Topics Covered

• SAP Introduction
• SAP Solutions
• Architecture of SAP R/3
• Starting and stopping of system
• System Landscape
• SAP License
• User Administration

3 July 2009
Enterprise Resource Planning

• ERP systems integrate all data and processes of an organization into a unified system.

• The key feature is , it uses a single database to store data for various system modules.

• Various modules
1.Manufacturing
2.Supply chain
3.Financials
4.CRM
5.HR
6.Ware house Management
7.Industry specific

3 July 2009
Business without ERP

Customers

4
Purchasing

Customer Calls
1 to place order for
a Car Sales
office/Inventory
contacts PP
Production Planning

3
3
Sales office
contacts
Inventory

3 July 2009
Business without ERP (Contd..)

Where is my
Customers
car
What is this
confusion

Production
P r
Whom to Planning
Pl
contact for
status?
What is
Cost and
profit
Finance

Purchasing

Vendors

3 July 2009
Lets Deliver the end product to customer..

I did not order

for a TRUCK!!!!

Dear Sir,
Your Order…

Sales

3 July 2009
ERP software supporting solutions

• SAP

• Peoplesoft

• BAAN

• SIEBEL

• Oracle(financial, manufacturing)

• Jd Edwards

• Etc…..

3 July 2009
SAP Introduction

• SAP stands for Systems , Applications and Products in Data processing.

• Delivers products and services that accelerate business innovations for customers

• The SAP R/3 system is a business software package designed to integrate all areas of
the business

• BASIS stand for Business Application Systems Integrated Solutions.

3 July 2009
History of SAP

• Systems Applications and Products in Data Processing

o German : Systeme, Anwendungen, Produkte in der Datenverarbeitung

• Founded in 1972 by Wellenreuther, Hopp, Hector, Plattner and Tschira

o Renamed in 1977
o Before 1977 : Systems Analysis and Program Development (German :
Systemanalyse und Programmentwicklung)

• SAP is both the name of the Company as well as their ERP Product

• SAP system comprises of a number of fully integrated modules, which covers

virtually every aspect of the business

• Three systems developed : R/1, R/2, R/3

3 July 2009
Advantages of SAP

• Eliminates the duplication, discontinuity and redundancy in data

• Increases the return on investment made on IT implementations

• Delivers quality information designed for the Enterprise as a whole

• Faster and cheaper

• Delivers quality information to produce a quality enterprise

• Satisfying Partners/Customers

• Reducing required manpower

3 July 2009
SAP Solutions

• mySAP Business suite solutions

• Small and midsize enterprise solutions

• SAP Industry solutions

3 July 2009
mySAP business suite solutions

•It is a solution to execute and optimize basic business and IT strategies by letting the
organization work with external entities such as customer and the supplier integrally.

•It has following modules:

• mySAP CRM
• mySAP SRM
• mySAP SCM
• mySAP PLM
• mySAP ERP
• SAP Netweaver

3 July 2009
Small and midsize enterprise solutions

•They are built specifically for companies employing ten to several hundred peoples.

•These are affordable and less complex for a small enterprises.

•It is of two types:

1)SAP Business one

2)mySAP All in one

3 July 2009
Industry solutions

SAP has developed many industry specific solutions like :

1)SAP for Aerospace and defense

2)SAP for Automobiles
3)SAP for Banking
4)SAP for Insurance
5)SAP for Telecommunications
6)…..and so many

3 July 2009
SAP Netweaver

•SAP NetWeaver is marketed as a service-oriented application and integration platform.

•SAP NetWeaver is built using open standards and industry de facto standards and can be
extended with, and interoperate with, technologies such as Microsoft .NET, Sun Java EE,
and IBM WebSphere.

•With SAP NetWeaver Business Warehouse (SAP NetWeaver BW), you can integrate data
from across the enterprise and beyond, and then transform it into information to drive
sound decision making, targeted action, and solid business results.

3 July 2009
SAP Netweaver

3 July 2009
Architecture of SAP R/3 system

3 July 2009
Overview of Presentation & Database Servers

• The Presentation Server

o GUI only
o At workstation
o Very light
o Sends requests to application server
o Obtains screens from application server and displays

• The Database Server

o Interface between application server and RDBMS
o Also holds the vendor specific DB driver

3 July 2009
Application Servers

R/3 programs run on application servers

The APPLICATION SERVER communicate with the presentation

components, the database, and also with each other, using a MESSAGE
SERVER.

Main components:
Work Processes (Dialog, Update, Enqueue, Batch, Spool)
Dispatcher
Gateway
Message Server

3 July 2009
Application Server

3 July 2009
Dispatcher

•Program which manages resources of the R/3 applications

•Receives requests from user and passes them to the corresponding work processes

•Only one dispatcher per application server

3 July 2009
Dispatcher Tasks

• Balances the workload between the processes

• Buffer management in main memory

• Connection with the presentation level

• Organization of the communication processes

3 July 2009
Work Process

Responsible for executing R/3 application tasks

Task Handler

ABAP/4 Dialog Database

Processor Interpreter Interface

Work Process

3 July 2009
 Different Kind of Work Processes for different Tasks
Message
Update
date V
Dialog

D
M

SAP Dispatcher Enqueue

Batch Spool E
10
9
11 12 1
2
3
S
8 4
7 5
6

B
Gateway

R/2 G R/3

3 July 2009
Dialog Work Processes

• Responsible for the interactive tasks of the R/3 system

• Dialog work processes execute only one dialog step at a time and are immediately
freed for the next user request

• Constantly switching between users

Dialog

3 July 2009
Background Work Processes

• Responsible for executing ABAP programs submitted for background execution

• Batch jobs schedule the sequence of program execution

• Used for running long and time consuming programs

Batch
1012
11123
9875
64B

3 July
Spool Work Processes

• Responsible for formatting the data for printing and passing it to the host spool
system

• Only one spool work process allowed per server

Spool

3 July 2009
Enqueue Work Processes

•Responsible for the lock management system

•Synchronizes database access for the multiple application servers and work processes

•Only one Enqueue process per R/3 system to ensure data integrity

Enqueue

3 July 2009
Update Work Processes

• Responsible for making database changes requested by dialog and background

processes

• For better performance, this process should be on the database server

Update
V

3 July 2009
Message Server

• Used by different application servers to exchange data and internal messages

• Routes messages, such as update or batch job starts, between application servers

• One message server per system

Message

3 July 2009
Gateway Server

• Allows communication between R/3, R/2, and external applications

• Exchanges large amounts of information between application servers

• Gateway can reside on any of the connected systems

Gateway

R/2 G R/3

3 July 2009
SAP system

• SAP system comprises of 1 database and 1 or more instances.

• Instance is a group of services started or stopped together.

• Central instance is that instance ,which along with database makes a run able Sap
system.

3 July 2009
Starting and stopping of the system

• Starting of Sap system

3 July 2009
Starting and stopping of the system

Stopping of the SAP system :

1) Check which users are logged on using the User List (SM04)

2) Check which jobs are active using the Job Overview (SM37). If jobs are terminated by
the system stop, these jobs must be rescheduled

3) Before you stop your system, you should inform users using a system message
(SM02).

4) Dialog instances are stopped

5) Central instance is stopped

6) Database is stopped

3 July 2009
SAP system Landscape

Three system landscape

3 July 2009
SAP LANDSCAPE

• SAP recommends to keep production and development on two different systems

3 July 2009
SAP LICENSE – Basic processflow

• To use your SAP software legally , they need to be operated with a license key
(license keycode) granted by SAP.

• When you install your SAP System, a temporary license is installed.

• This is valid for four weeks from the date of installation.

• Before the temporary license expires, you must apply for a permanent license key
from SAP .

• Once you have received your license key from SAP, you can install the license with
the transaction SLICENSE.

3 July 2009
SAP LICENSE - Prerequisites

You must apply for a separate license for each system.

To determine the license key , following data is to be entered:

• Installation number: 10-digit number assigned by SAP

• Contact person: first and surname of the person requesting the license
• Telephone and fax number: area code, extension of the person requesting the license
• System ID: system name (C11, T11, ...)
• Software product: name of the SAP product (R/3, APO, BW, ...)
• Reason for the request: new installation, hardware change, ...
• Hardware key: 11-character hardware key of your host computer
• Type of system: Production, Test, IDES, Demo……….

3 July 2009
SAP LICENSE –Request for license

There are 2 ways of requesting for SAP license:-

1) Requests via the Web Frontend

To call up the initial page for requesting license keys, enter

http://services.sap.com/licensekey. This page contains general information on
license keys (for example, documentation on installing the license key in your
system) and a link to an online license key request form.

3 July 2009
SAP LICENSE –Request for license

2) Requests via the R/3 Frontend

Choose Registration → System → Request license key. An overview of your installations is

then displayed.
Choose your installation and request a new license key by clicking New key. Check your
data and add any necessary information. Choose Request key.
Your license key will be available online within three working days. The overview of your
system landscape will be updated automatically.

3 July 2009
SAP LICENSE – Install license

To install a license, choose from SLICENSE . The following popup is displayed: -

Enter the installation number, hardware key, expiration date, and license key that you
received from SAP. Then choose to install the license.

3 July 2009
SAP LICENSE – Validity of license

• SAP customers with rental or purchase contracts receive an unlimited license key for
their systems.

•SAP customers with demonstration or test contracts receive a temporary license key that
is valid for the agreed test period. A new license key must be applied for when this period
expires.

3 July 2009
SAP LICENSE – Validity of license

•Once the license key expires or changes are made to your hardware platform, the
standard license is no longer valid. In this case, you can install a temporary SAP license
using the transaction SLICENSE. You can then continue to work with this temporary
license key (which is valid for four weeks). During this time, you must apply for and install
a new license key.

•You can check the validity of your license by logging onto the SAP System and reading
the Copyright or by choosing System → Status → SAP system data.

3 July 2009
User administration

• User administration deals with- creating user master records , changing passwords ,
organizing user maintenance tasks.

• It is basically a security measure for unauthorized access.

3 July 2009
User administration

• User master record

3 July 2009
User administration

• Creating user-
• T-code su01 ,than enter the user name and than click create.
• Fill in the appropriate details about the user.

• Copying user-
• T-code su01 ,than enter the username from which you want to copy the user
• Click on the parts which you want to copy

3 July 2009
Authorization Check

3 July 2009
Role Maintenance

• Role maintenance creates authorizations with the

required field values for the authorization objects that are checked in the
selected
transactions.

• A role can be assigned to various users.

3 July 2009
THANK YOU

3 July 2009