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Cycle Count

Cycle Count

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Published by: mannu_3081 on May 21, 2010
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09/06/2010

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Cycle Count Overview
 Abstract: An overview of the cycle count process used to count inventory. This process isan item based method of counting inventory.
Cycle Count Process
Overview
The purpose of the cycle count is to compare the computer on-hand (also called perpetual balance) to the actual on-hand (obtained by counting) and correct the computer to matchwhat is actually in the warehouse or supply cabinet. This process creates Cardex recordsand writes journal entries.These are the required steps in the order that they must be completed:1.Select Items for Count: Specify the items you want to count?2.Print Cycle Count Sheets: Print sheets to record the counts on.3.Enter Cycle Counts: Key the counts into the system.4.Approve Counts: Give the Okay.5.Update System: Change the computer on-hand to match the counts, record thetransactions, and create the journal entries.Some of these steps can be accessed from the menu, some fromCycle Count Review (03/G4121) and some from both. Think of Cycle Count Review as the command center for the cycle count process. Once you have run Select Items For Count, all the remainingsteps can be done from within Cycle Count Review.
 
StepProgramAvailable Available
 
fromMenu?from CycleCountReview?SelectItemsP41411Yes(02/G4121) NoPrintCountSheetsP41410Yes(04/G4121)Yes (Opt-2)Enter CountsP4141Yes(05/G4121)Yes (Opt-3)ApproveCountsP41240NoYes (Opt-4)UpdateSystemP41413Yes(07/G4121)Yes (Opt-5)
Files Used
The F4140 is the Cycle Count Header file. This file stores the cycle count number, cyclecount status and the number of items selected for count. The F4141 is the Cycle CountTransaction file. It is shared by both the cycle count and the tag count programs. It holdsinformation about the items selected for count, including the on-hand quantity whichcomes from F41021. This on-hand quantity in F4141 is "frozen" because it is notchanged by subsequent inventory transactions, sales, or receipts.
Select Items For Count
Run Select Items For Count to create the F4140 and F4141 records. A single F4140record is created and one F4141 record is created for each item location. When theF4141 records are generated, the Total Primary Quantity field (PJTQOH) is populatedwith the current Quantity On Hand (LIPOQH) from F41021. This will generate a ' CycleCount Number' that is assigned by the Next Numbers program ( system 41, position 5). Areport (R41411) is created listing item, item description, branch, location, lot and currenton hand.Use the Data Selection of this DREAMwriter to specify which items to include in thecount.You can select on any fields in F41021. Here are some fields that are often used for cyclecount data selection.
Next Count Date (LINCDJ):
Items may be selected based on the Next CountDate field in F41021. SeeHow To Count Items At A Set Frequency
 
ABC Codes:
Items may be selected by the ABC Codes located in F4102. Thesecan be populated manually or automatically generated through the ABC Analysisreport (P4164). There are three ABC fields. To understand how they are populated, see Solution Document WDS-99-0037, ABC Analysis. Name in DW DataSelectionData ItemData Item NameABC CodesIBABCSABC Code 1 - Sales -InventoryABC Code 2 -MarginIBABCMABC Code 1 - Margin -InventoryABC Code 3 -InvestmentIBABCIABC Code 3 - Investment- Inventory
Cycle Count Category:
The field is populated in the item branch record (F4102).See Method 1
Location:
To select by location:Do not include the separator charactersDo include the spaces, look up the width of the location fields on page 2 of the branch/plant constants (05/G4241)If your location format specifications are:And your location is: 1 .A .1In the data selection for location enter: 1 A 1 (That's 1, 1-space, A, 2-spaces, 1)The following is an example of the report that is created by Select Items For Count.

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