NOTES OF MEETING 3 - 01/07/10

PROGRESS REFERENCE GROUP

Present: Cris Ruhr (Chair), Debra Nelson (Secretary), Odette Hunter, Annie Robinson.
Apologies: Lyn Gunter, Tanya Hallett (Vice Chair), Karen Gunter, Laine McDonald.
Observer: Mark Leitinger (MSC)

Meeting Opened 7:40pm

1. Minutes of previous PRG Meeting confirmed.

• Minutes to be distribute through websites, community email database, hard
copy at community house.

2. Cris informed the committee that the CEO and Mayor had received two complaints
regarding his role as Chair of the PRG.
- It has been requested by the complainants that the Chair of the PRG be
replaced and that future PRG meetings be postponed until a replacement
Chair has been organised.
- The CEO and Mayor have decided that the PRG meetings are too
important to be postponed and should continue whilst the CEO investigates
the complaints.

3. Correspondence: email received from Lyn Gunter (attach)

4. The PRG has received 107 written pieces of feedback. Only 1 further feedback
received regarding the size of the building. FCH reported that they have had a
number of verbal responses which in general were all positive.

*There appears to be some confusion regarding the Memorial Garden.

• Odette clarified that it is not the official February 7th memorial park.
• FCH to look at the possibility of alternative names for the garden
• Cris will raise memorial garden with the PCG.

*Where are the effluent lines to be placed?

• Mark to look at council requirements.
• Cris to raise with PCG.

5. Discussed progress on last weeks actions

• Cris reported that he had forwarded the items raised in last weeks meeting to
the PCG
• Odette reported that plans, with email address for comments, had been
placed at the Hazeldene Store, CFA, Hub, Flowerdale Primary School. They
will be placed at the Flowerdale Hotel and Kinglake West P.O. Asap.
• Minutes and plans with email address for comments have been placed on
community websites and blogs.
• Cris informed committee that he had been briefed that it was very likely that
the building will require a Planning Permit (Usage) and once this is confirmed
he will inform the committee
 .
6. Odette presented the FCH program. Committee reviewed the program. (attach a
copy of the program to these minutes) There are 34 + items runnig in the program.

7. Major discussion regarding the size of the building. General consensus was that
with the amount of programs be running now and in the future by the FCH that the
size was appropriate. There was great difficulty in findining an agreement in which
parts of the building should be reduced or removed. Committe requested
ACTION to be carried over to meeting 4:

8. The tree logo and its significance to the community was raised.
• Odette and Annie informed us that the tree logo was the winning entry in a
community competition to design a logo symbolic of the valleys recovery. It is
not the FRC logo.
ACTION: Committee agreed that they need to Investigate the community
response to the logo.
• Write a short story explaining how the logo came about and informing the
community that one thing the PRG is considering the logo on the FCH.
• Supply fchplans@gmail.com web address for responses.
• Distribute via community locations where the plans have been placed and
community websites, blogs and community email database.

9. Next PCG meeting is to be held 15th July at 11am.

Meeting Closed 9:25pm