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Writing a Mail Merge Document

Writing a Mail Merge Document

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Published by Ala M. Wahra
this is a guide on how you can create a mail merge document using Microsoft word 2007. please read and rate. thank you
this is a guide on how you can create a mail merge document using Microsoft word 2007. please read and rate. thank you

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Published by: Ala M. Wahra on May 25, 2010
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06/19/2010

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Mail Merge
Intro To IT: Chapter 6
Ala Mohamed Wahra4/24/2009
 
2
Mail Merge
What is a Mail Merge?
Mail merge is a software function from the Microsoft Office Word software. It is used in theproduction of multiple (in large amounts) documents from a single document. From the wordmerge, it means letters combined together to be sent to different people. In the process of mailmerge, only one text is to written and it is going to be the same in each letter, but somevariables that has to be changed from a letter to another. For example recipient address, time& date, gender, contact no, e-mail, first name, and etc. This helps to create personalized lettersand pre-addressed envelopes or mailing labels for mass mailings.
What are the advantages of mail merge?
It is easy to use and time saver.
Easy Mail Merge is fully integrated with Microsoft Outlook. It supports a various sourcessuch as Outlook Contacts, Outlook distribution lists or any other mail merge fieldsstored in regular Windows CSV files.
It helps to personalize your letters in the case you forgot the form of writing your letter.
How to make a mail merge document?
In our case, we are going to use the Microsoft Office Word 2007 software. Before we startwriting mail merge we must know first what kind of letter we are going to write and which peopleare going to receive these documents or letters. After we indentify our purpose then we canstart, first click on Start and then click on the Microsoft Office Word icon.
Ala Mohamed WahraDIM/F/09/01/001224/3/2009
 
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Mail Merge
Let’s say that you suppose to write a letter. These letters are going to some customersinforming them about meeting them in your company. Then you must setup the document tomail merge format. To do this, click on “Mailing” which is found in the menu bar and select“Start Mail Merge” and choose “Step by Step Mail Merge Wizard”.
Ala Mohamed WahraDIM/F/09/01/001224/3/2009

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