing the schools. Administrative feos saw ons ented 5 38 Oe wf WheGilen ey 9 eo of Why ARs arenp on Lote Page 2 of 2xasso jrzasos ost) Policy No. 800 Section OPERATIONS Title: RECORDS MANAGEMENT Date Adopted: 10/15/07 Date Last Revised: 800 RECORDS MANAGEMENT ‘This Policy outlines the guidelines for the development of Administrative Regulations governing the retention, management and destruction of District records. The Superintendent or the Superintendent’s designee shall work with appropriate administrative staff and the District's Solicitor to develop such Administrative Regulations which are necessary and appropriate to ensure compliance with applicable federal and state laws and regulations. Electronically stored information includes but is not limited to emails, voicemails, draft documents, metadata, pictures, video footage, audio clips, and Auto CAD drawings. The possible sources/locations of electronically stored information are individual hard drives, local | and remote servers, telephones, laptops, removable media and PDAs. “Records” includes recorded information, regardless of form, that is cteated or received or retained in accordance with the District’s official business. Email messages do not constitute “records” unless the funetion and content ofthe message warrants retention under applicable Taw, Particular Records ‘The Board shall retain, as a permanent record of the District, minutes, annual auditor's reports and annual financial reports. a MHechmcnis & All other records shall be maintained in accordance with state and federal law and regulation and the Administrative Regulations promulgated in accordance herewith. ‘The determination of whether a particular document or particular information will be retained as a“record” of the District depends not upon the format of the document or information (types, electronic, recorded), but on the content contained therein, whether the information is retainable and whether the maintenance of that information is necessary for the District’s operations. jeneral Requirements The Regulations regarding record retention shall address the manner in which records are to be maintained and purged and must differentiate between those records that are maintained in manual form and those records maintained in electronic form, ‘The Regulations must set forth the purpose and guidelines for any “back up” or “archiving” system used including an archive system particularly utilized for the back-upretention of emails and other email client mailbox items. In general, appropriate hardware and sofiware shall be used to ensure that records that are retained in electronic form are reasonably accessible; however, to the extent that information is || Monday, May 10,2010 Mond May- 19-2046 uesday-March 09-2044 9-44-07 kar yoa0sn6s4}4oaoa96s4} 00039654) | Adiinisrative Regulation No. 400 Seaton OPERATIONS Tite RECORD RETENTION AND MANAGEMENT Date Adopted: 10/15/07 Date Last Revise: ‘information being retained in electronic form is being retained in reasonably accessible manner, (3) confidential information is being maintained in a secure manner and (4) electronic and manual records are being retained and purged in accordance with this Regulation, F,__Imptementation Date | __‘this eputation shall become effeetive July 1,201 1 Ei Ma 1. 200elny M2097) LES jOHDTS NT OTS AM | Administrative Regulation No, 300 Section OPERATIONS Title: RECORD RETENTION AND MANAGEMENT Date Adopted: 1o/18i07 Date Last Revised | 800 RECORD RETENTION AND MANAGEMENT ‘The School District receives and generates volumes of information in both electronic form and hard copy. Not all information reveived constitutes a “record” thatthe District will retain for an ‘extended period, The Superincendent shall designate one or more individuals responsible for setting forth guidelines 0 direct and assist employees in determining what information/documents/data should be retained and what information/documents/data need not be retained and creating guidelines for appropriate uses of particular means of communication.’ “The purpose of this Regulation is o clarify how records willbe retained and destroyed. For the purposes of this regulation “reasonably accessible shal mean that the information is available to authorized District personnel in & manner and format that is generally indexed or ‘cataloged or is readily searchable for ease of reference. ‘A. Retention, Storage and Desimiction of Records ‘The Records Retention Chart attached hereto and incorporated herein sets forh the manner of record retention, the retention period and the manner of disposal of various types of District records. Any. records not specifically idemtitied on the chart shall be ‘referred tothe appropriate District-level administrator for review, B, Archiving and /Purging of Electronie Information that-++- Not Retained Electonics L___Definitians JuJes bur are not limite to the following: Calendar, 5” elude the following: E-mil Client Mailbox ems that have been moved into the archive system, ‘Backup means dupligative electronic records maintained solely for disaster recovery anu not as a searchable archive, 4:2.__Arvhiving Re nis AlLemuil wi wed i Jy. Email emaini ica ‘mailbox ater a 72 hour period will be retained for a period of two years. "These guidelines for cach department (student vervices, personnel, fis, ete) should be developed in ‘conslation with appropriate deparment Beas [rs My 4.20 Metre ay 12205075) 97 HTS DTN OST | Administrative Regulation No 800 Section: OPERATIONS, Tite: RECORD RETENTION AND MANAGEMENT Date Adopted: 10/1507 Date Last Revise ‘During the 72.hour period prior to archiving, no employes may delete any ‘email which is te subject of a itigation-hol, (Gemeaaamaanbera and _asy-ematl hil iethe subjeot oF a liigation-hold: Goleta evra aft fr in seating sein ol Espa ‘Client Mailbos le he ashi cloted atthe ditestion of th Eile one 1" uperintendent_or designee, Any requestsby_any District employee for (Formats: Bes ond tunbeng deletion of any Qvitookt:-mail Client Maifbox_liem shall be dirested to the _Dingelor of FeehnoloeyDireyior of Information Sustems who shall forward the request io the Superintendent or designee, . iL_the request shall stale the hasis upon which the employee ~[Fomated \ requests deletion, _only E-mails sent to other Distict employees or iy: members may be considered for dlstion. iy sent fo inc ipient, (Poel person, ALE tall Client Maithon: Heme willbe archived immediately: +. E:mail Clight Mailbox Hem wil be archived for two years, Rho archivedbaokup system shell eaiomatcally purge and overwrite deleted ‘Hems-of 2}-¢Hiigation hold prompts retention oF certain information--S ‘mail Client Mailbox archive sysiem shall anomatically purge and averarite mat io somatic Funetion of 1 eta hao 75" pues tt is ai ackips with = = “pt duthe appropriate methods forthe giventepknolngy: 4 ‘Maillox Items stored inthe E-mail servers may be kop . Se) indefinitely ot the discretion of the user, Age imitations and quotas may be Lis ha TE required in the fire to coniol he cast of stage, and can ented Formate is nd Runbeing | rad. Mi 20nd My 24ST) OTT HE NTS, | Administrative Regulation No 800 Section ‘OPERATIONS Tite RECORD RETENTION AND MANAGEMENT Date Adopted: 10/1507 Date Last Revise: idual users willbe peer hwoms f+ f Fermotted dene er Tab ap technologically available, [SSE Uta eae 175! £._ Electronic hackups will he maintained for 14 galendar days. Afi 14 calendare days, backups will be pursed in accordance with the appropriate methods for the given technology. _ ~~ (Formatea nae) The Districts archivataclap gystem soramaiteav-toresich information ~~ (Fomted: ks and toaboy ‘or ne-longer-than-six-yeurs-at-which point the system-shalhastomatieally parge-and overwrite stch-arehived-emails.-Information contained on either the arehive-er! back up system or the archive system offer an F=mail Client ‘Mailbox Items isnot intended o be indexed or cataloged and is not intended to be accessible 1o the District for reasons other than emergency system fallure. Any requests to access such information on either the archive or ack up system must be submitted to the Superintendent or the Superintendent's Designeg,and, upon approval of the Superintendent or the Superintendent's Designee the Biracior of FechaologyDirecior of Iniormation Systems shall assist in attempting 1 access the information 34.__Formsr Employees the electronic account oan employe js inactivated atthe time of termination, ‘etirement, of esignation from employment with the Distt, The date of inactivation shall be documented by the Director of Human Resources or desizn tis the practice of the District to maintain a former employee's electronic account fora perind of two (2} years before removing the account and then deleting Files maintained in thal. accounr's neqwork backup folder. ‘isthe usual practice of the Dinifietio-arehive--former-emplayee'selectronie account ‘for-s period tv0-2) years inthe event het related Hiigation occurs ant-legel-hold procedurer-as described i-Section- © below-are required: howeverthis arehival perils epeandas certo bless expe helo eran employee who leaves the Disirietwhether voluntarily or not under circumstances thatthe Disivit-beliewes has the potentiaHo-resulti-an-employment discrimination

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