in data. MIS as a system can be broken down into sub systems. Each such sub system may be programmed. Thisresults in easy access of data, accuracy of data and information. It helps in maintaining the consistency of data.Function of MISThe main function of MIS is to help the managers and the executives in the organizationin decision-making.• Large quantities of data like customers information, competitors information, personnel records, sales data,accounting data etc is collected from internal sources like the Company records and external sources like annualreports and publications. The collected data is organized in the form of a database.• The data from the database is processed and analyzed by using different tools and techniques.• The results of the analysis are properly presented to the managers to help them in decision-making.
Q1. b. What are the functions and disadvantages of MIS?Answer:
Advantages and Disadvantages, which we feel, is appropriate in the case.1) To begin with, in the above Case presentation, the initial paragraph is on the typical work scenario faced by aManager in most of the service sector organization. The amount of pressure he is in during his daily routineswork. Here he seems to be senior most and most computer literate among others in the office. Hence his bosscomes to him and hands over a letter to him, which mentions about Collaboration over Internet. The manager issupposed to go through the contents and brief everyone by Thursday. Thematter is related to E-Collaboration and E Business. Further there are information on how to get more informationon E-Collabration. There are references of various Internet sites given to gather more inputs on E-Enterprise, EBusiness and E Collaboration. E business systems lay foundation of other Enterprise applications, namely Ecommerce, E-communication and E collaboration.To understand and discuss about the above terms we need to know that MIS has been evolving in different formsunder different levels of management. Some of the developments are recent and some are still in the developmentstage. The research continues. With the emergence of Internet, business organization has undergone structural,cultural, and qualitatitive change and a new organization structure has emerged which is known as E businessenterprise. In this Enterprise business operations are performed through E Communication and E Collaborationinitiatives. Therefore, E business enterprise has a global market, reach, source and global competition.E business enterprise is more process driven, tehnology – enabled and uses its own information and knowledge to perform. It has no geographic boundaries as it can extend its operations where Internet works.About E Collaboration -Every business has a number of work scenarios where group of people work together to complete the tasks and toachieve a common objective. The groups could be teams or virtual teams with different member strength. Theycome together to perform a task to achieve some results. The process is called collaboration. The collaborationnow is possible with e-technologies, which put these teams in network with Internet support for communication,access to different databases and servers. These capabilities help to create collaborative work systems and allowmembers to work together cooperatively on projects and assignments.The biggest advantage of E-collaboration is that it taps the collective wisdom, knowledge and experience of themembers. The collaboration team or group could be within the organisation and between the organisations as well.Since, E-collaboration works on an Internet platform and uses web technology, work group / team need not be atone physical location. They can be at different locations and form a virtual team to work on project or assignment.E-collaboration uses E-communication capabilities to perform collaborative tasks, or project assignment. Itseffectiveness is increased by software 'GroupWare' that enables the members of the group to share information,invoke an application and work together to create documents and share them and so on. GroupWare iscollaboration software. E-collaboration helps work effectively on applications like calendaring and schedulingtasks, event, project management, workflow applications, work group applications, document creation andsharing, and knowledge management.