These resources could be conferencing rooms, cars, projector, etc.
in general nearly everything that is being used
by more than one employee during working days.
With an Exchange / Outlook infrastructure in your company there are various ways to make this work. Within this
article we will have a close look at each possibility. We will not just talk of how to configure it, in addition, we
will discuss the pros and cons of these implementation tasks.
In general, there are different ways to solve this problem:Public foldersModerated Public FoldersEmail AccountsWithin the following chapters we will discuss each of these in more detail.
One way to make resources available in your messaging and collaboration environment is to create a public folder for
each of them. This means you will have to use your Microsoft Office Outlook Client to create a new public folder withthe design of a calendar.After having created it, you will have to configure the permissions; this means you will have to setup the structure ofpermissions that will reflect your organizational structure.The steps are as follows:1.
Create a new public folder with the calendaring design from your Microsoft Office Outlook client.
2.Grant appropriate permissions to give the relevant employees access to this new public folder calendar.
Creating Public Folder for each ResourceThe big advantage of this solution is that there is no Client Access License (CAL) needed for each public folderresource. You can create your reservations by setting up your own entry. But the problem is that there is no real
workflow available. This means that there is no way to implement a solution giving you automatic reply or availability
checks while planning events. You even do not have any possibility to invite the resource using the well-known
Microsoft Office Outlook Client invitation form. So this is a big disadvantage regarding this solution.
HomeArticles & TutorialsExchange 2003 ArticlesManagement & Administration
After a successful implementation of Microsoft Exchange Server 2003, the nextstep would be implementing lots of improvements within the working processes ofthe company and its organizational infrastructure. Many companies are willing toplan their company resources using Exchange and Outlook to make it easier foreach employee to find out if a resource is already booked or still available.Published: Jan 17, 2006Updated: Jan 17, 2006Section:Management & Administration Author:Markus Klein
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Booking Resources with Exchange Server 2003 and Outlook System2003
Possible SolutionsPublic Folders