Managing the Team during Project Closure
At this stage the team will have worked together for various time periods. As theproject reaches its end there needs to be focus on the team member's long termdesignations. The team will slowly be disbanded; staff will need to know wherethey will be deployed, either back to their old job, onto a new project or maderedundant.It is the Project Manager's role to make sure that both team and client areencouraged to maintain their commitment to the project and complete theremaining tasks, and ensure that enough information and resources are availableto complete these tasks. For example, the Project Manager may create a projectteam to rectify any defects on the project or a team that will transfer the projectto the client. Both will need careful planning to ensure the project is completeWhen the project team is to be relocated, this will cause various problems,because personnel will only perform well if they have certainty about their futureemployment. The Project Manager needs to be aware of this situation, takinginto account the individual needs and the project needs. Mass reassignmentsneed to be kept to a minimum to keep the project as stable as possible andunrest to a minimum.If the Project Manager spends time to plan how the project winds down, it willhelp in the long term to keep the project as stable as possible.
The Need for Communication
Effective communication must continue at this stage in the project life cycle. Insome cases it is more important, because of the problems that can arise asdiscussed in the above sections. If clear communication is not continued theremay be a lot of misunderstandings and problems that could prolong the projectand incur additional costs. This stage should be clear, crisp and efficient. Clearcommunication will be needed when staff are reassigned, when the project isclosed and when all the project information is gathered and evaluated forlessons learned.To make sure that the communication channels continue to be clear the projectmanager will need to:
Hold more frequent meetings.
Extend the attendance of the meetings now the team is smaller
Invite the snagging teams along and new clients.
Allow the meetings to consider items in more detail, as this could nothappen during the implementation stage.
Discuss the redeployment of staff or team changes.