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Project Mgmt Checklist

Project Mgmt Checklist

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Published by Mod Piyanush

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Published by: Mod Piyanush on Sep 01, 2010
Copyright:Attribution Non-commercial


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OverviewEPO Template © 2008 Gord Gibben, PMPVersion 9.0
Project Management Checklist
Project Information
Project NumberProject NameProject PurposeProject SponsorSponsoring DepartmentProject ManagerPerforming Department
Purpose:e-Book reference:
Project Management OfficeThe content list below can be used to jump to a selected topic.
PMBOK ® Knowledge AreaProject Management Topic
IntegrationScopeTimeCostQualityHuman ResourcesCommunicationsRiskProcurementThe EPO project management checklists are intended to assist the project manager in planning, executingand controlling projects. The checklists consist of Yes/No questions based on the knowledge areas in thePMBOK ® 2004 edition. If the answer to a question is ‘No’, review the explanation provided and consider what needs to be done in your organization or on your project to move to a ‘Yes’ answer. Suggested EPOe-Books and Templates are identified to facilitate the change from ‘No’ to ‘Yes’ answers.Obtaining Project ApprovalInitiating the ProjectTracking Project ProgressManaging Issues & ChangesClosing the ProjectPlanning the ScopePlanning the WorkPlanning ActivitiesEstimating ActivitiesDeveloping the ScheduleMonitoring the ScheduleEstimating Project CostsEstablishing the BudgetMonitoring Project CostsQuality ManagementInspectionsTestingHuman Resource PlanningManaging the TeamStakeholder IdentificationCommunications PlanningReporting Project StatusRisk IdentificationRisk AssessmentRisk Response PlanningProcurement PlanningEvaluating Bids & Proposals
OverviewEPO Template © 2008 Gord Gibben, PMPVersion 9.0Contract Administration
IntegrationEPO Template © 2008 Gord Gibben, PMPVersion 9.0
Project Management Checklist
Question Y/NExplanationEPO TemplateEPO e-book
Obtaining Project Approval 
Cost Benefit AnalysisCost Benefit Analysis
Initiating the Project 
Has a Project Charter been prepared?
Project Charter 
Is there a well-defined process toidentify potential projects?The first step in the project approval process is theidentification of potential projects. This can be part of astrategic or annual planning process or triggered by someexternal business event.
Potential ProjectIdentificationProject Prioritization& Approval
Has a project sponsor been identifiedfor each potential project?The project sponsor is a key interface between the projectteam and senior management. Project sponsors are oftenresponsible for providing resources and setting direction for the project.
Potential ProjectIdentificationProject Prioritization& Approval
Does a screening & prioritizationprocess exist for potential projects?The needs of potential projects will often surpass theavailable resources and finances. Prioritization willestablish the relative importance of competing projects andscreen out projects will low importance or poor benefits.
Potential ProjectIdentification,Portfolio InvestmentTrackingProject Prioritization& Approval
Are potential projects prioritized bybusiness management prior toapproval?Prioritization is not an approval process; rather it is ascreening and ranking process. The output fromprioritization is a list of projects that have been rankedaccording to their relative importance.
Potential ProjectIdentification,Portfolio InvestmentTrackingProject Prioritization& Approval
Does a Project Approval Committeeexist to review and approve projects?Project prioritization should be done by departmentmanagers and division Vice Presidents. Project approvalsare obtained from executives who belong to a ProjectApproval Committee.
Potential ProjectIdentification,Portfolio InvestmentTrackingProject Prioritization& Approval
Is a business case prepared for eachproject approval?The Project Business Case describes the project costs andbenefits to enable a business decision whether or not toproceed with the project.
Project BusinessCaseBusiness CasePreparation
Is a business need assessmentconducted for each potential project?The Business Need Assessment provides an analysis of thehigh level business requirement being addressed by theproject and an opportunity to comment on the relativeimportance of the project.
Project BusinessCaseBusiness CasePreparation
Is a cost/benefit analysis completedfor each project?The cost benefit analysis is performed to determine if thebenefits of completing the project outweigh the costs of performing the work
Business CasePreparation
Are objective criteria such as Returnon Investment (ROI) or paybackperiod used to prioritize and approveprojects?Return on Investment (ROI) is a percentage based on thenet income from a project divided by the costs of the project.The payback period for a project is the time it takes for thebenefits of a project to repay its costs.
Business CasePreparation
Are project approvals based onbusiness, financial and technicalcriteria?The Project Approval Committee (or a similar group of senior management) needs to balance the business,financial and technical criteria from a corporate perspectivewhen granting approvals to proposed projects
Project BusinessCaseBusiness CasePreparation
The Project Charter is the document that formallyacknowledges the existence of the project. It may beprepared by the Project Sponsor, the Project Manager, or asa collaborative effort.
Project Initiation &Scope Planning
Are project assumptionsdocumented?Assumptions are conditions upon which the project isbased. They often involve a degree of risk and expresssituations that the project may encounter. Theseassumptions must be communicated to project stakeholdersand confirmed where required.
Constraints &AssumptionsChecklistProject Initiation &Scope Planning
Have project constraints beendocumented?Constraints are restrictions that will impact projectmanagement options. Because these constraints will limitthe project management approaches or alternativesavailable, it is imperative that both Project Sponsor andProject Manager share an understanding of these limitations
Constraints &AssumptionsChecklistProject Initiation &Scope Planning

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