If I was counting the number of times the word "Rad" was in

the range B13:B20, and B13:B20 was in cell C10, I could use this
1) formula:
2) =COUNTIF(INDIRECT(C10),"Rad")
The INDIRECT function takes text that represents a reference
3) and converts it to a reference.
4) The COUNTIF counts the Number of "RAD"s in the range

Rad
s
d
f B7:B11
Rad
dd
Rad
a
s
d
f
Rad
dd
d
d
f
Rad
dd
d
d
f
Rad
dd
d
d
f
Rad
dd
d
d
f
Rad
dd
d
d
1) Data Table 1 Variable
2) Data Tables allow you to do what if analysis for 1 or more formulas by changing 1 variable that is present in the "
3) You must set up the inputs for the "1 variable" as row headers or column headers.
4) If your inputs are row headers, the formulas (or references to the formulas) must be listed at the top of th
5) The formulas must refer to (directly or indirectly) the original input value cell that all the formulas at the top
6) The upper left cell should be empty.
7) Highlight the empty cell, row headers, formulas and blank table area.
8) In Excel 2003, go to the Data menu, Tables
9) In Excel 2007, go to the Data Ribbon, Data Tools group, what if analysis, Data Tables

In the Data Table dialog box: "Row input cells" refers to the column headers (these are the values that sit in a row): wha
"the original input value cell"; "Column input cells" refers to the row headers (these are the values that sit in a column):
10) the "the original input value cell".
In Excel 2003, to See Precedents, go to the Tools menu, Formula Auditing, Trace Precedents. In Excel 2007, to See Prec
11) Ribbon, Formula Auditing group, Trace Precedents.
When you create a 1 variable or 2 variable Data Table, an array formula is entered that uses the array function TABLE. Th
12) function is the "Row input cells"; The second argument in the table function is the "Column input

Price $ 250,000.00
Down $ 25,000.00
Loan Amount
Annual Rate 12.0000%
Month Rate
Years 30
# Months
Monthly PMT
Annual Rate Start 5.00%
Annual Rate Increment 1.00%

1 Variable Data Table

Annual Rate Monthly PMT Month Rate Same W Formulas
Monthly PMT Month Rate
ble that is present in the "1 or more formulas"
or column headers.
t be listed at the top of the table area.
l the formulas at the top of the table use.

nk table area.

analysis, Data Tables

ues that sit in a row): what goes in this text box is the
ues that sit in a column): what goes in this text box is

n Excel 2007, to See Precedents, go to the Formulas

ents.
array function TABLE. The first argument in the table
tion is the "Column input cells".
1) Data Table 1 Variable
2) Data Tables allow you to do what if analysis for 1 or more formulas by changing 1 varia
3) You must set up the inputs for the "1 variable" as row header
4) If your inputs are row headers, the formulas (or references to the formulas) mu
5) The formulas must refer to (directly or indirectly) the original input value cell that a
6) The upper left cell should be empty.
7) Highlight the empty cell, row headers, formulas and bla
8) In Excel 2003, go to the Data menu, Table
9) In Excel 2007, go to the Data Ribbon, Data Tools group, what if
In the Data Table dialog box: "Row input cells" refers to the column headers (these are the values that sit in a row): wha
10) refers to the row headers (these are the values that sit in a column): what goes in this

11) In Excel 2003, to See Precedents, go to the Tools menu, Formula Auditing, Trace Precedents. In Excel 2007, to See Prece
When you create a 1 variable or 2 variable Data Table, an array formula is entered that uses the array function TABLE
12) argument in the table function is the "Column inp
Conditional Formatting is on the Home Ribbon in Excel 2007 and in the Formatting menu in Excel 2003. When you crea
13) want the whole row to be highlighted: 1) be sure the active cell is in the upper left corner, 2) Lo

Rad Corp. Units Sales Variable Costs Contribution Margin

Income Statement 150,000.00 68,450.00 81,550.00
June, 2008 0 $0.00
Sales 150,000.00 1000 $16,310.00
Variable Costs 68,450.00 2000 $32,620.00
Contribution Margin 81,550.00 3000 $48,930.00
Fixed Costs 79,250.00 4000 $65,240.00
Net Income 2,300.00 5000 $81,550.00
6000 $97,860.00
Total Costs 147,700.00 7000 $114,170.00
8000 $130,480.00
Assumptions 9000 $146,790.00
Units Sold 5,000.00 10000 $163,100.00
Price per Unit $30.00 11000 $179,410.00
VariableCost per Unit $13.69 12000 $195,720.00
Fixed Costs $79,250.00 13000 $212,030.00
Start Units Sold 0 14000 $228,340.00
Increment Units Sold 1000 15000 $244,650.00
16000 $260,960.00
17000 $277,270.00
18000 $293,580.00
19000 $309,890.00
mulas by changing 1 variable that is present in the "1 or more formulas"
1 variable" as row headers or column headers.
nces to the formulas) must be listed at the top of the table area.
inal input value cell that all the formulas at the top of the table use.
ft cell should be empty.
headers, formulas and blank table area.
o to the Data menu, Tables
Data Tools group, what if analysis, Data Tables
ues that sit in a row): what goes in this text box is the "the original input value cell"; "Column input cells"
olumn): what goes in this text box is the "the original input value cell".

n Excel 2007, to See Precedents, go to the Formulas Ribbon, Formula Auditing group, Trace Precedents.
the array function TABLE. The first argument in the table function is the "Row input cells"; The second
unction is the "Column input cells".
xcel 2003. When you create a formula that evaluates to TRUE or False for Conditional Formatting, if you
he upper left corner, 2) Lock the Column Reference only, not the Row reference.

Net Income Total Costs

2,300.00 147,700.00
($79,250.00) $79,250.00
($62,940.00) $92,940.00
($46,630.00) $106,630.00
($30,320.00) $120,320.00
($14,010.00) $134,010.00
$2,300.00 $147,700.00
$18,610.00 $161,390.00
$34,920.00 $175,080.00
$51,230.00 $188,770.00
$67,540.00 $202,460.00
$83,850.00 $216,150.00
$100,160.00 $229,840.00
$116,470.00 $243,530.00
$132,780.00 $257,220.00
$149,090.00 $270,910.00
$165,400.00 $284,600.00
$181,710.00 $298,290.00
$198,020.00 $311,980.00
$214,330.00 $325,670.00
$230,640.00 $339,360.00
1) Data Table 2 Variable
2) Data Tables allow you to do what if analysis for 1 by changing 2 variables
3) You must set up the inputs for the "2 variables" as row headers and column headers.
5) The upper left cell must contain the formula that has the variables you want to change or it must refe
5) The formula in the upper left cell must refer to (directly or indirectly) the original input valu
6) Highlight the upper left cell, row headers, column headers and blank table area.
7) In Excel 2003, go to the Data menu, Tables
8) In Excel 2007, go to the Data Ribbon, Data Tools group, what if analysis, Data Tables

In the Data Table dialog box: "Row input cells" refers to the column headers (these are the values that sit in a row): wh
original input value cell"; "Column input cells" refers to the row headers (these are the values that sit in a column): wh
9) original input value cell".
In Excel 2003, to See Precedents, go to the Tools menu, Formula Auditing, Trace Precedents. In Excel 2007, to See Prece
10) Formula Auditing group, Trace Precedents.
When you create a 1 variable or 2 variable Data Table, an array formula is entered that uses the array function TABLE. The
11) is the "Row input cells"; The second argument in the table function is the "Column input c

Price $ 500,000.00
Down $ 25,000.00
Loan Amount $ 475,000.00
Annual Rate 10.0000%
Month Rate 0.8333%
Years 25
# Months 300
Monthly PMT ($4,316.33)
Total Months Start 60
Total Months Increment 60
Annual Rate Start 5.00%
Annual Rate Increment 5.00%

2 Variable Data Table

PMT / Months/Annual Rate $ 4,316.33 5.00% 10.00% 15.00% 20.00%
60
120
180
240
300
360
420
480

2 Variable Data Table

Months/
Annual Rate 5.00% 10.00% 15.00% 20.00%
60
120
180
240
300
360
420
480
by changing 2 variables
eaders and column headers.
ant to change or it must refer to that Formula
rectly) the original input value cells
ders and blank table area.
, Tables
what if analysis, Data Tables

e values that sit in a row): what goes in this text box is the "the
lues that sit in a column): what goes in this text box is the "the

s. In Excel 2007, to See Precedents, go to the Formulas Ribbon,

edents.
he array function TABLE. The first argument in the table function
nction is the "Column input cells".
1) 162 Excel Keyboard Shortcuts
2) http://www.cpearson.com/excel/KeyboardShortcuts.htm

Key Alone Shift Ctrl

F1 Help What's This Help
F2 Edit Mode Edit Comment
F3 Paste Name Formula Paste Function Define Name
F4 Repeat Action Find Again Close Window
F5 Goto Find Restore Window Size
F6 Next Pane Prev Pane Next Workbook
F7 Spell Check Move Window
F8 Extend Selection Add To Selection Resize Window
F9 Calculate All Calculate Worksheet Minimize Workbook
F10 Activate Menu Context Menu Restore Workbook
F11 New Chart New Worksheet New Macro Sheet
F12 Save As Save Open
A Select All
B Bold
C Copy
D Fill Down
E
F Find
G Goto
H Replace
I Italics
J
K Insert Hyperlink
L
M
N New Workbook
O Open Workbook
P Print
Q
R Fill Right
S Save
T
U Underline
V Paste
W Close Workbook
X Cut
Y Repeat Active
Z Undo
` (~) Toggle Formula View
1 (!) Cell Format
2 (@) Toggle Bold
 3 (#) Toggle Italics
4 ($) Toggle Underline
5 (%) Toggle Strikethru
6 (^) a
7 (&) a
8 (*) Outline
9 (() Hide Rows
0 ()) Hide Columns
- Delete Selection
= (+) Formula
[ Direct Dependents
] All Dependents
; (semicolon) Insert Date
' (apostrophe)
: (colon) Insert Time
/ Select Array
\ Select Differences
Insert Insert Mode Copy
Delete Clear Delete To End Of Line
Home Begin Row Start Of Worksheet
End End Row End Of Worksheet
Page Up Page Up Previous Worksheet
Page Down Page Down Next Worksheet
Left Arrow Move Left Select Left Move Left Area
Right Arrow Move Right Select Right Move Right Area
Up Arrow Move Up Select Up Move Up Area
Down Arrow Move Down Select Down Move Down Area
Space Bar Space Select Row Select Column
Tab Move Right Move Left Next Window
BackSpace Goto Active Cell

In Edit Mode, put thing In Edit Mode, put thing In Edit Mode, put thing
in cell and move active in cell and move active in cell and keep current
Enter cell down cell up cell as active cell

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hortcuts
eyboardShortcuts.htm

Alt Shift Ctrl

Insert Chart Sheet
Save As
Names From Labels
Quit Excel How many
162
Switch To VBA Prev Workbook

Macro List

VB Editor
Print
Formula Arguments

Data Menu
Edit Menu
File Menu Font Name

Help Menu
Insert Menu

Format Menu Select Comments

Font Size

Tools Menu

Window Menu

General Format
Number Format
Time Format
 Date Format
Currency Format
Percent Format
Exponent Format
Apply Border
Select Region
Unhide Rows
Unhide Columns
Control Menu No Border
Auto Sum Insert dialog
Direct Precedents
All Precedents
Select Visible Cells Insert Time
Style Copy Cell Value Above

Select Array
Select Unequal Cells

Left 1 screen
Right 1 screen
Select Current Range Left
Select Current Range Right
Select Current Range Up
Drop down list Select Current Range Down
Control Box Select All
Next Application Previous Window

In Edit Mode, put

thing in cell and keep
current cell as active
cell
 Steps For Convert Dates as Text to Dates as Numbers:
1) Type the number zero in some cell away from your data and
Pivot Table
2) Copy that cell
3) Highlight the cells with Dates as Text
4) Right-click and Point and then click on Paste Special
5) In the Paste Special dialog Box, click on the dialog bottom for
"Operation - Add"
6) Use Ctrl + 1 to open the Format Cells Dialog Box and then
format the cells as Date
7) Right-click your Pivot Table and point to Refresh
8) Right click the Date field in the Pivot Table and point to
Group
9) Group by Months and Years
Related video: Excel Magic Trick #25: Trouble With Numbers
Entered As Text Excel Magic Trick #25: Trouble With Numbers Entered As Tex
Note: When you Group Dates in Excel and have data that spans
more than 1 year, do both "Months" and "Years"

Date Sales 0
2/8/2008 $1.00
2/8/2009 $1.00
2/8/2009 $1.00
2/9/2009 $1.00
2/9/2010 $1.00
3/8/2009 $1.00
3/8/2010 $1.00
3/8/2011 $1.00
4/8/2009 $1.00
4/15/2009 $1.00
ble With Numbers Entered As Text
 When Making Charts, The data series do not have to be
next to each other, and they sometimes can even be
1) different sizes.
2) The axis labels should be to the left or at the top.

To make a chart from noncontiguous data, use the Ctrl key

and your Selection Mouse (Or keyboard shortcuts) to
3) highlight data, then make the chart

To Add a data series to a chart, In Excel 2007, highlight

4) data, copy, then click on the chart and Paste.

To Add a data series to a chart, In Excel 2003, highlight

data, click on the edge of the data when you see your
"move cursor" (white big arrow with four-way pointing
thin black arrow)), then drag data series to chart (when
5) you see grey box around chart, let go of mouse.
To copy a chart in Excel 2007, click on chart, Copy, Click in
6) cell, Paste D
To copy a chart in Excel 2003, click on chart, hold ctrl, click
7) and drag chart, let go of mouse. 4
8) 3
9) 1
10) 2
4
Date T 3
2/8/2009 1
2/9/2009 3
2/10/2009 5
2/11/2009 3
2/12/2009 5
2/13/2009 3
2/14/2009 4
2/15/2009 5
2/16/2009 4
2/17/2009 3

T1 T2 T3
8:33 AM 4 4 3

9:33 AM 4 2 2
 10:33 AM 4 4 2

11:33 AM 4 5

Study Time
2
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1 Scores
0 52
4 68
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G

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4
 See how to create a dynamic data validation drop down list based on
another dynamic data validation drop down list using excel list / table
1) feature.
2) Excel 2003 List; Ctrl + L
3) Excel 2007 Table: Ctrl + T
4) Data Validation: Excel 2003 ==> Data menu, Data Validation
Data Validation: Excel 2007 ==> Data Ribbon, Data Tools Group, Data
5) Validation
The INDIRECT function takes a reference as text and converts it to a
6) reference
7)
8)
9)
10)

Select Select
Products Food Tools Health Product Item
Food Fruit Saw Band Aid
Tools Veggies Hammer Toothpaste
Health Grains Drill
1) Delete All Invoices That Contain "TBO"
SEARCH("TBO","65TBO367123632") would return 3, because the third character starts
2) the text string "TBO" within the larger text string "65TBO367123632".

Add a new column with this formula (where A2 and all the other cells in column A
have the TBO items) and then copy it down:

SEARCH("TBO",A2)
3)
4) This will give you a number when the items contains TBO

Then you can highlight that table, click F5 for Go To; Then click on the Special Button;
Then click on the Formulas dialog button; then uncheck all the options except for
5) number; then click OK
Then carefully right-click one of the highlighted cells, point to and then click on
6) Delete; then click the dialog button for Entire Row; Click OK.
7)
8)
9)
10)

ID TBO = TRUE
TD100 FLT 14STG #02 (TBO)
DVO26892
LYF53056
NWX18464
TLN49987
DWZ56965
JEC91887
HWF42817
DBZ22869
BYI24598
OKN94353TBO
LLO56723
PXU29941
ORE54218
GNW21386
TBOEBL30014
UGF98606
TXY41823
UXT16252
EQH41725TBO
DGS15335
PJQ48818
DBX34316
CJO54951
OTM49543
QAN65047
BHZ96284
HRS63137
KWC16571
JTO21855
UWJ64236TBO
WAX58519
UXH76830
SFY89470
SDZ76199
XCK10649TBO
WHM77504
BFU79299
UVS20450TBO
PPU54491
YEN59188
ZCH56207
DWH74550
FXK34852
FSH88415
EWN67460
FKW61768
JXI99495
CHX57120
OKR56510
RSH75146
CMI77680
ART52771
KMW28844
EPM64175
RID65292
RSS17444
GOK14376
SGV92016
GVH10823TBO
TNY46884
CGG66810
HJV84308
HAY74077
GPU45055
ANB52697
EMV53716TBO
KCD14540TBO
EIO11948
PQN93014
UCB53348
LVE13094
VTV15511
WTU35936
GBO11472
OYX11973
PIV78001
KZF79081TBO
EPJ56452
WTA32623
FCT39459TBO
BAI45410
DMN85225
FXH83915
WWY39392TBO
DVP93089
XTE28298
LFE55991TBO
FZV23495
NAT76732
JCI19815
QAZ87742TBO
YLO51061
NIP17904TBO
XNJ79797
KCF39748
GYM54800
SHJ88215
MIF91260
CSM98623
OPX18644
ABH48160
OSP78957
CFY35419TBO
QJQ86412
JCE89057
ZLN29899TBO
ZAS90190
LZS23386
BWV84467
ERL54353
DNR15834
DHU33556
REU93284
MPG63864
UEY44432
GWS83793
LHH97261
IHL24054
QWG42031
YID22359
PZQ62715TBO
UKG26151
DQW79381
KHW67146
KME99535
BMG84057
TMV82575
LHQ54691
NER95401TBO
GQQ12384
QNU17046
MLO69311
YOI30505
ZFL37570
KJM91986
MLI60577TBO
HYG35771
YHL46650
VJY58104
THS19431
IEG71303
SPX96687
LAE54877TBO
TRQ18536
CUU57929
HVB65120
TKP75676
RZF35144
GSE94406
SWE58236
XRA12218
YKA39902
CQN50417
XAN18273
EZR82355
LWE69226
WDX53782
QCX54561
HSD75467
KSC79698
AMA73962
XGR10480
LNM69764
MJB47411
WSP80357
DSV75373
RLM85632
PZH37887
VSE56857
LSD20558
SXA10484
VSB18453TBO
SMV41371
PFJ16934
OZJ26219
BFZ13345
SAF62518
ZHX24817
HNP46037
XLP36373
UHZ48734
SSX87602
FHZ96760
LBY47933
GLJ43836
BPQ77822
DRQ80881TBO
RBH37933
ACL88912
RQJ58770
QGV75629
CMM16146
OXZ81193
KDZ16662
VTO73359
QXQ86045
XGW57313
GRP52115
QNP80645
UZT12191
KIJ19781
LIC84550
FIA62119
QFS41042
UXH88518
TIQ82390TBO
DEB46812
SUL16816
LBP56612
OBU50204
WBV83614
KOG11270
ERA34200
XMZ12301
RKR13123
RHU73753TBO
MVK58906
JEN79505
AWP62480
TTX75325
MMN45786
INV71970
ROI69970
KFW30753
DMY86430
ZKN44860
SKZ69648
LQY51180
TYW26390TBO
BQE57029
PWP52106
FKK82186
RBQ54347
PPC74326TBO
RJE57927
UJX33597
WNN57924
URF32505
EKT53310
JSD55748
OQI14386
MLR53453TBO
DUL40144
YZU90113
DXX82849
MUP99323
THT60436TBO
SMI28961
IMA91699
FTL42628
HIL64029
KYS11025
JSB40599
AOM57512
WGH53873
LTV96251
MQD87958
FFG27171
WQH71457
DIA68066
HOK13610TBO
UCS48911
VEY86636
ABW10133
ULA28509TBO
QYU83320
CSQ68473
BOY34508TBO
NTR38353
GXV19924
IXA81055
WFZ11225
POA94760
ZKZ91097
KJS11262
NXW49968
YYG64682
UPW92586
XZP81695
ZOU45439
YTD55792
VGP41764
PPN19597
OAV33568
CWT93227
SUL23070
RFZ10475TBO
OUR90467
AYH74883
EET82046
VRY51301
LDN72973
SYK63772
ICP62869
CYK16162
BAQ34198
UES21062
CSH95113
HJQ20360
ZVW74622
GUM61162
NRH23942
OVM54097
HFC30343
AUU39055
KSL25342
KCK15509
QBG74350
NFN16503
JWL56770
KFU18806
WFK24292
CWR78811TBO
EMB87588TBO
DQX87693
JHY61977
ZHY91372
IBT19704
KGN97079
LKE44850
DBE43026
LRS43072
EZZ20470
DQW60262
GFQ65806
HET53787
ZYL78925
XTW25918
IDM62346
RAU29260TBO
MRI29224
BJL81804
BBY34871
NES29735
AYM22233
ITB10258TBO
FSZ74469
PXH96916TBO
HOW74224
JAD41796
KJO73483
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QHN71409
JPM65794
HHC74882
WFH26498
PRQ57015
XUN14744
PUS38744
EVQ47911
XMD58749
YHQ64811
EGR10466
XIP24761
GJO51147TBO
QPA48608
XLW23696
GQD14980
WTS32792TBO
BMK35063
YHR73573
DLS38756
CPE78730
IML72802
LSX91143
PCI79266
EHA63907
JYV93056
RLG15970
NHY48329
KBY41305
IJQ89033
MDJ96582
PPB40719TBO
BPO26488
JCM15061
ZNR42947
XHR13945
CUU19844TBO
UFV11005
OBL80833
BYN62464
EST68567
CYR56399
MYH92675
HAC83974
CGY64056
SXG31197
DGP68032
WAK86968
GZJ50538
BXD86098
UOQ48049
XDY14447
VNV87701
DWT11557
TCT58161
BIQ17452
AOU66238
BTW46306
IPU89751
JPX61094
JYK88813
KLD46250
MQP28963
KPN26195
QUW38608
CQL46397
IQY16099TBO
INK83144
KXA20074
UMU16326
HZQ90604
FTL29017
IRD42967
RMF90060
BHU66513
AEP44828
UGQ80284
FIQ74194
MVR60922
IWF94659
VOF87390
JRE59045
RNR32168
QGO44868
PUQ25351
LAP91644
RGW70438
KIK66128
ALG38927
PIR90573
NCD65267TBO
UMY30713