EE
TT
B U R G E S S& N I P L E
Burgess & Niple. lnc.
A k r o n C e n t r eP l a z a
50 SouthMain Street
S u i t e6 0 0
Akron,OH 44308
3 3 0 3 7 65 7 7 8
F a x ' 3 3 03 7 6 5 1 4 1
Mr. Keith Benjamin Re: ProposalNo. 07-i 110(Revision3)
Directorof CommunityServices ProfessionalServices,VAP Investigation
City of SouthEuclid CedarCenterMall
1349SouthGreenRoad SouthEuclid,Ohio
Euclid,OH 44121
Sorrtl-r
FebruaryI l, 2008
Dear Mr. Benjamin:
Burgess& Niple, Inc. (B&N) is pleasedto submitthis Proposalin responseto your verbal
requestto provideprofessional servicesto the Ciry of SoLrthEuclid (City) for the above
referencedproperty. The City is seekingfurtherOhio EnvironntentalProtectionAgency
(EPA) VolLrntaryAction Program(VAP) PhaseI and PhaseII Proper-ty Assessments,
projectoversight,and regulatoryassistance concerningthe redevelopment of the Cedar
CenterPlaza. It is understoodthat the City is working with the Coral Companyand the
CuyahogaCountyDepartmentof Development(CCDOD) in financingthis work through
loansand grants.
This Proposalis beingsubmittedbasedon the conclusionsand recommendations of tlie
2006 PhaseI EnvironmentalSiteAssessrnent and the 2007LimitedPhaseII Environmental
Site Assessmentpefformedfor the referencedproperty. As noted in the PhaseI
EnvironmentalSiteAssessment (ESA), historicand adjacentlacility operationsposea
potentialimpactto soil and/orgroundwateron and beneaththe referencedproperty. The
potentialimpactsmay include,but arenot limitedto: petroleumand chlorinated solvent
compounds.The PhaseII ESA verifiedthat chlorinatedsolventsarepresentin the soil and
groundwaterat the propertybut the extentof the impactis not yet knorvn.
As indicatedduringvariouscommunications, the City wishesto progressin a staged
of the CedarCeuterPlazain preparationfor future
approacirto addressthe redevelopment
redevelopment.The CedarCenterPlazaconsistsof approximately140,000squarefeetof
building spaceand includesapproximately30 differentaddresses.
Specifically,the first phaseof tl-reprojectactivitiesr.villbe to perfomran inspectionof the
plazabuildingsfor asbestos-containing materials(ACMs) andpolychlorinated biphenyl
(PCB)-contained hydraulicfluids. This inspectionwill be perfomredprior to demolition
work. Next, additionalPhaseII environmentalsamplingr,villbe performedin orderto
comply with submissionof an Ohio VAP No FurlherAction (NFA) letter. It shouldbe
notedthat the first stepsof the PhaseII ProperlyAssessment were conrpletedunder
CCDOD funding. Moreover,thereare still a numberof unknorvnsubsurface conditions
with respectto soil andgroundwaterimpactsfrom historicaldry cleaningoperationson the
Propertythat havenot yet beeninvestigated.We proposeto usea smalldrilling rig rvhich
can accessthe interiorof the buildingswith at leasta l0-foot overheadclearance.This
drilling rig cannotinstalla 2-inchmonitoringr,vellbut can installa 1-inchpre-packedrvell.
Thesewells can be usedfor screeningpulposesonly and arenot acceptable underthe VAP.
FebruaryI 1, 2008
Page2

We do not plan to installany l-inch rvellsat this time. Therefore,rvehaveprovidedan

estimateof the PhaseII ProperlyAssessment Scopeof Selices basedon our experience;
however,the extentof unknownsubsurface impactsmay requireadditionalsubsurface
investigations.

I. SCOPE OF SERVICES

Specifically,B&N i.villconrpletethe Scopeof Servicesidentifiedas follorvs:

A. s u r v e yo f t h e B u i l d i n g
P e r f o r ma n A s b e s t o S

t. Submitapproximately450 samplesfor analysisof ACM. Results

of the analyses will be listedby address, materialtype(i.e.,floor
tile, etc.),quantity,and an estimatefor remediationcosts.
Recommendations for properhandlingof the materialsrvill be
included. Roofingsamplesrvill alsobe obtainedand tested.The
roofing will be repairedrvith caulkingbut the roofing repairrvill
not be guaranteed againstftrfureleakingand rvill effectivelyvoid
any existingwananties.This Scopeof Serviceswill includethe
completionof asbestos testingto deterrninethe extentof ACM
present,its condition,and quantitiesthat will allow us to preparea
cost estimatefor abatement prior to demolition. B&N
acknowledges thatsomeunitsare still occupied;however,thiswill
not interferewith the processof obtainingall requiredasbestos
samples.Accessto all partsof all units is required. Reasonable
advancenotice(oneweek)rvill be given to site occupants;
however,the costestimateis basedon all sitework being
performedwithin the sametime frame. Additionalsitevisitsto
accommodate siteoccupantswill be bi1ledat an additionalcost.

2. At the requestof the Client,a surveyof othersuspecthazardous

materialsincludingpotentialmercury-containing fl uorescent
lamps,PCBscontaininglight ballasts,andpotentialleadbased
paintwill not be conducted.

3. One samplefrom eachof the hydraulicelevatorswill be obtained

and testedfor PCB containingoils.

4. A separate reportwill be providedincludingall of the above

that will includebudsetestimatesfor removalor
inforn-ration
remediationof ACM.

B. Perform SelectiveInterior EquipmentRemoval

1. Interiorpartitionsand droppedceilingsrvill be removedto allorv

interioraccessby a Geoprobe@ drilling machine.Any damageto
interiorstructuressuchas sprinklersystemswill not be the
responsibilityof B&N or the demolitioncontractor.It is
understoodthat the entire shoppingplazarvill be demolishedand
damaseto structuresand fixtures may and will occur. Carervill
February11,2008
Page3

be taken,but holesrvill be drilled throughthe floors and may be

requiredin the ceilings. Light fixtureswill be takendorvnand
placedinto anotherunit for properdisposalduring the exterior
demolition.

The City and/orthe Coral Companywiil be contactedprior to

hiring outsidelabor. If the City and/orCoral cannotmaketltese
servicesavailablepromptly,thenoutsidelaborrvill be hired.

C. Ohio VAP PhaseII Property Assessment

1. Notify Ohio Utility ProtectionService(OUPS)of our intentto

drill and engagea subcontractorto locateinteriorutilities,if
warranted.

2. A GroundPenetrating Radar(GPR) SLrrveyof the areabeliind

Blonder'sPaintStore will be performedto detemrinewhetheror
not tl-reundergroundstoragetank (UST) hasbeenremovedfronr
the Properly.

Advance20 additionalsoil borings,utilizing direct pusl-r

technology (i.e.,Geoprobe@), andcollectcontinuoussoil samples
to 20 feetbelow groundsurface(bgs)and/orfirst encountered
groundwater.Drilling at 13943145 cannotbe conductedat this
time due to the presenceof a basementbelow the former
(potential)dry cleaningbusiness.A core machinewill be usedto
drill throughthe concreteand a handaugerwill be usedto obtain
trvo shallow(up to 2 feet) samplesfrom beneaththe basement
floor. The proposedboring locationfigure shows l9 locations;an
additionalboringwill be placedas siteconditionsdictate.

A
T. Screeneach2-foot intervalof soil for volatileorganiccompounds
(VOCs) usinga photoionizationdetector(PID). A minimumof
two and up to four soil samplesfrom eachboring willbe analyzed
basedon PID readings, and/orproximityto
discolorations,
groundwater.

Submitup to 50 soil samples(i.e.,includesfour duplicate

samples)and i0 groundwatersamples(i.e.,includesone
duplicate)to BelmontLaboratoriesfor analysis.Specificanalyses
will includetotal petroleumhydrocarbons (TPH), includingtire
TPH gasolinerangeand dieselrangeorganics(GRO and DRO)
usingEPA Method8015;polynuclear aromatichydrocarbons
(PAHs) by EPA Method 8270; 15 Ohio EPA VAP metalsby EPA
Method6000/7000series;and VOCs by EPA Method 8260. One
compositesoil sampleand one compositepurgedwatersample
rvill be collected and analyzedfor drummed investigativelvaste
disposalcharacteristics.
 11,2008
February
Page4

o. Installfour 2-inch Schedule40 Polyvinyl Chloride(PVC)

groundr,vater monitoringr.vellsin areasindicatingpotentialinlpact.
During well installation,continuotissplit spoonsoil sampleswill
be collectedto 30 feetbgs andiorfirst encountered groundwater.
Wells rvili be properlydeveloped,purged,and sampled.
7. Disposalof eightdrumsof soil cuttingsare included.

8. Preparea PhaseII PropertyAssessment r.vith

Reporl in accordance
currentVAP Rules(2008,if approved).

D. Ohio VAP PhaseI PropertyAssessment

B&N will preparea PhaseI ProperfyAssessment for the Propertyin

conformancewith the Ohio VAP protocoloutlinedunderthe Ohio
AdministrativeCode (OAC) 3745-300-06(2008Rules,if applicable).
Preparation will includecompleting
of tlie PliaseI PropertyAssessment
the follorvingwork items:

Summarizethe reviewof environmentalreporlsand

availablefrom the Citv:
documentation

2. File review of Ohio EPA and the Bureauof UndergroundStorage

Tank Regulations(BUSTR) records;

3. Submittalof a Freedomof InformationAct (FOIA) requestto the

U.S. EPA, andreviewof availableenvironmentalfiles;

4. Reviewof aerialphotographyand Sanbornmaps;

5. Evaluationof hazardousmaterialsLlse,storage,and disposal

practices;

o. Propertywalkover;

1. of historic
with key personnelknowledgeable
Intervier.vs
operations;

8. database;
Procurementand evaluationof an areaenvironmental
and

9. Preparation of a VAP PhaseI PropertyAssessment repoft,which

includesan evaluationof the eligibility requirementsunderthe
VAP, determination of IdentifiedAreas(IAs) on the Property,
review of a legaldescriptionand chainof title (bothto be provided
by the City), andrecommendations to performa VAP PhaseII
ESA. The PhaseI reportwill be completedtor.vards the end of the
PhaseII processso as not to requirean updateif not submitted
rvithin 180daysof completion.
 i l, 2008
February
Page5

E. (if necessary)
Risk Assessment

L Conducta humanhealthrisk evaluationfor applicableexposure

pathrvaysfor residentialand commercialland usebasedon Ohio
EPA VAP regulatoryprotocol(OAC 3745-300-09)"

2. Preparea risk assessment documentas requiredunderthe Ohio

VAP, which rvill includea pathwaycompleteness determination
and evaluationofthe risk basedon currentand fuhrreland useand
potentialexposedreceptors.The Risk Assessment will be
includedas an appendixto the PhaseII PropertyAssessmeut
report.

F. Meetingswith City

to
that B&N will meetwith the City of six occasions
It rvill be expected
discussprogressconcelrtsand schedules.Thesemeetingsareassumedto
includethe developerto discussproposedland useand developmentof
cost-effective solutions.

G. NFA Letter

Assumingthe propertywill meetOhio EPA VAP applicablestandards,

B&N will preparean NFA letterand associated for submittal
appendices
to Ohio EPA for properreview and approval. A VAP Covenant Not to
SLre(CNS) will be requestedfor this site.

H. Ohio EPA Operationsand MaintenanceAgreement

B&N will preparean Operationsand Maintenance(O&M) plan for the

Property,if required.

II. SCHEDULE

The asbestossurveywill be initiatedwithin 2 weeksof a signedcontractdependentupon

personnelavaiiabilityand buildingaccess.Samplingshould take 1
approximately r'veek
and the completedreportwill be prepared3 rveeksafter sarnpleshavebeenobtained.

The PhaseII PropertyAssessment field activitiesr.vi1lcommencewith clearingof utilities

and conductingthe GPR Survey. Snorvcoverwill hinderthe GPR surveyand may detract
fron-rthe ability of the radarto detectburiedmetalobjects. Any removalof interior
partitionsor possibleACMs will be conductedafterthe resultsof the asbestos surveyhave
beenreceived.

The expecteddurationof the Ol'rioVAP PhaseII activitiesthroughcompletionof an NFA

letteris approximately250 days,assumingno delaysin siteaccessibiliry.
February11.2008
Page6

TII. PROFESSIONALFEES

B&N rvill providethe servicesoutlinedaboveon an hourly ratebasisplus reimbursable

expensesfor the follorvingnot-to-exceedfees. Reimbursable expensesare definedas
reasonable out-of-pocket costsattnbutableto servicessuch as travel,subsistence,
technologycharges,and reprodr-rction(Attachments 1 and 2).

B&N acknowledges that paymentfor work performedwill be madeafter fundinghasbeen

receivedfrom the CCDOD; however,the City is responsiblefor paymentin full of all fees
regardlessof whetherfundinghasbeenreceivedfrom CCDOD for unpaidinvoices120
dayspastthe invoicedate.

Not-to-
Descriptionof Work ExceedFee
A. Performan AsbestosSurveyof the s20,000
BLrildine
B. PerformSelectiveInteriorEquipment $8,000
Removal
(- oh o VAP PhaseII ProperlyAssessment s78.000
D oh o VAP PhaseI PropertYAssessment $6.000
E. RiskAssessment (if necessary) s30,000
F. M e e t i n gw
s i t hC i t y $9,000
G. NFA Letter s25.000
H. Ohio EPA O&M Asreement $3,000
Total $179,000

with the NFA review by Ohio EPA or any

doesnot reflectfeesassociated
This estir-nate
possiblefeesfor Ohio EPA TechnicalAssistance.Approximatefeesare expectedto be
between$17,000and520,000.

IV. SERVICES PROVIDED BY THE CITY

It is agreedthe City r.villprovide:

A. Unintermptedaccessto the projectareafor designand construction

activities.

V. ADDTTTONALSERVICES

Additional Servicesnot describedin this Proposalwill be performedpursuantto an agreed

upon Scopeof Servicesand professional fee. Examplesof Additional Servicesnot
describedin this Proposalinclude,but are not limited to, additionalsoil or rvatertesting,
additionalsitevisits,constructionservicesduringremediation,and meetings.In addition,
if the lateralandverticalextentof impactedsoiland groundrvater is more extensiveor
discussions with Ohio EPA on rule require
interpretation additional subsurface
investigationbeyondthe proposedScope of Work herein, the additionalwork would
requirean approvalby the City.

Reliancelettersr.villbe issuedand reportsshallbe certifiedto any and all partiesas needed

for the developmentof the Properly,at no additionalcharge.
February11,2008
Page7

VI. STANDARDOF PERFORNIANCE

A. ProfessionalServices

B&N shallperformits servicesin accordance with the standards for such

professionalserviceswl-richprevailin the areain rvhich,and at the time
that,thoseservicesarerendered.No rvananty,gtlarantee, or
eitherexpressor implied,is includedor intendedin any
representation,
designs,repofis,or otherservicesprovided
materials,plans,specifications,
by B&N.

B. Insurance

The insurancemaintainedbv B&N is summarizedbelow:

t. B&N shallconrplywith all Workers'Compensation laws and,if

required,providecertificatesof coveragein connectionlvith this
Agreement.

2. During the term of this AgreementB&N will maintainin full force

and effectthe following insurancecoveragesand will provideto
the City certificatesconfirmingsuchcoverage,Llponrequest:

a. Publicliabilityandautomobileliabilityinsurance
in an
amountnot lessthan$500,000on accountofany one
accidentor occurrence.

b. Propertydamageliability insurancein an amountnot less

than$500,000for damages on accountofany oneaccident
or occurrence.

ExcessLiability Umbrellaform for bodily injury and

propertydamagein an amountnot lessthan$15,000,000.

tl. liability insurancein an amountnot lessthar-r

Professional
$5,000,000for damageson accountof any claimsfor
negligentacts,errors.or omissions.

C. Client Responsibility

The City will providesiteaccessto B&N includingclosingor providing

traffic controlon the accessramp on the day(s)of the siteinvestigation.

The City will indemnifyB&N and their consultants, agents,and

employeesagainstall claims,damages,lossesand expenses, directand
indirect,or consequential damages(includingbut not limited to feesand
chargesofattorneysand court and arbitrationcosts)arisingout ofor
resultingfrom any actsor omissionsof, or any informationprovidedby
includingrvithoutlimitation:
the City, its agents,or contractors,
 I 1,2008
February
Page8

i. discharge,dispersal,or escapeof
the actual,aileged,or threatened
pollutants,environmentalcontamination, hazatdousmaterials,or
waste(collectively,"pollutants")by the City;

2. any governmentalor regulatorydirectiveor requestthat B&N or

anyoneactingrrnderB&N's directionor controltestfor, nronitor,
cIeanup, remove,contain,treat,detoxify,or neutralizepollutants
on or from propertyownedby the City;

The foregoingindemnificationby the City will not apply to the extentthat

any claimsor damagesariseout of any negligentor intentionalact or
omissionof B&N.

VIT. VALIDITY AND RESPONSE

This Proposalis valid if authorizedon or beforeMarch 28, 2008.

If you are in accordwith the precedingoutline,pleaseacknowledgeby signingrvhere

indicatedbelotvand returnone copy to us for our files, or by issuinga purchaseorderthat
acknowledges the contractconditionsstatedherein,and that the work will be done in
accordance with this Proposal.

We appreciatetl-reopporfunityto submitthis Proposaland look forwardto working with

you. We will be availableat any time to discussthe Proposalwith you andareprepared to
beginthe projectimmediatelyLrponyour authorization.

Respectfully,

& NIP
BURGESS C I T Y O F S O U T HE U C L I D ,O H T O

Thomas irector

s, ;lrt rr
/];/eu/i ,,?
Vice President Date /

MCH:cmc
Attachments
copy: Ms. LauraClark,CCDOD
Ms. KarenM. Johnston,The Coral Company
Ms. MelissaHanev.B&N
 ATTACHMENT 1

BURGESS
& NIPLE,INC.
2OO8
HOURLY RATES

Minimum Maximum

Principals/Associates $1 7 0 . 0 0 s260.00

ProjectDirector 140.00 195.00

Staff Consultant i 30.00 r95.00

SeniorStaff
Architect r2 5 . 0 0 190.00
ChemicalEngineer 125.00 190.00
Civil Engineer 125.00 190.00
ElectricalEngineer 125.00 i 90.00
EnvilonmentalScientrst 125.00 190.00
CeotechnicalEngineer 12 5 . 0 0 190.00
Hydrogeologist 125.00 190.00
Geologist 125.00 r 90.00
Instmmentation Engrneer 12s.00 i90.00
MechanicalEngineer 125.00 190.00
StructuralEngineer 125.00 190.00

Staff Categories
AdministrativeAide 50.00 98.00
Architect 80.00 160.00
CADD Operator 60.00 98.00
ChemicalEngineer 95.00 160.00
Civil Engineer 80.00 i 60.00
Clerical 55.00 75.00
Designer 80.00 140.00
Drafter 50.00 98.00
trI.^r"i^.1 tr--;.--' 90.00 i 70.00
EngineeringAide s0.00 70.00
Environmental Scientist 70.00 170.00
Estimator 75.00 140.00
Ceologist 65.00 160.00
GeotechnicalEngineer 85.00 160.00
Hydrogeologist 85.00 160.00
InstrumentationEngineer 85.00 160.00
MechanicalEngineer 85.00 160.00
ProjectRepresentative 65.00 140.00
StructuralEngineer 80.00 160.00
Surveyor 60.00 150.00
SurveyorCrewman 55.00 100.00
Technician 55.00 l r0.00
 ATTACH*-IENT2

BURGESS& NIPLE,INC.
2OO8
REIVTBURSABLECOSTS

1. Localtravel(auto) 5 0 . 5 1p e rm i l e

2. travel
Other Orvner-authorized
includingmealsand lodging At cost

3. Teclinologychargeswill be billed as follows: $4.00per laborhour

4. Owner-authorizedsubcontractedwork CostplLrsl0o%markup

5. exDenses
Otherreimbr:rsable At cost