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PACTS Bylaws 7-17-10

PACTS Bylaws 7-17-10

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As to be presented for acceptance and approval on July 17, 2010, at our Quarterly Membership Meeting.
As to be presented for acceptance and approval on July 17, 2010, at our Quarterly Membership Meeting.

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Published by: Manuel McDonnell Smith on Jul 09, 2010
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BYLAWS OF THE PACTS ALUMNI ASSOCIATIONVERSION 1.0; SUBMITTED FOR ACCEPTANCE AND APPROVAL ON JULY 17, 2010ARTICLE 1 - NAME, PURPOSE
Section 1: The name of the organization shall be Partnerships for Achieving Careers in Technology andScience (
hereinafter referred to as
 
PACTS) Alumni Association
.Section 2:The PACTS Alumni Association’s aim is to secure the existence and future of the PACTS program at The Franklin Institute by mentoring students, fostering volunteerism, contributingfinancially to its programs and assisting students in post secondary educational endeavors. Wewill also serve as a network for current PACTS Students and recent graduates to stay connectedto the program and each other.
ARTICLE II - MEMBERSHIP
Section 1:Application for voting membership shall be open to any person who has participated (i.e. mentor,student or staff of The Franklin Institute) in at least one PACTS summer or school year sessionand is past the age of eligibility to be a PACTS student. Non-Alumni (described as not meetingthe requirements stated above) shall be allowed voting privileges after completing at least oneyear of service to the PACTS Program and approval of the Executive Board.Section 2. There will be three levels of membership in the PACTS Alumni Association: Generalmembership, Board of Directors, and the Executive Board.Section 3: General Membership shall be granted upon approval of the Executive Board. The Board shall havethe right to deny or terminate the membership of any member.Section 4: The Executive Board shall have the authority to establish and define nonvoting categories of membership.
ARTICLE III - MEETINGS OF MEMBERS
Section 1: General Membership Meeting. The date of the regular annual meeting shall be set by theExecutive Board who shall also set the time and place.Section 2: Special Meetings. Special meetings may be called by the Chairperson, the Executive Board, or asimple majority of the Board of Directors. A petition signed by 30 percent of the voting membersmay call a special meeting.Section 3: Notice. Notice of the annual and Board of Directors meeting shall be given to each voting member, by email, not less than seven days before the meeting.
ARTICLE IV - BOARD OF DIRECTORS
Section 1: Board Role, Size, Composition. The Board is responsible for overall policy and direction of the
Association
. The Board shall have up to twelve, and no fewer than five, members. The boardreceives no compensation other than reimbursement of reasonable expenses. In this case, anyreimbursements must be approved by the full board.
 
Section 2:Meetings. The Board should meet at least bi-monthly. General membership meetings shall beheld at least quarterly.Section 3: Board Elections. Up to ten board members shall be elected by the voting members of theAssociationSection 4: Election Procedures. A nominating committee appointed by the board of directors will solicitnominations for at least five of the positions; voting may be done by paper or electronic ballot. Nominees’ must run for one position only. The nominating committee will oversee elections tofill vacant positions with six months or more in their term. Vacant position with fewer than sixmonths left in term will be filled by appointment of the board.Section 5: Terms. Board members shall serve two-year terms. No Board members shall serve more than twoconsecutive terms in the same position.Section 6: Quorum. A quorum is established by two-third of the Board members before business can betransacted or motions made or passed.Section 7: Notice. An official Board meeting requires that each Board member have written notice, via email,two weeks in advance. Board members are required to RSVP.
ARTICLE V THE EXECUTIVE BOARD
Section 1:
Executive Board.
There shall be five voting officers of the Board consisting of a
Chairperson
(elected as Manuel Smith), a
Vice-Chair of Scholarship
(elected as Ali Rogers), a
Vice Chair of Membership
(elected as Jonathan Ponder),
Treasurer
(elected as Charles Satish Smith), and
Secretary
(appointed as Nakiya Sanders). The officers shall be nominated by the Board of Directors and elected by the General Membership at the Annual Meeting. In addition, theimmediate past Chair shall be an honorary Executive Board Member but does not have voting privileges.The duties of all officers are listed as below:The
Chair
shall convene all meetings, administer the affairs of the organization, require quarterlyreporting from officers concerning their work, represent the organization with externalorganizations, render a full report of his/her administration and cosign all orders of disbursementof funds. The chair appoints and oversees the work of Committee Chairs.The
Vice-Chair of Membership
shall act in the absence of the Chair, shall maintain the recordsof current members, recruit members and keep members informed about upcoming programs,events and meetings of the organization.The
Vice-Chair of Scholarship
shall work with committees to develop events and activities to promote and raise funds for the Gilbert West PACTS Alumni Scholarship, keep accurate recordof scholarship account, organize the distribution of the scholarship.
 
The
Treasurer
shall oversee the operational budget of the Alumni Association, make & keepcurrent complete financial records of the organization, and disburse the funds of the organizationcosigned by the Chair. The Treasurer shall be bonded.The
Secretary
shall be responsible for keeping records of Board actions, including overseeingthe taking of minutes at all board meetings, sending out meeting announcements, distributingcopies of minutes and the agenda to each Board member, and assuring that records aremaintained. The Secretary shall maintain and update the bylaws.The
Staff Liaison
is responsible for supporting and coordinating all activities of the AlumniAssociation. This position is contingent on the availability of PACTS Staff hours, determinedsolely by the Director of Youth Programs.The
Chair Emeritus
(Recent past Chairperson) is a non-voting honorary member of theExecutive Board shall serve as an advisor to the current executive board.
Advisors
are members of the immediately previous Executive Board, who are invited to servecontinuing roles on the Executive Board. Advisors are allowed to attend all Executive Boardsessions, but are granted voting status only at the discretion of the Chairperson. In no instance isan Advisor permitted to serve in this role in consecutive terms.The Executive Board shall meet at least bi-monthly.Section 2:
Vacancies.
When a vacancy on the Board exists, the Secretary shall send a request for nominations for a new member. Nominations may be received from present Board members andgeneral association members and sent to the Secretary one week in advance of the next ExecutiveBoard meeting. These nominations shall be sent out to Board members with the regular Boardmeeting announcement, to be voted upon at the next Board meeting. All vacancies will be filledonly to the end of the particular Board member's term.Section 3:
Resignation, Termination and Absences.
Resignation from the Board must be in writing andreceived by the Secretary and/or the Chairperson. A Board member’s position shall beterminated for excessive absences if he or she has three unexcused absences from Board meetingsin a one year. A Board member may be removed for other reasons by a three-fourths vote of theremaining board members.Section 4:
Special Meetings.
Special meetings of the Board shall be called upon the request of the Chair or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to eachBoard member two weeks in advance.Section 5: The Board is responsible for setting dues schedules for membership.
ARTICLE VI - COMMITTEES
Section 1: The Board may create ad-hoc committees as needed. All Committee Chairpersons are appointed by the Executive Board Chairperson.Section 2:
Scholarship Committee.
The Vice Chair of Scholarship, or designated deputy shall chair meetings of the Scholarship Committee.

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