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230 Combs Building – 622-3050 – http://support.resnet.eku.edu– resnet@eku.edu

Introduction

Access 2007 was released by Microsoft December 6, 2006. Accesswas designed for the main purpose of allowing users to create their ownpersonal databases. The table system appears similar to Excel’s, but it isextremely different because it can store a wide range of values, dates,and address information. Furthermore, Access can be used with otherOffice programs, such as Word. A user can take their database createdin Access that lists, for example, their co-workers’ addresses and thenimport this database to Word to write a letter to all their co-workersusing the items in this database.

Purpose

This manual is provided to offer users a basic understanding of thefunctionality of Access 2007. It offers a step by step guide to teachusers how to make a database for personal use and provide a basicunderstanding of the tools used in Access. This manual will explain thesteps necessary to create tables, fields, relationships and queries. Topicscovered in this manual will include:

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Creating a Blank Database

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Creating Fields and Editing Field Properties

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Creating Relationships Between Tables

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Creating Queries, Forms, and Reports

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A B a s i c I n t r o d u c t i on t oA c c e s s 2 0 0 7

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Opening Access

Once Access has started it will prompt you if you want to create a blank databaseor a template. This manual will cover creating a blank database, so you would want toclick the blank database icon in the upper left hand corner of the screen. Then, Accesswill ask you what you want to name your file and where to save the file in the right handcolumn; the default name is ‘Database1’.To change the location of where to save the file, click on the folder icon to theright of the file name and the window below will ask you where to save the file, thenselect okay. When you are done, click the create button to begin the process of makingyour database. After this step Access will automatically save your database to this fileor you will receive a message asking you to save the database.

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Once you have selected Create, a blank database will pop up with rows andcolumns for you to enter in data. The three main items on this page are the maintoolbar, the All Tables column that lists the tables in your database, and the fields listedin the table you have open. Access opens a default table called Table1; a database inAccess is comprised of multiple tables of information. Table1 is in ‘Datasheet View’ when it allows the user to enter the data in rows, like below.