shall oversee the operational budget of the Alumni Association, make & keepcurrent complete financial records of the organization, and disburse the funds of the organizationcosigned by the Chair. The Treasurer shall be bonded.The
shall be responsible for keeping records of Board actions, including overseeingthe taking of minutes at all board meetings, sending out meeting announcements, distributingcopies of minutes and the agenda to each Board member, and assuring that records aremaintained. The Secretary shall maintain and update the bylaws.The
is responsible for supporting and coordinating all activities of the AlumniAssociation. This position is contingent on the availability of PACTS Staff hours, determinedsolely by the Director of Youth Programs.The
(Recent past Chairperson) is a non-voting honorary member of theExecutive Board shall serve as an advisor to the current executive board.
are members of the immediately previous Executive Board, who are invited to servecontinuing roles on the Executive Board. Advisors are allowed to attend all Executive Boardsessions, but are granted voting status only at the discretion of the Chairperson. In no instance isan Advisor permitted to serve in this role in consecutive terms.The Executive Board shall meet at least bi-monthly.Section 2:
When a vacancy on the Board exists, the Secretary shall send a request for nominations for a new member. Nominations may be received from present Board members andgeneral association members and sent to the Secretary one week in advance of the next ExecutiveBoard meeting. These nominations shall be sent out to Board members with the regular Boardmeeting announcement, to be voted upon at the next Board meeting. All vacancies will be filledonly to the end of the particular Board member's term.Section 3:
Resignation, Termination and Absences.
Resignation from the Board must be in writing andreceived by the Secretary and/or the Chairperson. A Board member’s position shall beterminated for excessive absences if he or she has three unexcused absences from Board meetingsin a one year. A Board member may be removed for other reasons by a three-fourths vote of theremaining board members.Section 4:
Special meetings of the Board shall be called upon the request of the Chair or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to eachBoard member two weeks in advance.Section 5: The Board is responsible for setting dues schedules for membership.
ARTICLE VI - COMMITTEES
Section 1: The Board may create ad-hoc committees as needed. All Committee Chairpersons are appointed by the Executive Board Chairperson.Section 2:
The Vice Chair of Scholarship, or designated deputy shall chair meetings of the Scholarship Committee.