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Published by: gangadhar1310 on Jul 27, 2010
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1Setting Up Journal Approval
Journal Approval
Setting Up Journal Approval
Use General Ledgers Journal Approval feature to ensure that journalentries and batches are approved by appropriate managementpersonnel before the journals can be posted to your account balances.Journal Approval uses Oracle Workflow to control and monitor theapproval process, sending notifications to journal batch preparers andapprovers when needed. Some of the Journal Approval componentscan be customized to meet your organization’s specific needs. See:Journal Approval Overview: page 13.Before you use Journal Approval, you must enable journal approval foryour set of books. You must also set up your journal sources to use journal approval. Finally, you must create an approval hierarchy anddefine your approver authorization limits.
Before you use Journal Approval, you or your system administratormust:
Set up Oracle Workflow. See: Setting Up Oracle Workflow,
OracleWorkflow Guide
Set the two profile options Journals: Allow Preparer Approval andJournals: Find Approver Method. See: Setting General LedgerProfile Options,
Oracle General Ledger User’s Guide
Configure the GL Journal Approval Process in Oracle WorkflowBuilder. Specifically, you must set the performer for the NotifySystem Administrator – No Approver and Notify SystemAdministrator – No Approver Manager activities. Also, you canchange the default settings for Request Approval From Approvertimout and the Reached Manager Notification Resend Limit. See:Journal Approval Overview: page 13.
To enable Journal Approval for your set of books:
When you define your set of books, mark the Enable JournalApproval check box on the Set of Books window.See: Defining Sets of Books,
Oracle General Ledger User’s Guide
2Oracle General Ledger Journal Approval
To specify journal sources that require journal approval:
On the Journal Sources window, mark the Require JournalApproval check box for each journal source that should be subjectto approval.When a journal entry or batch is created using one of these journalsources, the journal must be approved before it can be posted.See: Defining Journal Sources,
Oracle General Ledger User’s Guide
To create an approval hierarchy:
If your organization uses a shared installation of Oracle HumanResources, use the Enter Person window in Oracle General Ledgerto enter all of your employees who are involved in preparing andapproving journal entries and batches.See: Entering a New Employee: page 4If your organization uses a full installation of Oracle HumanResources, you must log in with a Human Resources responsibilityto enter your employees in the People window. The Enter Personwindow will not be available from General Ledger.See: Entering New People
Oracle Human Resources User’s Guide
When you enter an employee, you also enter the employee’ssupervisor or manager name. The supervisor is the default nextapprover for journal entries and batches. Likewise, thesupervisor’s manager is the next approver after the supervisor.
To define authorization limits:
1.Navigate to the Journal Authorization Limits window.
3Setting Up Journal Approval
2.Enter the Employee name, or select it from the list of values.3.Enter the amount of the employees Authorization Limit.4.Repeat the previous two steps for each employee for whom youwant to define authorization limits.5.Save your work.
See Also
Journal Approval Overview: page 13Defining Sets of BooksDefining Journal Sources
Oracle General Ledger User’s Guide
Entering a New Employee: page 4

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