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Minutes of Meeting APMAS Startup Workshop

Minutes of Meeting APMAS Startup Workshop

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Minutes of Meeting APMAS Startup Workshop held in Pathumthani, 11 July 2010, organized by APMAS AIT and IFAD.
Minutes of Meeting APMAS Startup Workshop held in Pathumthani, 11 July 2010, organized by APMAS AIT and IFAD.

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Published by: apmascoordinator on Jul 20, 2010
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07/20/2010

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Minutes
 
of 
 
Meeting
 
APMAS
 
Start
 
Up
 
Workshop
 
Thailand,
 
11
 
July
 
2010,
 
09.00
 
 –
 
12.30
 
Attendance:
 
 
APMAS
 
Target
 
Project
 
Managers
 
(attached)
 
 
Mr.
 
Ganesh
 
Thapa
 
(IFAD)
 
 
Mr.
 
Mattia
 
Prayer
 
Galletti
 
(IFAD)
 
 
Ms.
 
Atsuko
 
Toda
 
(IFAD)
 
 
Ms.
 
Chase
 
Palmeri
 
(IFAD)
 
 
Ms.
 
Ayurzana
 
Puntsagdaava
 
(IFAD)
 
 
Mr.
 
Sakphouseth
 
Meng
 
(IFAD
Cambodia)
 
 
Mr.
 
Shaheel
 
Rafique
 
(IFAD
India)
 
 
Mr.
 
Soulivanh
 
Pattivong
 
(IFAD
Laos)
 
 
Mr.
 
Nguyen
 
Thanh
 
Tung
 
(IFAD
Viet
 
Nam)
 
 
Prof.
 
Sudip
 
K.
 
Rakshit
 
(AIT)
 
 
Dr.
 
Sundar
 
Venkatesh
 
(AIT)
 
 
Dr.
 
Mokbul
 
M.
 
Ahmad
 
(AIT)
 
 
Dr.
 
Kyoko
 
Kusakabe
 
(AIT)
 
 
Dr.
 
Philippe
 
Doneys
 
(AIT)
 
 
Mr.
 
Agus
 
Nugroho
 
(AIT)
 
 
Dr.
 
Faiz
 
Shah
 
(Facilitator)
 
 
Dr.
 
Md.
 
Zakir
 
Hossein
 
(Rapporteur)
 
 
Mr.
 
Amandeep
 
Singh
 
Sangha
 
(Rapporteur)
 
Distribution:
 
 
All
 
attendees
 
 
File
 
Agenda
 
08.30
09.00
 
Registration
 
of 
 
Participants
 
09.00
09.15
 
Opening
 
Remarks:
 
 
Prof.
 
Sudip
 
Rakshit
 
(Vice
 
President
 
for
 
Research
 
AIT)
 
 
Mr.
 
Ganesh
 
Thapa
 
(Regional
 
Economist,
 
IFAD
 
Asia
 
Pacific
 
Division)
 
09.15
9.45
 
Presentation
 
on
 
APMAS
 
Project
 
Design
 
 
Ms.
 
Ayurzana
 
Puntsagdavaa
 
(IFAD
 
Task
 
Manager)
 
 
Ms.
 
Chase
 
Palmeri
 
(IFAD
 
KM
Gender
 
Specialist)
 
9.45
10.00
 
Coffee
 
Break
 
10.00
10.30
 
APMAS
 
Work
 
Plan
 
July
December
 
2010
 
Mr.
 
Agus
 
Nugroho
 
(APMAS
 
Project
 
Coordinator)
 
10.30
11.45
 
Comments
 
and
 
Discussion
 
11.45
12.00
 
Closing
 
Remarks
 
Mr.
 
Ganesh
 
Thapa
 
 
 
Summary
 
1.
 
Introduction
 
on
 
APMAS
 
and
 
AIT
 
 
AIT
 
was
 
the
 
first
 
postgraduate
 
regional
 
institute
 
in
 
Asia,
 
established
 
in
 
1959
 
(as
 
SEATO
 
Graduate
 
School).
 
 
Currently
 
the
 
financial
 
model
 
of 
 
adopt
 
non
self 
 
core
 
funding,
 
which
 
rely
 
on
 
donor
 
contributions.
 
AIT
 
functions
 
as
 
Independent
 
organization,
 
different
 
from
 
other
 
Thai
 
universities.
 
 
AIT
 
new
 
financial
 
model:
 
setting
 
up
 
of 
 
4
5
 
satellite
 
campuses
 
in
 
region
 
for
 
undergraduate
 
programs.
 
 
AIT
 
extension
 
program
 
conducts
 
professional
 
non
degree
 
programs
 
throughout
 
year,
 
many
 
governments
 
and
 
public/private
 
institutions
 
have
 
used
 
the
 
AIT
 
Extension’s
 
programme,
 
e.g.
 
training
 
for
 
English
 
teachers
 
from
 
Sri
 
Lanka
 
on
 
ICT
 
training
 
delivery
 
and
 
management
 
training
 
for
 
30
 
VC’s
 
from
 
Pakistan.
 
 
As
 
IFAD
 
desires
 
to
 
have
 
pool
 
of 
 
managers
 
with
 
adequate
 
managerial
 
skill
 
to
 
deliver
 
projects
 
in
 
more
 
efficiently
 
within
 
APMAS,
 
AIT
 
can
 
help
 
to
 
achieve
 
this
 
by
 
using
 
AIT
 
internal
 
resources
 
and
 
draw
 
outside
 
expertise.
 
 
AIT
 
will
 
also
 
initiate
 
exchange
 
of 
 
ideas
 
and
 
experience
 
among
 
IFAD
 
project
 
managers
 
to
 
help
 
their
 
colleagues
 
in
 
performing
 
better
 
project
 
management.
 
 
There
 
is
 
tendency
 
of 
 
renewed
 
attention
 
to
 
agriculture
 
sector
 
in
 
terms
 
of 
 
ODA
 
due
 
to
 
poor
 
performance
 
and
 
food
 
crisis
 
of 
 
2007
2008,
 
therefore
 
donor
 
agencies
 
demand
 
quicker
 
responses
 
on
 
projects
 
feedback
 
and
 
implementation,
 
even
 
more
 
emphasis
 
on
 
result
based
 
management.
 
 
Hence
 
a
 
further
 
capacity
 
building
 
is
 
needed
 
for
 
agricultural
 
project
 
management
 
skills
 
to
 
cope
 
with
 
those
 
issues.
 
 
APMAS
 
objective
 
is
 
to
 
strengthen
 
capacity
 
of 
 
IFAD
 
staff,
 
especially
 
those
 
who
 
works
 
in
 
Project
 
Management,
 
and
 
also
 
to
 
strengthen
 
capacity
 
of 
 
project
 
stake
 
holders,
 
such
 
as
 
Service
 
Providers,
 
government
 
and
 
NGOs.
 
 
Currently
 
there
 
is
 
already
 
a
 
knowledge
 
sharing
 
initiative
 
within
 
IFAD
 
which
 
is
 
called
 
ENRAP
 
(Knowledge
 
Networking
 
for
 
Rural
 
Development
 
in
 
Asia/Pacific
 
Region).
 
 
APMAS
 
will
 
focus
 
on
 
3
 
aspects:
 
(1)
 
enhancing
 
managerial
 
skills,
 
(2)
 
strengthening
 
soft
 
skills
 
such
 
as
 
coordination
 
&
 
negotiation,
 
(3)
 
capacity
 
building
 
of 
 
managers
 
for
 
different
 
projects.
 
 
APMAS
 
will
 
use
 
demand
 
driven,
 
flexible
 
approaches.
 
APMAS
 
also
 
expects
 
AIT
 
to
 
utilize
 
available
 
expertise
 
from
 
other
 
regions.
 
2.
 
APMAS
 
Project
 
Design
 
 
APMAS
 
was
 
designed
 
to
 
improve
 
efficiency
 
and
 
development
 
of 
 
rural
 
projects
 
in
 
South
Asia
 
 
APMAS
 
scope
 
within
 
3
 
years
 
includes
 
Project
 
Management
 
(project
 
planning,
 
managing
 
and
 
evaluation),
 
Agri.
 
Community
 
Development
 
and
 
Gender
 
Mainstreaming.
 
APMAS
 
will
 
also
 
encourage
 
knowledge
 
sharing
 
within
 
the
 
target
 
projects
 
in
 
those
 
areas.
 
 
APMAS
 
Budget
 
is
 
1.4
 
million,
 
and
 
will
 
be
 
using
 
co
financing
 
with
 
country
 
projects
 
to
 
run
 
activities.
 
 
Ongoing
 
projects
 
in
 
4
 
participating
 
countries
 
are
 
eligible
 
for
 
APMAS
 
support.
 
 
Component
 
1
 
of 
 
APMAS:
 
(1)
 
enhancing
 
project
 
managers’
 
capacity,
 
(2)
 
enhancing
 
service
 
providers’
 
capacity,
 
(3)
 
improving
 
knowledge
 
management.
 
 
Component
 
2
 
of 
 
APMAS:
 
awareness
 
among
 
government
 
and
 
NGO
 
on
 
the
 
importance
 
of 
 
project
 
management
 
skills
 
and
 
knowledge
 
management.
 
 
 
 
Component
 
3
 
of 
 
APMAS:
 
programme
 
management
 
 
Stakeholders
 
involved:
 
project
 
managers,
 
country
 
focal
 
points,
 
IFAD
 
country
 
managers,
 
APMAS
 
coordinators,
 
Steering
 
Committee
 
(to
 
be
 
selected
 
by
 
IFAD
 
and
 
APMAS).
 
 
Knowledge
 
management
 
(KM)
 
is
 
an
 
ongoing
 
exercise
 
for
 
Asia
 
Pacific
 
Division.
 
What
 
IFAD
 
has
 
been
 
aiming
 
is
 
to
 
promote
 
culture
 
of 
 
knowledge
 
sharing
 
among
 
project
 
stakeholder.
 
 
IFAD
 
model
 
of 
 
approach
 
is
 
working
 
in
 
decentralized
 
KM
 
efforts.
 
 
With
 
KM
 
component,
 
APMAS
 
hopes
 
to
 
encourage
 
project
 
managers
 
to
 
help
 
each
 
other
 
by
 
active
 
sharing
 
of 
 
knowledge
 
and
 
experience,
 
within
 
the
 
projects
 
and
 
among
 
the
 
projects.
 
 
KM
 
efforts
 
will
 
be
 
the
 
responsibility
 
of 
 
project
 
managers,
 
service
 
providers,
 
trainers,
 
KM
 
officers
 
involved
 
within
 
APMAS.
 
 
In
 
APMAS,
 
gender
 
perspective
 
will
 
also
 
be
 
covered
 
by
 
APMAS
 
KM
Gender
 
Officer.
 
 
Beside
 
online
 
KM
 
sharing
 
basis,
 
face
 
to
 
face
 
interaction
 
will
 
also
 
be
 
used
 
to
 
generate
 
better
 
impact
 
from
 
exchange
 
of 
 
ideas,
 
knowledge
 
and
 
experience.
 
3.
 
APMAS
 
Work
 
Plan
 
 
PDNA
 
has
 
been
 
conducted
 
to
 
assess
 
real
 
and
 
current
 
skills
 
of 
 
managers
 
in
 
IFAD
 
project,
 
which
 
through
 
an
 
analysis,
 
considering
 
the
 
IFAD
 
review
 
criteria,
 
project
 
needs
 
and
 
objective,
 
will
 
result
 
in
 
the
 
conclusion
 
on
 
professional
 
needs
 
of 
 
managers.
 
 
PDNA
 
process
 
has
 
reflected
 
demand
driven
 
approach
 
of 
 
APMAS
 
 
Preliminary
 
conclusion,
 
APMAS
 
activities
 
which
 
will
 
be
 
conducted
 
during
 
July
 
 –
 
December
 
will
 
cover
 
the
 
following
 
areas:
 
o
 
Project
 
Management:
 
communication,
 
negotiation
 
and
 
time
 
management
 
skills
 
o
 
Agri.
 
Community
 
Development:
 
Participatory
 
Rural
 
Appraisal
 
(PRA)
 
and
 
further
 
application
 
o
 
Gender
 
Mainstreaming:
 
Gender
 
Indicator
 
Development
 
o
 
IFAD
 
Specific
 
training
 
in
 
Finance,
 
Procurement
 
and
 
M&E
 
o
 
Establishment
 
of 
 
APMAS
 
website
 
and
 
knowledge
 
sharing
 
mechanism
 
4.
 
Comments
 
and
 
Discussion
 
Cambodia:
 
 
PRA
 
methodologies
 
have
 
also
 
been
 
practiced
 
widely
 
in
 
Cambodia;
 
APMAS
 
should
 
be
 
able
 
to
 
give
 
value
 
addition
 
to
 
implementation
 
of 
 
PRA.
 
 
The
 
issues
 
in
 
PRA
 
are
 
more
 
on
 
approaches
 
at
 
the
 
grass
root
 
level,
 
e.g.
 
group
 
formation,
 
etc.
 
 
APMAS
 
should
 
add
 
on
 
local
 
ongoing
 
capacity
 
development
 
towards
 
project
 
management
 
units
 
and
 
also
 
in
 
coordinating/assisting
 
service
 
providers.
 
APMAS
 
should
 
cover
 
topics
 
which
 
are
 
not
 
covered
 
by
 
existing
 
service
 
providers.
 
 
It
 
was
 
suggested
 
that
 
since
 
APMAS
 
resource
 
is
 
limited,
 
a
 
model
 
approach
 
should
 
be
 
created
 
and
 
then
 
project
 
fund
 
can
 
be
 
used
 
to
 
finance
 
further
 
interventions.
 
 
The
 
PDNA
 
report
 
should
 
also
 
be
 
shared
 
to
 
country
 
office
 
for
 
inputs.
 
India:
 
 
APMAS
 
should
 
support
 
senior
 
project
 
managers
 
to
 
share
 
knowledge
 
and
 
experience
 
among
 
projects
 
in
 
local
 
settings
 
(project
 
field
 
level
 
visits,
 
etc).
 
 
APMAS
 
performance
 
will
 
be
 
measured,
 
among
 
others,
 
from
 
the
 
ability
 
to
 
network
 
with
 
other
 
local
 
institutions,
 
for
 
India,
 
APMAS
 
should
 
consider
 
CCL
 
which
 
has
 
conducted
 
works
 
with
 
IFAD
 
as
 
potential
 
local
 
partner.
 
 
As
 
there
 
are
 
also
 
changes
 
and
 
substitutions
 
in
 
project
 
management
 
officials,
 
APMAS
 
should
 
also
 
include
 
induction
 
and
 
orientation
 
training
 
for
 
project
 
managers.
 

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