Leo Babauta’s Zen Habits
Zen to Done
We’re going to try to have a place for everything coming into our lives (inboxes), and getinto the habit of writing things down immediately, instead of relying on our brainsto keep track of it all.ZTD asks you to pick a very simple, portable, easy-to-use tool for capture — a smallnotebook or small stack of index cards are preferred.This simple habit of collecting all the information that comes into your life into a tinynotebook (and in a few other inboxes) will greatly improve your organization andeventually your productivity.
Letting stuff pile up is procrastinating on making decisions.The 8 steps of Processing:
Process it from the top down, making quick and immediate decisions.Start with the top item in your inbox, and make an immediate decision.Don’t skip over it or put it back in or delay the decision.
Delete. If you don’t need it, trash it. Make this your first choice.
Delegate. Are you the person who should be doing this? If not, send itto someone else and get it off your plate.
Do do it immediately. If the task will take 2 minutes or less, just do itrather than adding it to your to-do list.
Defer it for later. If it will take more than 2 minutes, add itimmediately to your to-do list to do later.
File it. If it’s just something you need for reference, file itimmediately. Don’t use a Miscellaneous or To Be Filed file — that’s just putting off the decision. Don’t let your things to be filed pile up — just file it right away.
In all cases, don’t leave the item in your inbox. Delete or file it. Work your way down through each item until your inbox is empty. Note: if you have hundreds of items in your inbox, it might be good to tossthem all into a folder to be processed later (and schedule a couplehours to do that), and then start this process with all new items fromthat point on.
Repeat this process, to keep your inboxes empty. If you’ve minimized the number of inboxes you have, this shouldn’t be too hard. Celebrate when your inbox is empty!It’s a wonderful feeling. Remember: Don’t check them all day long — schedule yourprocessing time — and definitely don’t have instant notification on