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Spreadsheet Software

Spreadsheet Software

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Published by Hadian Gates
A Fairly Comprehensive Guide - all about the World of Spreadsheets.
Originally made in Word with a Table of Contents (the hyperlinks in this PDF conversion do not work - sorry, Word only).
A Fairly Comprehensive Guide - all about the World of Spreadsheets.
Originally made in Word with a Table of Contents (the hyperlinks in this PDF conversion do not work - sorry, Word only).

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Published by: Hadian Gates on Jul 31, 2010
Copyright:Attribution Non-commercial

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08/10/2013

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1
CONTENTSCONTENTSCONTENTSCONTENTS
Spreadsheet Software 3
 
Spreadsheets 3
 
How to produce spreadsheets that are complex in terms of content and analysis aswell as the understanding, skills and techniques needed to produce them. 3
 
Generate Random Numbers
 
So Many Worksheets, So Little Space
 
Quick Graph
 
Insert Current Date and Time
 
Using Only Keyboard
 
Moving Cells with Data
 
Show All Formulas
 
Entering same data in Multiple Sheets
 
Creating Duplicate worksheets
 
Display the Current Date or Time
 
Top Secret: Do Not Print
 
Quick Arithmetic Without Formulas
 
Shade Alternate Rows
 
Add a Drop-Down List
 
Zap the Numbers, Keep the Formulas
 
Protect and Hide Your Formulas
 
Spot Duplicate Entries
 
Skip From Cell to Cell
 
Hide Those %&@# Formula Errors
 
Copy Speed in Excel
 
Headers and footers in Excel spreadsheets
 
Quick Calculator Excel
 
Keyboard Shorcuts 10
 
Function Keys 10 
 
Shift + Function Keys 11
 
Ctrl + Function Keys 11
 
Other + Function Keys 12 
 
Ctrl + Numbers 13 
 
Ctrl + Letters 14 
 
Other + Letters 15 
 
Entering Data 16 
 
Editing Data 17 
 
Selecting Data 18 
 
Extending Data 19 
 
Formatting Data 19 
 
Manoeuvring 20 
 
Manoeuvring within a selection 21
 
Redundant Shortcut Keys (2003) 21
 
Other 22 
 
Analyse and Interpret 23
 
What methods can be used to analyse simple and complex data? 23
 
Using Pivot Tables for Data Analysis 24
 
Making a Pivot Table 24 
 
Making a Pivot Chart 27 
 
Making a Regular Chart using Pivot Table Data 29 
 
Using Goal Seek 30
 
Using Scenario Manager to Project Various Outcomes 34
 
Setting up a default scenario 34 
 
Adding Scenarios 35 
 
Displaying Scenarios 35 
 
Creating Summary Reports 36 
 
Merging Scenarios 36 
 
Statistical Analysis Tools 37
 
Analysis Tool Pak 37 
 
Trendlines 41
 
Types of Trendline 41
 
Adding a Trendline 44 
 
 
 
2
Change the Format of a Trendline 45 
 
Specifying the number of periods in a forecast 45 
 
Specify the point where the trendline crosses the vertical (value) axis 45 
 
Display the Trendline Equation on a Chart 45 
 
Display the R 
Value for a Trendline 45 
 
Removing a Trendline 46 
 
 
 
3
Spreadsheet Software
Spreadsheets
How to produce spreadsheets that are complex in terms of content andanalysis as well as the understanding, skills and techniques needed toproduce them.
To produce spreadsheets that are complex in terms of the understanding, skills, and techniques used to createthem, you must become an expert in the use of the spreadsheet program. This is done by taking classes about theuse of the program, and by using the program in a variety of applications to gain practice and familiarity. Youshould also obtain complex spreadsheets and "de-construct" them, pulling them apart to learn how the variouseffects have been obtained.To produce any document, spreadsheet or otherwise, that is complex in terms of its content, meaning and analysis,you must become knowledgeable in the topic being written about, and also learn how to write clearly aboutcomplex and subtle concepts. This requires study of the topic, and frequent practice in production of tables, charts,graphs, etc where your results are reviewed by someone else who is more experienced in creating spreadsheetsthan you are.Microsoft’s popular spreadsheet package Microsoft Excel, persists as one of the most widely used desktopapplications in the business world today. For many, Microsoft Excel is the default spreadsheet application and themost popular due to its accessibility, simple interface and advanced capabilities when dealing with data. Fromsimple calculations, tables, charts and data management, through to complex financial models and custom builtspreadsheet based applications utilising VBA and macros, Microsoft Excel has shown itself to be familiar, flexible,transparent and powerful when in the right hands.As a business tool, spreadsheet applications such as Microsoft Excel have some distinct advantages:
 
 
Fast to setup and design
 
 
Quick and easy to update and or override logic
 
 
Data from multiple systems can be combined and analysed
 
 
Pivot tables and filtering allows for data base style queries
 
 
Facilitates low cost system when development combined with VBA
 
 
Output is familiar making it easier for business decision makers
 
 
Allows for graphical representation of data through charts
 
 
Microsoft Excel has one of the largest user communities in the world
 
 
Microsoft Excel is inexpensive and often pre-installed on business desktops within the Microsoft Office family
 
It is no wonder then, that Microsoft Excel spreadsheets have pervaded the worldwide business community andsuccessfully embedded themselves to become one of the essential 'tools of the trade' for many Accountants,Actuaries, Analysts, Auditors, Bookkeepers, Bankers, Consultants, Engineers, Finance Professionals and TaxAgents.In the hands of an experienced consultant, financial analyst or financial model builder, spreadsheets are a powerfuldecision support tool, used extensively by the world’s largest organizations to crunch the numbers behind importantbusiness decisions.Microsoft Excel is a simply huge application and it is beyond the remit of this assignment paper to conduct awalkthrough of every single feature needed to produce simple and complex workbooks that would counter for everyoccasion. I would end up simple writing a book! Instead, to satisfy the requirements of this unit, I will outlinetwenty two ‘top tips’ that would be very useful for users to learn and apply in the production of their masterpieces.
Generate Random Numbers
If we need to generate random numbers to simulate a scenario it can get a little irritating to keep on typing randomdigits all the time.To generate a random number, use the RAND() command. For example, to generate a number between 0 and500, =RAND()*500

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